Welcome
This newsletter compiles the most up-to-date information concerning what EPPs need to know to best support their faculty/instructors, staff, and candidates. Please thoroughly read all the sections for reminders, upcoming events, To Dos, and FAQs.
If you are not currently subscribed to the newsletter, please sign up at the link below.
Educator Preparation Program Listserv Registration
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Topic
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Description
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Event Date & Time
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ASEP Reporting 2023-2024
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This webinar will provide reminders and updates about annual state reporting requirements to EPPs.
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Tuesday, August 6, 2024,
10:30 - 11:30 am CT
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Updates related to Educator Preparation Program Management
Reminder: ECOS Pass Rates – Correction
This week we identified that the program that produces the data for the View Pass Rates screen in ECOS was improperly excluding the American Sign Language exams and ACTFL exams in the overall content pedagogy counts. This issue impacted the values on the screen for a limited number of EPPs. This issue has now been fixed. The data has been updated to reflect only content pedagogy exams as of July 26, 2024.
Please Note: this programming issue was pertinent only to the data located in ECOS pass rates screens. All data used in the ASEP accreditation letters is produced in separate programming and this issue did not impact ASEP calculations.
A big Thank You to our EPP partners for finding and sharing this issue with our team. We appreciate your feedback as we work to ensure high quality data.
Updates related to Educator Standards and Certification Testing
New: 257 Health EC-12, 258 Physical Education EC-12, and 331 ELAR 7-12 Framework Overview and CRI Deep Dive Webinar Follow Up
A big Thank You to those who joined the Framework Overview and CRI Deep Dive webinars earlier this month for three exams launching in September 2024: 257 Health EC-12, 258 Physical Education EC-12, and 331 ELAR 7-12. As a follow up to those sessions, webinar recordings and related materials and resources will be posted to the TEA Educator Testing page beginning the week of August 19th, 2024. Communication will be sent directly to session registrants and direct links will be provided in the weekly newsletter. Exam one pagers for each exam can be found here.
Updates related to Education Preparation and Certification
New EPPs in Texas
TEA welcomes the two newest EPPs, Andrews ISD and Katy ISD. Both were approved to operate in Texas at the July 19, 2024 SBEC Meeting.
Countdown to ASEP Reporting 2023-2024
To assist EPPs with completing ASEP Reporting with ease, we have developed weekly reminders for those EPP staff working on ASEP Reporting. Each week, you will receive weekly reminders in this Newsletter that include timely tasks that will lead to successful completion of data reporting by September 15. Please remember that the Technical Manual published on the Program Provider Resources page on the TEA website is a wonderful “how to” resource for using the various functions needed for reporting in ECOS and contains some useful tips for problem solving, if needed.
New: Week 3 ASEP Task 7/29-8/2/2024
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Each candidate admitted between 9/1/2023 and August 31, 2024 must have an admission record that is complete and correct by 9/15/2024.
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Verify that each candidate admitted in 9/1/2023-8/31/2024 has an accurate admission record. Verify all required admission data has been included in the record. If you need to update a record, you can do so manually or by bulk upload. Instructions are included in the Technical Manual located on the Program Provider Resources page of the TEA website.
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EPPs can view their admissions in ECOS. Also, you can download admission data from ECOS into a spreadsheet to help verify the admission data that has been reported to date.
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Remember: Admission records for candidates admitted in 2023-2024 cannot be created after 8/31/2024 except for candidates admitted in the last week of August. Admission records for candidates with admission dates in the last week of August can be entered until ECOS until 2023-2024 ASEP locks on 9/15/2024. Be sure to review the 2023-2024 Technical Manual in the Forms and Documents section on the Program Provider Resources page. This is a helpful resource as it provides step by step instructions for completing admission reporting.
Reminder: Week 2 ASEP Task 7/22-26, 2024
- Ensure that TEA has your updated EPP Contact Information.
- Each EPP should have one Legal Authority, or for an EPP at a school district or Education Service Center, a Primary Contact, and at least one Backup Legal Authority. If you have recently had a change in these staff, please contact your Education Specialist assigned and we will send you the template so you can request the changes to be made.
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Each EPP must have a Primary Title II Pearson and Title II IPRC contact and should have a Secondary contact for each, if possible. Ensure TEA has these current contacts. The following organizations must also have current contact information for your Title II contacts: es-titleii@pearson.com and Title2@trewon.com
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Make sure that the following contacts are correct (your assigned TEA specialist can provide you a list of contacts that we have on file for your EPP):
- The staff that manages your data.
- Your LBB contact if you are a college or university.
To verify and/or update contacts with TEA, please contact your Education Specialist.
Reminder: Week 1 ASEP Task 7/15-19/2024:
1. Know your assigned Education Specialist. This is the TEA staff member that you will need to reach out to when you have questions about ASEP Reporting. The EPP specialist assignment list is published on the Program Provider Resources page under Forms and Documents.
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Your Education Specialist is one of four staff members or the Director of Preparation Program Management:
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Vanessa Alba
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Rebecca Bunting
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Irene Chacon
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Keena Sandlin
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Lorrie Ayers, Director
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2. Become familiar with the Help Desk which EPPs should use for all questions related to ASEP Reporting. Your Education Specialist will address your EPP’s questions in the Help Desk. We are in the Help Desk under the Educator Testing and Preparation Programs tile. |
3. Review the 2023-2024 Technical Manual on the Program Provider Resources page. It is located under Forms and Documents. This is a helpful resource as it provides useful information needed to complete ASEP Reporting.
4. Review your ASEP reporting processes from 2022-2023. We recommend that you review internal documents, correspondence with your Education Specialist, and any place where you encountered difficulties. Particularly if your EPP encountered challenges with Observation reporting or were subject to an informal review, we encourage you to review your processes and reach out to your Education Specialist assigned early and proactively for support.
5. Register for the ASEP Reporting 2023-2024 webinar on Tuesday, August 6, 2024, at 10:30-11:30 AM CST. The webinar will provide useful information and reminders about state reporting processes and tips to improve the reporting experience. Please find the link in the Upcoming Events section above.
We take this space to highlight questions that we have heard from .
Q: If I did not upload a candidate as admitted when they were admitted earlier in the year, is it too late to do so now?
A: It is not too late to upload a candidate as admitted for the 2023-2024 year because the year is currently open. The only issue will be that the EPP will not have notified TEA within seven calendar days of the formal admission per 19 TAC §227.17(e). It is better to report a candidate late than to not report at all.
Q: How do I view my admitted candidates for 2023-2024 in spreadsheet format and why would I need to do so?
A: From your EPP ECOS for Entities “Green Screen”, go to ASEP > Maintain Admissions. Select Reporting Year 2023-24 and click the green Search button. All admitted candidates will be listed. At the bottom of the screen, you have the option to download in comma delimited format (Excel sheet) or text (TXT) format. The 2023-2024 Technical Manual located in Forms and Documents on the Program Provider Resources page contains detailed instructions. You will want to review your admitted candidates to make sure that everyone that was admitted to your EPP has an admission record for each certificate in which they were admitted into the EPP (e.g., Life Science 7-12, Core Subjects EC-6 + Bilingual Supplemental, etc.). This is also a way for the EPP to identify errors in admission records, such as missing subject hour information for teacher candidates or extraneous records for someone not admitted.
Your best source for information and support at the TEA.
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As an Educator Preparation Program, your main point of contact is your Education Specialist.
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View a list of EPPs and their assigned Education Specialist.
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For most efficient assistance, please submit a Help Desk ticket to Preparation Programs.
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EPPs may contact their assigned Education Specialist directly via phone or email.
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Candidates may call (512) 936-8400 and select Option #2: Educator Preparation and Certification for assistance.
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Updated: If EPPs (and candidates) would like to speak to a representative from another area(s), they may call (512) 936-8400 and select one of the options listed below.
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Option 2: Educator Preparation and Certification
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Option 3: Fingerprinting
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Option 6: Investigations
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