Early Years bulletin 20.08.2018

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Early Years Bulletin

20 August 2018

Headcount Actual Task


The headcount task will be available on the provider portal from 17 September 2018. In order to avoid late submissions, please make sure that your current log in details are working. Contact us at eyfunding@portsmouthcc.gov.uk if you have password issues that need resolving. The deadline for submission is 28 September 2018.

All providers claiming early education funding for their 2, 3 and 4 year olds will need to complete the task. Providers will need to confirm the information submitted on the forecast task and inform us of changes. Changes may include; children starting or leaving the setting or an increase/decrease in funded hours.

To view your previously submitted forecast task please see Provider Portal user guide. Any adjustments to payments will be made by the end of December 2018. 

Check your invoices!


Universal Credit is being rolled out in Portsmouth from 26 September 2018. We are aware from other authorities that issues have arisen where Universal Credit applicants have found it difficult to prove their childcare costs due to invoices not containing the required information.

In order to avoid parents being affected and missing out on Universal Credit payments (and potentially being unable to pay for childcare on time) please check that your invoices contain the following information:

  • Setting/Provider name
  • Ofsted number
  • Address
  • Name of child invoice relates to
  • Dates the invoice refers to
  • Number of hours funded and those incurring a fee
  • Total cost to parent

If you can email invoices to parents this will help them when they upload them to the Universal Credit system and avoid them needing to scan/photograph paper documents.

When parents upload their evidence, they also have to submit proof of payment for each invoice. So please ensure that your business bank account name relates to your business name as shown on your invoices. If you take cash payments, please provide clear receipts to show the money received and the invoice it relates to. Some applicants' evidence has been rejected as they cannot clearly show who a payment was made to on their bank statement or that they paid in cash.

Workforce Development



We have availability on the following workshops. (These are PAYG or free to providers with a package):

Preparing and Managing your Ofsted Inspection

Date: Tuesday 11 September 2018

Time: 6.30pm - 9.00pm

Venue: Training & Learning Centre, Portsmouth Academy, St Mary's Road, Portsmouth, PO1 5PF

Able and Amazing - Challenging More Able Children

Date: Tuesday 18 September 2018

Time: 6.30pm - 9.00pm

Venue: Training & Learning Centre, Portsmouth Academy, St Mary's Road, Portsmouth, PO1 5PF

Bouncing Babies 

Date: Thursday 20 September 2018

Time: 9.30am - 12.00pm

Venue: Training & Learning Centre, Portsmouth Academy, St Mary's Road, Portsmouth, PO1 5PF

Make Sense of Marketing 

Date: Monday 24 September 2018

Time: 1.00pm - 3.30pm

Venue: Civic Offices, Conference Room B, Floor 2, Guildhall Square, Portsmouth, PO1 2AE

Fostering Resilient Staff 

Date: Thursday 27 September 2018

Time: 9.30am - 12.00pm

Venue: Civic Offices, Conference Room A, Floor 2, Guildhall Square, Portsmouth, PO1 2AE

Plan, Do and Review - Let's Get Physical (part 1 of a 3 part course)

Date: Friday 28 September 2018

Time: 9.30am - 12.00pm

Venue: Landport Family Hub, 221 Arundel Street, Portsmouth, PO1 1NF

Log onto the Services Network website to book your place and view further training and development.


Portsmouth Multi-Agency Safeguarding Hub (MASH)

The Think Family Mentors are now known as MASH Tier 2 Coordinators. Currently, Sonja Barrand covers the Central Locality and Jo Thompson covers the South Locality. There will be a new MASH Tier 2 Coordinator for the North Locality in post from September 2018.


Central Locality

Sonja Barrand

M: 07392280787

T: 023 9283 4364

E: Sonja.Barrand@portsmouthcc.gov.uk


South Locality

Jo Thompson

M: 07961333529

T: 023 9284 1574

E: Jo.Thompson@portsmouthcc.gov.uk 

Remember, do not send confidential information or discuss individual children and families via email. The email addresses of the MASH Tier 2 Coordinators detailed above are for general enquiries only.

The MASH poster with contact details can be found on the Services Network websiteIt is good practice to have this displayed in your setting

PSCB Basic Awareness Safeguarding Children training

Date: Wednesday 26 September 2018

Time: 6.30pm - 9.30pm (This is the only 6.30pm start session of the year)

Venue: Training & Learning Centre, Portsmouth Academy, St Mary's Road, Portsmouth, PO1 5PF

  • There are lots of new updates to share and the presentation and case studies have been updated
  • This training is free of charge to all Portsmouth providers
  • Best practice is to renew your local Safeguarding training every three years

Book via the Services Network website

Booking enquiries to Tara Sutton, Workforce Development Officer.

Support for Seafarer Families



Sailors Children’s Society is a nationwide charity offering support to children of seafarers. They offer a range of support from financial to emotional ongoing support. Louise Hopwood is the Family Support Officer for the area and is able to offer telephone or home visits to assist with issues including parenting, budgeting, healthy eating and listening support. The primary aim of Sailors Children's Society is to let each child of a seafarer achieve their full potential and not be disadvantaged by family circumstances.

To qualify for support the family:


•             Must have a child under the age of 18,

•             Must be claiming a means tested benefit and have the service at sea.


If you have a family that you feel may qualify for the support, please contact Louise on 07456612806 or email info@sailorschildren.org.uk. 


Visit www.sailorschildren.org.uk for further information.

Top Tip for Talking


The Top Tip for Talking posters are now available via the Services Network website under the 'resources' tab. Please print and display in your settings.


Download August's Top Tip

Ofsted Big Conversation

Date: Saturday 3 November 2018

Time: 10.00am - 1.30pm

Venue: Guildford College, Stoke Road, Guildford, GU1 1EZ

Cost: £11.07 (lunch included)

A morning of discussion and presentations focusing upon Ofsted inspection work, school readiness and best practice. There will also be the opportunity to take part in an open Q & A session with Ofsted and network with other providers. 

Book your place

Digital Support for Childminders


HMRC has a range of digital support explaining what you need to do when it comes to tax.

This recorded webinar has been designed especially for childminders, so you can watch at a time that suits you. During the webinar you’ll learn more about the business expenses you can claim tax relief on including; start-up costs, day to day food and drink and replacing equipment.

There’s also a useful Online Guide for Childminders that can be accessed at any time. You can complete the learning at your own pace, with learning checks, options to go back, restart or return to specific chapters at any time.

This Ready Reckoner will help you budget for your tax bill.

You can ask questions whenever you need to on HMRC’s Online Customer Forum by clicking here. Experts are on hand to support you.

Visit our new look website...

We have redesigned our web pages to make them more user friendly. Our new homepage www.portsmouth.gov.uk/childcare is now broken down into information for parents and information for childcare professionals. These new web pages should be easier to navigate, allowing you to find the information you require.  


Visit our new website!

Contact us...


The Early Years and Childcare Service have a dedicated telephone number to be used if you need to speak to a member of the team.

The number is 023 9284 1974.

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