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LEA Self-Certification of Micro-Purchase
Deadline to Submit Self-Certification Extended to August 31, 2021
As noted in the April 22, 2021 To The Administrator Addressed Correspondence: Changes to Federal Grant Regulations, the federal Office of Management and Budget issued revised Uniform Grant Guidance updates that are incorporated into the Education Department General Administrative Regulations (EDGAR) of the U.S. Department of Education (USDE). The new grant regulation changes are generally effective with new USDE Grant Awards to the state on or after November 12, 2020, such as the ESSER II, ESSER III, and July 1 awards of other federal grants.
2 CFR §200.320now officially sets the micro-purchase threshold at $10,000 in the aggregate across all federal grant programs for the fiscal year. It also allows the LEA to self-certify a higher micro-purchase threshold of up to $50,000 if the LEA is:
- a low-risk auditee for their most recent federal audit; or
- conduct an annual internal risk assessment to identify, mitigate, and manage financial risk.
The LEA must determine the local threshold based on internal controls, risk, and documented procedures. This section also adds micro-purchases as allowable noncompetitive procurements.
Due to this change, if the LEA chooses to self-certify a higher micro-purchase threshold, the LEA must take the following actions.
- Develop a written policy justifying and clearly identifying the new threshold. Due to state Financial Accountability System Resource Guide (FASRG) rules, the LEA may only self-certify a threshold up to $49,999.
- For a threshold from $10,001 to $25,000, the LEA must notify TEA at LEA Self-Certification of Micro-Purchase.
- For a threshold from $25,001 to $49,999, the LEA must:
a. notify TEA of the threshold at the link above;
b. attach the LEA’s written policy; and
c. attach: 1) verification of risk level of most recent federal audit; or 2) internal risk assessment and internal controls for mitigating and managing financial risks.
The deadline to complete the LEA Self-Certification of Micro-Purchase has been extended to August 31, 2021.
LEAs that have already completed this process will receive email notification confirming prior completion.
If you have questions regarding these federal regulation changes, contact at GrantSupport@tea.texas.gov.
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