September 8, 2020: Texas Educator Preparation Programs Newsletter

Texas Education Agency

September 8, 2020

Texas Educator Preparation Programs Newsletter

student at computer, remote learning


Welcome to a newly formatted newsletter for Educator Preparation Programs in Texas. It is our goal in this updated newsletter to streamline communication from the Educator Leadership and Quality Division at TEA to EPPsIn reformatting this newsletter, we have reached out to EPPs to better understand what information is needed and how we might best present it. We ask that you bear with us as we continue to tweak the look, feel, and functionality of this newsletter over the coming weeks. 

Please forward this newsletter to faculty and staff within your preparation program as needed. In addition, if others within your program would like to receive the newsletter, please have them sign up at the link below. 

Educator Preparation Program Listserv Registration 


Table of Contents

Upcoming Events

9/17/20: (3:00-4:00 PM) edTPA EC-12 Partner Engagement and Support  

9/23/2020: (2:00-3:00 PM) The ETS® Performance Assessment for School Leaders (PASL) 

9/30/2020: (10:00-11:00 AM)  Form & Function Webinar (link  to register)

10/9/2020:  SBEC Meeting 

Upcoming Deadlines

Topic Action Item Due Date
Educator Testing Begin to communicate with all candidates who are impacted by the STR exam transition ASAP
ASEP Data Submission Complete All Annual Submissions

September 15, 2020

5:00 PM CST 

Waiver Certificate Issuance All Waiver Intern certificates recommended and support candidates in completing everything needed for issuance September 30, 2020
EPP Support Submit the STR Exam Letter of Attestation form to your TEA program specialist December 1, 2020

Educator Preparation Program Support

Information and updates related to the Educator Preparation Program Management

Data Sets to Support Reporting 

TEA distributed data sets to EPP contacts on Friday, September 4. These were provided for your information to support you in completing your reporting. 

Tips for Observation Uploads 

While most uploads of Observation information have been proceeding smoothly, we have identified some issues that we encourage you to check if you are experiencing trouble uploading Observation files:  

1. Set a firm foundation for your work. Use Google Chrome (or Firefox as a backup), empty the internet cache, work with only one window open at a time. Close windows as you finish with them. Add a header to the spreadsheet as a guide to ensure columns are organized correctly, then delete the header row after the data is in the file. Make sure each candidate is listed on the Finisher Records List with a status of Other Enrolled or Finisher. 

2. Ensure formatting on CSV files is correct. Ensure the Excel file is saved as a CSV (Comma delimited) file.  CSV (Macintosh) files will not be processed.  Open the CSV file with Notepad to view and remove stray spaces or other marks, including spaces and lines at the end of data rows or below the last data row. (Note for admission uploads: In Notepad, add commas as space holders for cells with no data such as if you do not report an SAT score.)  

3. Ensure the data is accurate with no conflicting information. The Assignment type must match the certificate type (INT, PRO, or PROX). The field supervisor name and TEA ID in the CSV file must match that in the field supervisor database. All names must be spelled correctly according to the names in ECOS. Additionally, dates must be accurate: 

  • The Assignment Start Date must be on or after the effective date on the INT, PRO, or PROX certificate. 
  • The Observation Date 1) must be within the reporting year 9/1-8/31; 2) must be between the Assignment Start Date and the Assignment End Date; and 3) must be between the effective date and expiration date of the INT, PRO, or PROX certificate. 
  • The Assignment End Date 1) must be before the expiration date on the INT, PRO, or PROX certificate; and 2) must be on or before the effective date on the STD certificate (if one has been issued). 

Call for Applications for Innovative Educator Preparation Recognition 

The State Board for Educator Certification designates EPPs that have implemented innovative approaches to educator preparation for a defined area of emphasis. This year, the SBEC seeks to recognize EPPs with innovative practices related to authentic, practice-based educator preparation. EPPs can submit an application to be evaluated for this recognition. The call for materials is available here, and an application checklist is available herePlease submit questions to Applications are due November 1.  

Deadline for Final Data Submission for the 2019-2020 Academic Year  

The deadline for final submission of data for the 2019-2020 academic year is September 15, 2020, at 5pm CST. At that time, all updates to the Finisher Records List, Observations, and Admissions for 2019-2020 must be complete. You can find 2019-2020 ASEP reporting information such as the ASEP Data Reporting Webinar on TEA’s Program Provider Resources page. The EPP team hosted a webinar to guide programs through their required annual data reporting on August 6, 2020. The video is posted here. 

Issuance of Waiver Intern Certificates Deadline 

The last day for the issuance of Waiver Intern certificates is September 30, 2020. As a reminder, these certificates allow candidates who have not completed the content pedagogy exam requirement to be issued an intern certificate and complete an internship. More information about the WINT certificate is posted here. 

Priority Recommendation Window for Waiver Probationary Certificates 

The end of the priority recommendation window for Waiver Probationary certificates is September 30, 2020. As a reminder, these certificates are for candidates who completed their clinical teaching in Fall 2019 or Spring 2020, their internship in Spring 2020, or their practicum in Fall 2019 or Spring 2020, who have completed all EPP requirements. More information about the WPRO is posted here. 

Educator Preparation and Program Accountability Staff News 

The Educator Data shop is excited to welcome Geronima Brady to our team as our new Systems Analyst. Geronima brings a wealth of experience at TEA with her and will lead our ongoing efforts to improve our processes related to the collection, analysis, and reporting of EPP data. 

Educator Standards and Testing

Updates related to Educator Standards and Certification Testing

The ETS® Performance Assessment for School Leaders (PASL) Updates 

Updated Website Information:  

The Important Updates page contains a link to the guidance document for candidates who may be submitting their PASL assessment tasks while working in a virtual learning environment. 

The PASL Assessment Task 3 Library of Examples page has been updated to include a virtual learning response for each textbox. 

Upcoming PASL in a VLE Webinar 

ETS® will be offering a webinar on the PASL assessment on Wednesday, September 23rd at 2:00 p.m. to 3:00 PM CT. This webinar will be focused on providing guidance on completing the assessment in a virtual or hybrid learning environment, identifying what students should consider when selecting their artifacts, and the different technologies that can be considered for capturing the video. This information will be helpful to faculty that instruct students in their programs. Please use the link and password below to participate in the webinar.   

Passcode: webinar1! 

293 Science of Teaching Reading TExES Preparation Manual Available 

The preparation manual for the 293 Science of Teaching Reading (STR)  TExES is now available on the Texas Educator Certification Exam website. The preparation manual is web-based and responsively designed for viewing on multiple devices. PDF version that includes the exam framework and sample exam questions will also be available for download. 

Science of Teaching Reading Exam page on the TEA website is live  

The STR exam page on the TEA website can now be accessed here. This page will become the source for announcements and resources related to the STR exam transition. The first set of resources posted to the STR exam page includes a link to a short 15-minute Science of Teaching Reading Exam Timelines and Requirements Webinar intended for candidates and programs. 

Science of Teaching Reading Letters of Attestation Due December 1, 2020.  

All EPPs that are currently approved to offer preparation in any of the following House Bill 3 impacted certification fields are required to submit a Letter of Attestation to the TEA to indicate their ability and readiness to successfully prepare candidates for certification in these fields.  

  • Core Subjects: EC-6 
  • Core Subjects: Grades 4-8 
  • English Language Arts and Reading: Grades 4-8 
  • English Language Arts and Reading/Social Studies: Grades 4-8 

EPPs received the STR Letter of Attestation document in December 2019. The completed letter should be submitted to the program’s assigned TEA Program Specialist. 

 EPPs that choose not to prepare candidates in these fields that require successful completion of the STR exam by not submitting the STR Letter of Attestation will be removed from the ability to certify candidates in these areas.  

292 Early Childhood: PK-3 TExES and 253 Educational Diagnostician TExES Preparation Manual Available 

The preparation manuals for the new 292 Early Childhood: PK-3 TExES and 253 Educational Diagnostician TExES are now available on the Texas Educator Certification Exam website. The preparation manuals are web-based and responsively designed for viewing on multiple devices. PDF versions that include the exam frameworks and sample exam questions will also be available for download. 

edTPA Informational Opportunities during the 2020-2021 Academic Year 

Throughout the 2019-20 academic year, more than 60 educator preparation programs and their EC-12 school partners engaged in edTPA 101 sessions, regional workshops (e.g., edTPA Handbook & Rubric Deep Dive, Curriculum Inquiry) and virtual opportunities (e.g., Academic Language Webinar) to support the edTPA exploration. In preparation for the 2020-21 academic year, we are thrilled to let you know a series of informational opportunities (e.g., regional workshops, webinars) have been scheduled. To find information regarding topics, dates, times, locations, etc., please select edTPA Regional Workshop Calendar and edTPA Webinar Calendar 

Candidate deadline for updated information submission for the Test-Limit Waiver application prior to the new STR requirement 

December 1, 2020 is the deadline for candidates to submit new, missing information, or corrections for the Test-Limit Waiver application for the following subject areas: 

  • Core Subjects EC-6  
  • Core Subjects 4-8 
  • English Language Arts & Reading 4-8
  • English Language Arts & Reading/Social Studies 4-8  

Given the timing of this change, it is imperative that all new, missing information, and corrections are submitted as soon as possible to allow for application processing, test registration and completion prior to the new Science of Teaching Reading (STR) Requirement beginning January 1, 2020. Keep in mind that we expect our processing timeframes to increase because of the major change.   

TEA will not guarantee review and completion of your candidates' application before the implementation of the Science of Teaching Reading (STR) requirement if they fail to accurately complete and submit their Test-Limit Waiver application by December 1, 2020.  They will not be eligible for a refund and must also pass the Science of Teaching Reading (STR) exam beginning January 1, 2020. 


The 2018–2019 Technical Administration Manual provides information on the technical characteristics of the examinations and score reporting for the Texas Educator Certification Examination Program examinations. It provides performance data specific to those examinations that were administered during the 2018-2019 academic year. The academic year is defined as September 1, 2018 to August 31, 2019. The 2019-2020 Manual is expected to be available early 2021.  

Educator Certification

Information and updates related to Educator Certification 

Candidate Exit Surveys 

Starting September 1, candidates will complete a shortened version of the exit survey. This update to the survey ensures the questions relevant to candidates’ field experience will be retained, and the remaining outdated questions will be removed. 

Candidate Recommendations for Certification 

Please be prompt when recommending candidates for certification. EPP recommendation is required for a certificate to issue, and during this season teachers are frequently working on tight timelines with requests from districts to provide proof of certification as quickly as possibleIt is also extremely helpful for you to confirm the certificate area(s) you will recommend your candidates for. 

Please also provide clear information to your candidates regarding which certificate they need to apply for and the type of application that should be submitted to TEA.  When candidates apply for the incorrect certificate or select the incorrect route, it delays the issuance of their certificate. 

Updates About SBEC, Rules, and Legislation

 Updates related to actions by the State Board for Educator Certification, the State Board of Education, and the Legislature. 

SBEC Meetings: 7/24/20 and 7/31/20 

The SBEC met on July 24 for their regularly scheduled meeting. The meeting agenda is available here. 

The SBEC met for a special meeting July 31 to address updates to 19 TAC 228.1. The meeting agenda is available here. At this meeting, the SBEC approved for adoption, subject to SBOE review, rule language that would allow for virtual settings for field-based experiences, clinical teaching, internships, and practicums in 2020-2021. Formal observations related to clinical teaching, internships, and practicums would be allowed to occur in synchronous or asynchronous virtual settings. This will be reviewed by the SBOE at their September meeting. Additional information for EPPs about this rule will be presented during the Form and Function webinar held on September 30th. 

SBEC Information Page: Information about the State Board for Educator Certification (SBEC), which oversees all aspects of the preparation, certification, and standards of conduct of public school educators, is available here. 



Frequently asked questions from the previous week 

Q: Will programs be able to revise ASEP reporting data after 9/15/2020? 

A: No, the 2019-2020 reporting year will not reopen after it is locked at 5:00 p.m. on 9/15/2020. Programs must ensure that all reporting is uploaded to ECOS by 9/15/2020. 

Q: What should programs do with the data sets sent by TEA? 

A: Programs should use the TEA data sets as a resource when reviewing and completing the necessary revisions to EPP data by 9/15/2020 at 5:00 pm.   

EPP Points of Contact

Our best source for information and support at the TEA 

As an Educator Preparation Program, your main point of contact is your Program Specialist.  

To view a list of EPPs and their associated Program Specialist, please click here.   

For easiest assistance, file a HelpDesk Ticket. 

Help Desk Link