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As
you know, we revised the payments process for claiming early education funding
for two, three and four years olds last year. This is a re-cap of that process
and responses to some frequently asked questions...
Funding
periods
- Summer funding period: 1 April - 31 August
- Autumn funding period: 1 September - 31 December
- Spring funding period: 1 January - 31 March
Headcount
(forecast) task
Issued
to all providers before the end of the current funding period. This task
is used to inform the Local Authority of the two, three and four year olds that
you expect to be claiming funding for in the next funding period. It
includes three and four year olds claiming both universal 15 hours and extended
15 hours, it also includes Early Years Pupil Premium claims. For example,
the forecast task issued to you in February (during Spring funding period) was
to inform us of those children you expect to have with you from April (Summer
funding period). Payment is made based on your forecast task at the beginning
of the next funding period.
Headcount
(actual) task
Issued
to all providers during the first half of the current funding period.
This task is used to confirm the details you submitted on your forecast task
and to make any changes required. For example, confirm/increase/decrease funded
hours/add children/remove children/change details.
Headcount
(amendment) task
Issued
to providers on request. This task is used to make any changes to the children
attending in the current funding period once the headcount (actual) task
is closed. It cannot be used to make any changes to the headcount (forecast)
task for children due to attend in the next funding period. Any
adjustments to payments, (reclaiming for over payment or adjusting for under
payment) will be based on your actual/amendment tasks and payment will be made
at the end of each funding period.
During the period that a task is 'live' you can make as many changes
as you like, just edit and save each time and then submit once you are sure
that there are no other changes required.
Q.
How do I view my previously submitted tasks to track any changes that I may
need to make on my actual and amendment tasks?
A.
The
Provider
Portal User Guide takes you through how to use the Provider Portal. If you
click on 'My tasks' on your headcount page you can select a task to view, this
can be downloaded and saved to use as a working tool.
Q.
I have new children who have started with me after I have submitted my headcount (forecast) task for the next term, can I request a headcount
(amendment) task to add these children to my claim?
A.
No,
the headcount (amendment) task is used to make changes for children who are
attending in the current term. Changes to data submitted on your forecast task
are made on the headcount (actual) task.
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