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 Key items for discussion with your teams this week - Thursday, 26 2023.
This round-up of key information is sent to all managers every week. Please share and discuss this with your staff and share any feedback to queries that you receive as a result with us via internalcomms@eastriding.gov.uk
Please send content to us by 12pm each Monday and if fitting, it will be included in the next available bulletin.
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Total Pay update
We are still working on final data, this will be with your directors as soon as possible. The illustrations are due to be posted on Friday, 3 November so should be with your staff (at their home address) by Thursday, 9 November. If any of your staff have not received their illustration by this point please contact the Total Pay and Reward team. The PDF of the illustration, showing a explanation of the document is below, as is the animation.
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 Our budget - our responsibility
In the last issue of the Managers' Bulletin you may have noticed the use of the above graphics 'our budget, our responsibility'.
This is our internal campaign to link together the many activities and actions that we are taking and asking you to take to manage our finances well and to reduce the overall council deficit.
When you see these graphics on our communications, you will be able to make the link to our shared task to reduce costs, save money and achieve budget savings.
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 Refresher guidance regarding the management of COVID-19 and respiratory infections
As we head into the colder months, inevitably managers will start to see an increase in seasonal illnesses. Public health and people services have reviewed and updated the current national guidance and council policy regarding respiratory infections, including COVID-19, to support both line managers and colleagues with sickness absences and the correct processes.
The current government guidance on the GOV.UK website may also be useful to share with colleagues as a reminder of basic infection prevention and control measures such as ventilation, washing hands with soap and water (not just using hand sanitiser) and regularly cleaning touch points in communal spaces and offices.
The latest guidance for line managers and staff, including symptoms and testing is available to read on the staff intranet, click the link below to read the full article.
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Changes to workplace drug and alcohol testing policy
Our Workplace Drug and Alcohol Testing Policy has been updated to make it easier to read and follow the procedure, further, to strengthen the support available to staff who are struggling with a drug or alcohol misuse problem.
The testing procedure can be applied to all workers. Managers can use the policy and procedure to ensure that a fair and consistent approach to testing is applied. As stated within the policy, for cause testing will apply where there is cause to believe that a member of staff’s behaviour or performance at work is impaired by drugs or alcohol. If so, they may be required to undertake the drug and alcohol testing procedure.
Details of the testing company and how to make contact are available from your Directorates Responsible Officer when needed.
If a member of staff discloses that they have a drug or alcohol misuse problem a supportive approach should be taken to assist them in their recovery, but it remains their responsibility to seek help, from external services such as their GP.
Managers are encouraged to familiarise themselves with the updated Workplace drug and alcohol testing policy and procedure.
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 iTrent job advert success and new Recruitment Onboarding
It has been one month since new job advert requests moved to iTrent Manager Self Service using the recruitment dashboard. The move has seen managers from across the organisation process their adverts using iTrent, making it quicker to create and publish adverts onto the East Riding jobs site.
Feedback from manager drop-in sessions has been positive, describing the process as easy to use and simpler than the previous process. The new format of guidance has also been well received, as this has moved away from traditional Word forms to video, walkthrough images and help text directly in iTrent.
If you or someone you know needs support on the new job advert process or request to advertise vacancy form, they can view the how to advertise guidance page.
Recruitment Onboarding
Following on from the success of the implementation of the job advert process in iTrent, we will be introducing the Recruitment Onboarding portal functionality, which will be made available to new starters before their first day of employment.
The portal will allow new starters to access important information about the Council, complete a checklist of personal details, and view information about their new role.
The onboarding process precedes an employee's first day, and new starters will have access to the portal upon completion of their pre-employment checks and a start date being agreed with the recruiting manager.
Onboarding will also enable us to further maximise iTrent functionality and increase the use of automated communications throughout the recruitment process, with managers and candidates receiving more frequent updates on progress.
More information and support available will be provided on the launch in future bulletins.
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Last chance to apply for the Household Support Fund
Do you have staff earning less than £33,000? If so, they could get £350 to help face soaring bills this autumn.
The government's Household Support Fund has increased. Now, anyone with a household income below £33,000 (up from £31,000) or (£28,000 for a single person, up from £26,000), could be eligible to apply.
East Riding of Yorkshire Council has been awarded £4.1m in this latest round of funding. And we don’t want eligible staff to miss out. So, we’re urging managers to cascade this information to anyone who may qualify.
Tell your staff to hurry, though, because applications close on Tuesday, 31 October.
Our cost-of-living intranet page has further advice on how to ease financial pressures.
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 Treasure House car park in Beverley to close completely from 30 October during construction work
As the Treasure House transformation project continues in Beverley, its car park will be completely closed from Monday, 30 October until the Treasure House reopens, which it is hoped will be in early autumn, 2024.
The complete closure will allow the Princes Gardens car park site to be used as a site compound for the contractors, and a works area. The closure will mean that construction activities on the site will be kept segregated from the general public, ensuring a safe area.
Alternative car parking will be available at East Riding Theatre (evenings and weekends); Grayburn Lane; and the railway station.
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Develop your skillset with one of our training courses
From First Aid to Effective Customer Communication, we have a range of courses to help staff with their development.
Below is just a sample of what courses are currently available:
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Free online qualifications for managers and staff
If you or a member of your team are keen to upskill, why not enrol on a free online course?
You could gain a nationally recognised qualification in health, wellbeing or leadership.
East Riding Adult Learning and Employability have three level two qualifications on offer:
- Level 2 Certificate in Awareness of Mental Health Problems
- Level 2 Certificate in Principles of Team Leading
- Level 2 Certificate in Nutrition and Health
Courses can be booked through our course booking page.
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Interview on the last year in Adult Social Care and planning for the future
Councillor David Tucker, cabinet member for adults, health and care spoke to Great Yorkshire Radio about achievements and challenges outlined in East Riding’s first post-pandemic adult social care local account. The report looks back at the last 12 months of spending and the planning of services for the future.
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Do you know a manager who isn't receiving this email? Please let us know so we can add them to our email list.
For more information on any of the items included within this email, please contact internalcomms@eastriding.gov.uk
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