Headcount Actual Task

The headcount task will be available on the provider portal from 17 September 2018. In order to avoid late submissions, please make sure that your current log in details are working. Contact us at eyfunding@portsmouthcc.gov.uk if you have password issues that need resolving. The deadline for submission is 28 September 2018.

All providers claiming early education funding for their 2, 3 and 4 year olds will need to complete the task. Providers will need to confirm the information submitted on the forecast task and inform us of changes. Changes may include; children starting or leaving the setting or an increase/decrease in funded hours.

To view your previously submitted forecast task please see Provider Portal user guide. Any adjustments to payments will be made by the end of December 2018. 

Check your invoices!

Universal Credit is being rolled out in Portsmouth from 26 September 2018. We are aware from other authorities that issues have arisen where Universal Credit applicants have found it difficult to prove their childcare costs due to invoices not containing the required information.

In order to avoid parents being affected and missing out on Universal Credit payments (and potentially being unable to pay for childcare on time) please check that your invoices contain the following information:

• Setting/Provider name
• Ofsted number
• Address
• Name of child invoice relates to
• Dates the invoice refers to
• Number of hours funded and those incurring a fee
• Total cost to parent

If you can email invoices to parents this will help them when they upload them to the Universal Credit system and avoid them needing to scan/photograph paper documents.

When parents upload their evidence, they also have to submit proof of payment for each invoice. So please ensure that your business bank account name relates to your business name as shown on your invoices. If you take cash payments, please provide clear receipts to show the money received and the invoice it relates to. Some applicants' evidence has been rejected as they cannot clearly show who a payment was made to on their bank statement or that they paid in cash.

Safeguarding

Portsmouth Multi-Agency Safeguarding Hub (MASH)

The Think Family Mentors are now known as MASH Tier 2 Coordinators. Currently, Sonja Barrand covers the Central Locality and Jo Thompson covers the South Locality. There will be a new MASH Tier 2 Coordinator for the North Locality in post from September 2018.

Central Locality Sonja Barrand M: 07392280787 T: 023 9283 4364 E: Sonja.Barrand@portsmouthcc.gov.uk

South Locality Jo Thompson M: 07961333529 T: 023 9284 1574 E: Jo.Thompson@portsmouthcc.gov.uk

Remember, do not send confidential information or discuss individual children and families via email. The email addresses of the MASH Tier 2 Coordinators detailed above are for general enquiries only.

The MASH poster with contact details can be found on the Services Network website. It is good practice to have this displayed in your setting

PSCB Basic Awareness Safeguarding Children training

Date: Wednesday 26 September 2018

Time: 6.30pm - 9.30pm (This is the only 6.30pm start session of the year)

Venue: Training & Learning Centre, Portsmouth Academy, St Mary's Road, Portsmouth, PO1 5PF

• There are lots of new updates to share and the presentation and case studies have been updated
• This training is free of charge to all Portsmouth providers
• Best practice is to renew your local Safeguarding training every three years

Book via the Services Network website. 

Booking enquiries to Tara Sutton, Workforce Development Officer.