Reporting Industry-Based Certifications in TSDS PEIMS

To the Superintendent Addressed:

The following notification provides important information about the reporting of industry-based certifications (IBCs) in the upcoming TSDS PEIMS Fall Submission. Please review and share with academic accountability and TSDS PEIMS staff.

Reporting Industry-Based Certifications in TSDS PEIMS

An October 17, 2019 To the Administrator Addressed correspondence provided guidance for IBCs in the Texas Student Data System (TSDS) PEIMS. IBCs earned by 2020 graduates and students in grades 9–12 between September 1, 2019 and May 31, 2020 were to be reported in the TSDS PEIMS Summer Submission. IBCs earned between June 1, 2020 and August 31, 2020 are to be reported in the TSDS PEIMS Fall Submission.

Based on feedback from the field, COVID-19 impacted districts’ ability to accurately report IBCs in the TSDS PEIMS Summer Submission. As the agency needs an official record based on TSDS PEIMS data for IBC reimbursements and for the calculation of college, career, and military readiness (CCMR) data, districts will be able to report IBCs earned between September 1, 2019 and May 31, 2020 in the 2020–2021 TSDS PEIMS Fall Submission. This reporting will be in addition to reporting all IBCs earned between June 1, 2020 and August 31, 2020, also reported during this submission.

This will be a one-time reporting extension to report only the IBCs earned during the September to May window that were not reported in the Summer Submission. Districts must take this opportunity to ensure IBC data are complete and accurate. Once the PEIMS Fall Submission resubmission deadline passes, districts will have no further opportunity to update or correct IBC data. Any IBC earned between September 1, 2019 and August 31, 2020, not reported in TSDS PEIMS will not be eligible for reimbursement, for use in accountability calculations, or for generating CCMR Outcomes Bonus funding.

Districts submitting an IBC with a date outside of the June 1–August 31, 2020 range will receive a special warning in the TSDS PEIMS Fall Submission. Normally, districts would receive a fatal for reporting outside of the date range, but TEA will be downgrading this rule for this submission only. Districts should ensure all IBCs are entered with the correct date. Any IBC submitted with a date outside of the allowable September 1, 2019 and August 31, 2020 range will be considered invalid and will not be used for any purpose.

2019­–2020 and 2020–2021 TSDS PEIMS IBC Reporting Guidance 

The following table illustrates when an earned IBC should be reported for the 2019–2020, 2020–2021, and 2021–2022 school years.

As a reminder, districts report only certifications earned while the student was enrolled in their district. If a student transfers between districts, the originating district reports the IBC along with the student’s leaver data, not the receiving district.

Contact Information

If you have questions about IBC standards, reporting, or reimbursements please contact Advanced Academics within the Division of College, Career, and Military Preparation at (512) 463-9762. If you have questions about the use of IBCs in academic accountability, please contact the Performance Reporting Division at (512) 463-9704.