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This file audit is part of East Ayrshire's continuous improvement journey in working together to our vision of 'Protecting People'
This describes how we work in partnership in 'safeguarding' activity to keep people safe by preventing harm as well as protecting people where harm occurs.
Multi-Agency file audit is an integral element of multi-agency self-evaluation and our overall commitment to the continuous improvement across partners involved in 'Protecting People'.
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The Multi-Agency ASP Audit Coordinating Group (ACG) is now stood back up and is in place to plan and oversee the file audit. This group will meet fortnightly.
There is a protocol for undertaking the file audit in line with information governance principles. The group's protocol provides a framework to evidence the quality of our work to protect people and to assure Chief Officers and the Adult Protection Committee of the impact of that work.
File readers are currently being sought from Social Work and our Multi-Agency partners; if you are interested in becoming a file reader, you should in the first instance link with your line manager to secure approval and ask them to forward your details to Lisa Brock .
File Reader training is planned for w/c 29 September 2025 and the file audit is expected to start on 7 October 2025.
The file audit will support shared learning from current good practice and planning for further improvement as required. A detailed action plan with key deadlines is monitored by the group.
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The Coordinating Group comprises representatives from:
- East Ayrshire Health and Social Care Partnership (Lead Agency)
- EAC Housing and Communities
- NHS Ayrshire & Arran including Public Health Department
- Police Scotland
- Scottish Fire and Rescue
- East Ayrshire Advocacy Services
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A sample of files will be selected for audit and the multi-agency team will read and assess practice against quality indicators.
Following this, there will be a number of focus group meetings to consider findings and any immediate learning.
Reporting of the outcome of the file audit is planned for December 2025.
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Further briefings will be issued as the file audit progresses. For more details please contact
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Nicky Jenkins
Service Manager / Chair of Audit Co-ordination Group
14 July 2025
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