March 2025 Pay Deadlines

View this email in your browser

February 2025

Your important pay deadlines and useful information

There are a number of deadlines and key steps managers and staff across the Trust must follow to ensure all staff are paid accurately and on time for 24 March. Please see the deadlines below.

All dates are also in this calendar on the intranet.

Healthroster deadlines

Finalise all February rosters by Wednesday 5 March

Finalise weekly bank shifts by every Monday by 12pm

Finalise monthly bank shifts by Wednesday 5 March

If you have any questions please contact the rostering team: uhsussex.rostering.team@nhs.net

Staff changes, leavers and new starters deadlines

Submit staff changes forms, leavers forms and internal hire paperwork by 5pm, Monday 3 March

Submit new starters paperwork by

5pm, Monday 3 March

Submit maternity return to work change forms by

5pm, Monday 3 March

Staff changes, leavers and new starter forms

Please submit forms for new starters/leavers/internal hire/staff changes by the above deadlines to:

uhsussex.workforceservices@nhs.net - for non-medical or dental staff

uhsussex.medicalstaffing@nhs.net - for medical and dental staff

Any paperwork received after these deadlines will not be processed until the next pay date.

For links to staff changes and leavers forms visit the intranet.

Manual paper claim deadlines

Finalise weekly bank shifts on Healthroster every Monday by 12pm

Submit paper claims for monthly paid staff by 5pm, Monday 3 March

Note other manual paper claim forms which cannot be submitted via Healthroster can still be submitted as per below:

Manual paper claim forms

• Staff across the Trust should submit manual paper claim forms which cannot be submitted via Healthroster by the deadlines above to: SBS-S.279claims@nhs.net Note: the previously used gatekeeper email address (uhsussex.payroll.gatekeeper@nhs.net) closed 1 October and any forms submitted to this inbox will be rejected.

Medics Bank Locum timesheets

Medics Bank Locum paper timesheets should be sent to uhsussex.locum.timesheets@nhs.net

Key contacts

Rostering team - uhsussex.rostering.team@nhs.net

For any issues with Healthroster or Employee Online, checking shifts or for help finalising on time.

Workforce services team -

For submitting new starters/leavers/internal hire/staff changes forms or any queries:

uhsussex.workforceservices@nhs.net - for non-medical or dental staff

uhsussex.medicalstaffing@nhs.net - for medical and dental staff

Payroll - SBS portal or call 0303 123 1144

Raise and track any queries you have about your pay directly with our dedicated Payroll and Pensions teams on the SBS portal. Or call the line Monday – Friday, 8am – 5pm.

ESR Self-Service - ESR portal

For accessing and viewing payslips and if you have issues with accessing email.