SHARS: Reminders and Code Changes

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texas education agency
Texas HHSC Logo

School Health and
Related Services (SHARS)

January 2020

group high school counseling session

SHARS Document Reminders

The Texas Medicaid & Healthcare Partnership (TMHP) identified areas of concern as a result of a Payment Error Rate Measurement (PERM) SHARS audit.  Thus, the following reminders were issued:

  • SHARS providers must maintain signed Admission, Dismissal, and Review (ARD) documents which include participants' name, position, signature, and date.
  • SHARS providers are required to maintain therapy session notes for physical, occupational, and speech services rendered and billed. This includes billable start and end times, total billable minutes, the activity performed, student observation, and the related objective.

 

Table of Contents

Additional info

Additional Information:

TEA Program: SHARS

TEA Financial: SHARS/ MOE

HHSC Rate Analysis: HHSC Rate Analysis - Acute Care

TMHP Website: Tx Medicaid

 

Contact info icon

Contacts:

HHSC - SHARS Help Line
(512) 730-7400
ra_shars@hhsc.state.tx.us

 

TEA - Angela Foote     Financial Compliance Division
(SHARS Program)
(512) 463-6639
angela.foote@tea.texas.gov   

 

TEA - Federal Fiscal Compliance and Reporting Division
(IDEA_B MOE)
(512) 463-9127
compliance@tea.texas.gov 

Coding Changes for Counseling

Effective for dates of service on or after January 1, 2020, Medicaid counseling codes have changed.

This includes counseling [provided by a licensed professional counselor (LPC); licensed clinical social worker (LCSW, formerly LMSW-ACP); or a licensed marriage and family therapist (LMFT)] and psychological services [counseling provided by a licensed specialist in school psychology (LSSP); licensed psychologist; or licensed psychiatrist].

Service

New Procedure Code

Time of Service

Daily Time LIMIT

Individual counseling service

96158/ UB modifier

30 minutes/

1 unit

30 mins./

1 unit

Individual counseling service

(additional time on same day)

96159/ UB modifier

15 minutes/

1 unit

30 mins. /

2 units

Group counseling service

96164/ UB modifier

30 minutes/

1 unit

30 mins./

1 unit

Group counseling service

(additional time on same day)

96165/ UB modifier

15 minutes/

1 unit

30 mins./

2 units

 

 

 

 

Individual psychological service

96158/

AH modifier

30 minutes/

1 unit

30 mins./

1 unit

Individual psychological service (additional time on same day)

96159/

AH modifier

15 minutes/

1 unit

30 mins. /

2 units

Group psychological service

96164/

AH modifier

30 minutes/

1 unit

30 mins./

1 unit

Group psychological service

(additional time on same day)

96165/

AH modifier

15 minutes/

1 unit

30 mins. /

2 units

 

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