Early Years Bulletin 16.04.2018

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Early Years Bulletin

16 April 2018

Early Education Funding Tasks

As you know, we revised the payments process for claiming early education funding for two, three and four years olds last year. This is a re-cap of that process and responses to some frequently asked questions...


Funding periods

  • Summer funding period: 1 April - 31 August 
  • Autumn funding period: 1 September - 31 December 
  • Spring funding period: 1 January - 31 March 

Headcount (forecast) task

Issued to all providers before the end of the current funding period. This task is used to inform the Local Authority of the two, three and four year olds that you expect to be claiming funding for in the next funding period. It includes three and four year olds claiming both universal 15 hours and extended 15 hours, it also includes Early Years Pupil Premium claims. For example, the forecast task issued to you in February (during Spring funding period) was to inform us of those children you expect to have with you from April (Summer funding period). Payment is made based on your forecast task at the beginning of the next funding period. 

Headcount (actual) task

Issued to all providers during the first half of the current funding period. This task is used to confirm the details you submitted on your forecast task and to make any changes required. For example, confirm/increase/decrease funded hours/add children/remove children/change details. 

Headcount (amendment) task

Issued to providers on request. This task is used to make any changes to the children attending in the current funding period once the headcount (actual) task is closed. It cannot be used to make any changes to the headcount (forecast) task for children due to attend in the next funding period. Any adjustments to payments, (reclaiming for over payment or adjusting for under payment) will be based on your actual/amendment tasks and payment will be made at the end of each funding period.

During the period that a task is 'live' you can make as many changes as you like, just edit and save each time and then submit once you are sure that there are no other changes required. 


Q. How do I view my previously submitted tasks to track any changes that I may need to make on my actual and amendment tasks?

A. The Provider Portal User Guide takes you through how to use the Provider Portal. If you click on 'My tasks' on your headcount page you can select a task to view, this can be downloaded and saved to use as a working tool.


Q. I have new children who have started with me after I have submitted my headcount (forecast) task for the next term, can I request a headcount (amendment) task to add these children to my claim?

A. No, the headcount (amendment) task is used to make changes for children who are attending in the current term. Changes to data submitted on your forecast task are made on the headcount (actual) task.

The new Early Years and Childcare Development Programme is being launched in June 2018!


What's new to the 2018/19 programme? 

  • As well as our old favourites (which have been updated) we have over 30 exciting new courses on offer!
  • Price freeze on spot-purchased workshops, members additional workshops, conference places and onsite contacts.
  • The option of a free conference place with every package purchased.
  • The Conference is being held in the summer term on 29 June 2019 at Portsmouth Grammar School. Save the date!
  • Advanced level workshops to challenge thinking and develop high level skill sets of practitioners.
  • Seminars from highly acclaimed national speakers.
  • Spotlight on good practice is back under the universal offer.
  • Brand new five week course 'New to the EYFS' which includes a support-to-implement Learning Set session. (Eligibility criteria applies).
  • More evening workshops on offer than ever before.
  • Online training coming soon! 

Here's a sneak peek of just a handful of the new training workshops…

Preparing and managing your Ofsted inspection.

Pulling in the parents.

Supporting children with speech, language and communication needs.

Maths makes sense - 2 part in depth exploration of key maths skills.

Ready and resilient - good practice in school readiness.

Graze and groove - nurturing nutritional, mental and physical well-being in our children.

Do's and don'ts of allegation management - A LADO briefing.

Restorative practice basic awareness.

Here's what the 2018/19 packages look like...

Package 1 - £319

1 place on 8 workshops.

1 onsite contact.

1 conference place.

Access to exclusive online resources and templates.

Telephone and email support from the Early Years Team. 

Package 2 - £586

1 place on 16 workshops.

1 onsite contact.

1 conference place.

Access to exclusive online resources and templates.

Telephone and email support from the Early Years Team. 

Package 3 - £617

1 place on 20 workshops.

1 conference place or onsite contact.

Access to exclusive online resources and templates.

Telephone and email support from the Early Years Team. 

Package 4 - Introductory Childminder Package £99

1 place on 3 workshops.

1 conference place or onsite contact.

Access to exclusive online resources and templates.

Telephone and email support from the Early Years Team.

Pay monthly option.

Citywide Transition Meeting

Don’t forget to book onto the Annual Citywide Transition meeting...

Date: 17 May 2018

Time: 4.00pm - 6.00pm

Venue: The Training and Learning Centre, Portsmouth Academy

This is a great opportunity to catch a range of schools and settings to share information about children transferring to school in September.

We currently have 29 Early Years settings and six schools booked on.

Book now to secure your place!


Starting School Applications September 2018

Children born between 1 September 2013 - 31 August 2014 are due to start school in September 2018. Although the deadline for applications was 15 January, applications can still be made.

For further information, please contact the Admissions Team on 023 9268 8008 (via The City Helpdesk) or visit the Portsmouth City Council website.


Please could you encourage and remind any families who may not have applied yet to apply as soon as possible.

Early Years Engineer 2018/19 - STEM for Reception and Early Years

In what is the Year of Engineering, Portsmouth City Council will be supporting the programme Early Years Engineer which is designed for Reception and Early Years practitioners and introduces inquiry based learning through a series of practical projects in order to encourage early years pupils to become STEM investigators.


The aims of the project are to:

  • Increase teaching staff confidence in delivering STEM through engineering projects.
  • Inspire Early Years pupils aged 3-5 to engage with science, technology, maths and literacy and enhance social skills.
  • Link pre-school/nursery settings with engineers to increase awareness (pupils and teachers) of engineering.

Early Years Engineer will deliver:

  • Teacher CPD, for Early Years practitioners and nursery teachers - training day planned for Autumn 2018.
  • Teaching resources via Primary Engineer Virtual Learning Environment.
  • Opportunities for engineers to attend the teacher training days and link to local schools and early years settings.
  • Pupil engineering and scientific investigation projects which are age appropriate.
  • Celebration event in the summer (to be incorporated into the same event that is being planned for Primary Engineer).

Costs and commitment:


The programme is being heavily subsidised by industry and Portsmouth City Council. The total cost is £45 per early years practitioner. Your commitment will be to attend the training day and celebration event and to organise with Primary Engineer visits from engineers to work with children on a variety of engineering projects.


To find out more:


If you are interested in registering your interest email: Registration@Primaryengineer.com

Or if you want to find out more email: Jemma.Curtin@primaryengineer.com




Contact us...

The Early Years and Childcare Service have a dedicated telephone number to be used if you need to speak to a member of the team.

The number is 023 9284 1974.


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