New: ASEP Reporting 2024-2025 Mid-Year Data Set Availability
The Mid-Year Data Sets for 2024-2025 will be put into the ShareFile file locker available to Legal Authorities or Primary Points of Contact in late March/early April. The Legal Authority or Primary Point of Contact will receive an email when the data can be accessed in ShareFile. The data will include documentation. All listed Back-up Legal Authorities and Certification Officers will receive an email notifying them that the Legal Authority or Primary Point of Contact now has access to the data in Sharefile.  

As in prior years, the Mid-Year data sets will include 

• Year-to-Date Pass Rates  

• Year-to- Date Observations 

• 5-Year Continuing Enrollment Status 

We recommend that EPPs use the data sets to monitor ASEP progress for the year. There is no requirement to use this information.  

Q: If my EPP formally or contingently admits a candidate and the candidate decides they do not wish to pursue certification, can my EPP remove the admission record? 

A: No, once a candidate has been formally or contingently admitted, the EPP cannot remove the admission record. Once an admission record has been created, it cannot be removed. There are instances where an EPP creates an admission record erroneously by entering an incorrect TEA ID or social security number to accidentally admit someone who did not apply to the program. In that case, the EPP would submit a Help Desk ticket to the Data Reporting Help Desk to explain the situation and provide the correct TEA ID or social security number so TEA can understand the error. In that case, TEA would remove the admission record so the EPP can admit the correct person. The formal and contingency admission rules are found in 19 TAC §227.17 and 19 TAC §227.15, respectively. The 2024-2025 Technical Manual posted on the Program Provider Resources page contains guidance about adding admissions records on pp. 14-20.  

Q: TEA had to create an admission record for a candidate to our EPP via data fix for admission because the candidate was admitted in a previous year and did not have one. My EPP submitted a request for correction (RFC) data fix for each year the candidate was enrolled, but we were not able to create our own enrollment record for the current year. Why were we not able to do so? 

A: Any time TEA creates an admission record for a candidate, the enrollment record is not automatically populated. Any time TEA creates an admission record for an EPP, the EPP must also submit a request for correction (RFC) enrollment data fix for each year except the current year. In most cases, the EPP can create the current year's enrollment record. However, TEA has found that if the data fix is for a certificate category or class that was revoked, the EPP cannot enter the current year’s enrollment record themselves. They must submit a Help Desk ticket to request that TEA add the enrollment record for the current year. All RFCs are submitted via the Data Reporting Help Desk. The 2024-2025 Technical Manual posted on the Program Provider Resources page contains guidance about maintaining finishers on pp. 22-26. 

As an Educator Preparation Program, your main point of contact is your Education Specialist.   

• View a list of EPPs and their assigned Education Specialist. 
• For most efficient assistance, please submit a Help Desk ticket to Preparation Programs.   
• EPPs may contact their assigned Education Specialist directly via phone or email. 
• Candidates may call (512) 936-8400 and select Option #2: Educator Preparation and Certification for assistance.  
• Updated: If EPPs (and candidates) would like to speak to a representative from another area(s), they may call (512) 936-8400 and select one of the options listed below. 
• Option 2: Educator Preparation and Certification  
• Option 3: Fingerprinting  
• Option 6: Investigations 

The Teal Account Access team and Educator Testing team are available through the Help Desk. Links to both teams are below. 

• TEAL Account Access Help Desk  
• Educator Testing Help Desk