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EL Leader Toolkit

Welcome! Our goal is to provide reminders and resources within the EL Leader Toolkit to help you navigate all things pertaining to English Learner/Emergent Bilingual federal and state compliance and instruction. — ESC Region 11 English Learner Support Team

June-August 2024

ESC Region 11 EL Support Professional Learning Offerings 
See offerings here

SAVE THE DATES for the 2024-2025 TEA EB Support Opportunities

EB Support Division Live Meetings
Thursdays from 9:30-11:30 a.m. via Zoom.

Registration links, agendas, and recordings will be posted at www.txel.org under the Quick Links header.

Leadership Systems of Support

• October 9
• December 4
• February 19
• April 2
• May 21

Effective Program Implementation Monitoring

• September 11
• November 4
• January 15
• March 5
• May 7

Seal of Biliteracy

• September 25
• November 20
• January 29
• March 26
• May 28

Leadership Academy

• September 18
• January 22
• May 14

Title III Engagement Series

• September 26
• November 14
• January 30

SAVE THE DATES for the 2024-2025 Region 11 EB Program Leader Support Opportunities

EB Program Leader Virtual Timely Topics Q&A*
1:00 to 2:30 p.m. via Zoom

• August 1
• September 5
• October 3
• November 7
• January 9
• February 6
• March 6
• April 10
• May 8
• June 5

EB Leadership Series: Program Implementation Systems of Support and Monitoring*
9:00 a.m. to noon at ESC Region 11

• October 7
• January 16
• April 3

LPAC Compliance Virtual Series*
9:00 to 11:00 a.m. via Zoom

• August 8
• September 12
• October 24
• November 14
• April 17

New EB Program Leader Virtual Academy*
9:00 to 11:00 a.m. via Zoom

• August 29
• October 1
• December 5
• January 30

*Please note: While these dates are tentative, as we await the release of our internal meeting calendar, we wanted to give you the information so you can plan accordingly. Once the dates are finalized and registration is available, communication will be sent through our mailing lists.

LPAC

Summer

For emergent bilingual (EB) students reclassifying pending any assessment results, when necessary, results are received during the summer, a member of the LPAC follows through with the LPAC reclassification decision made at the EOY as follows:

• If assessment results confirm the LPAC decision for reclassification, the LPAC representative sends the Parent Notification on Student Progress and Parent Notification of Reclassification and Approval of Program Exit forms that were prepared at EOY.
• If assessment results do not confirm the LPAC decision for reclassification, the LPAC representative does not send parent forms prepared at EOY; the parents of these students will receive a Parent Notification on Student Progress form at the beginning of the year (BOY) for continuation of EB student identification and participation in program services, as applicable.

Prepare PEIMS code changes for EB students who are reclassifying as follows:

• Reclassification: EB/EL Indicator Code changes from EB/EL (1) to Monitor Year 1 (F); the EB/EL Indicator code change is effective on the first day of the current school year.
• Exit: Removal of Parental Permission Code and Bilingual, ESL, or Alternative Methods Code
• If parental approval of exit is received on or before the first day of the current school year, the exit is effective on the first day of school.
• If parental approval of exit has not yet been received on or before the first day of the current school year, the exit is effective on the date of parental approval of exit.
• If the student is continuing program participation after reclassification, Parental Permission Code indicates program continuation (G), and the appropriate program code (Bilingual, ESL, or Alternative Methods) is indicated. Based on the goals of the program, the LPAC would only recommend program continuation after reclassification for dual language immersion one-way or two-way program models (Bilingual Program Type Code 4 or 5).

Fall

Ensure parental approval of exit is obtained promptly. Students must remain in their bilingual or English as a second language (ESL) program until parental approval of exit has been obtained, even though they have been reclassified as English Proficient.

Parental approval of program exit can be obtained in writing, through a documented phone conversation, or by email that is documented in writing and retained. Phone or email source must be verified.

Within the first 30 calendar days of the current school year, send Parent Notification on Student Progress form to parents of:

• Emergent bilingual students continuing bilingual or ESL program services 
• Emergent bilingual students with parental denial
• Emergent bilingual students with a change of program and moving from an elementary bilingual program to a secondary ESL program

Note: Within this communication, it is important to provide an explanation for a program change when the student has participated in a bilingual program in elementary grades and will be participating in a secondary ESL program if the bilingual program has not extended into secondary. Additionally, the Program Code in PEIMS will be adjusted accordingly with a start date of the first day of the current school year.

Communicate to teachers the status of EB students continuing in program services, continuing as identified EB students with a parental denial of services, and those who are entering year 1 of monitoring after reclassification. Additionally, communicate the most current language proficiency levels of each student as well as the documented linguistic supports used by previous teachers.

Reminder:

There are no extensions into Fall 2024 for EOY LPAC decisions and reclassification.

ESSA Consolidated Grants

Title III, Part ELA and Immigrant 

2024-2025 Planning Amounts

The 2024-2025 ESSA entitlements are available and can be viewed on the TEA Entitlements webpage. Grant calculation methodologies and fluctuations in entitlements are explained in the TEA's bulletin. 

Consolidated Compliance Report

To view your LEA compliance reports, log into TEAL and select eGrants as the application. Once in eGrants, click on Compliance Reports on the menu bar.

Opens July 29

Due September 29, 2024

• What Happens if LEA Reports Are Not in Compliance?
• Program Compliance Self-Check Guide 

Bilingual Education Exceptions and ESL Waivers

June-July

• Determine the number of teachers that obtained certification
• Review EB student academic and linguistic performance
• Assess upcoming teacher assignments and certification
• Collaborate with all key stakeholders
• Analyze the success of the action plan for recruiting and retention goals

2024-2025 Exception and Waiver Applications

All LEAs will use the TEAL Platform to file their 2024-2025 Bilingual Education Exception and ESL Waiver.

Action Item Timeline

July – August
• Assess the number of teachers to be placed on an exception or waiver (PEIMS code to report the alternative methods)

August – September
• Create a comprehensive PD plan for all teachers on certification pathways (use of the 10% from the 55% of the BEA funds)

September – October
• Establish and communicate the accountable practices to track the progress for the year (all key players)

November 1st
• File for exception and/or waiver (submit teacher and classroom data,
action plan, and comprehensive PD plan)
November – January
• TEA will review and process the application (notifications will be generated)

Annual Program Evaluation

Annual evaluation is presented to the board of trustees every year before November 1.

TEC Sec 29.053
TAC § 89.1265(a)

The report shall reflect: 

▪ Academic & linguistic progress of EB students by program
▪ Development of English proficiency & partner language
▪ Academic progress of monitoring students
▪ The number of sessions and teachers trained in SLA
▪ The results of professional development
▪ The number of teachers under exceptions and waivers
▪ The number of teachers who became certified
▪ The effectiveness of the comprehensive PD plan
▪ Number of students served by teachers under an exception or waiver

Recap of TEA EB Division Webinar

June 7, 2024

Preparing for the 24-25 School Year

Stay in the Know!