Essential Functions
The Employees Retirement System (ERS) supports State employees who have dedicated their career to supporting Texas! The Accounts Payable team in the Finance Division is seeking a Travel Accountant to perform highly complex accounting work. The Travel Accountant serves as the agency’s travel coordinator assisting internal divisions with travel logistics. The Travel Accountant will process travel reimbursements, travel advances and be responsible for financial reporting of fixed assets. Work is performed under the limited supervision of the Accounts Payable/Payroll Supervisor with considerable latitude for the use of initiative and independent judgement.
Essential Functions includes, but is not limited to:
- Communicates to agency travelers the current ERS and State of Texas travel rules, and ensuring the information on the ERS travel website is kept current. Provides periodic training on updates.
- Assists agency travel coordinators and/or individual travelers with complex and international travel arrangements. Audits employee travel vouchers and other required travel forms.
- Prepares travel advance vouchers and purchase vouchers for reimbursing airfares, hotels, and rental cars.
- Utilizes the ERS Travel system Concur, and assists others with related questions and updates.
- Assists with accounting for fixed assets including computing depreciation expense and year-end certification to Comptroller.
- Acts as the Program Administrator for Concur and works with Financial Systems Support on updates and maintenance
- Prepares journal entries and general ledger transactions. May approve preparation of vouchers by other accounting personnel.
- Performs and reviews monthly/quarterly reconciliations of accounts between General Ledger, subsidiary ledgers and Comptroller.
- Monitors account receivables for vendor reimbursable travel expenses.
- Acts as the Program Administrator for Concur and works with Financial System Support on updates and maintenance.
- Assists in the writing of accounting procedures for the Travel and Accounts Payable section.
- May approve preparation of vouchers by other accounting personnel.
- Acts as a back-up for the daily cash reconciliations.
- Keeps abreast of legislative changes which effect management of funds.
- Reviews operating procedures and techniques and makes recommendations for improvement.
Required Minimum Qualifications
Your application for employment must reflect how you meet each of the following minimum qualifications:
- Graduation from an accredited four-year college or university with major course work in accounting, finance or business-related field. Each year (30 semester hours) of college credit can substitute for one year of work experience with a maximum substitution of four years.
- Five (5) years of experience completing advanced accounting work, financial analysis, or related experience requiring compilation. Qualifying experience must include preparing, entering, and processing all accounting entries.
- Two (2) years of full-time experience coordinating and overseeing travel authorization and reimbursement in accordance with State of Texas regulations.
- Two (2) years of full-time experience preparing appropriate schedules, reports and working papers related to year-end close and the preparation of the Annual Financial Report (e.g., Annual Financial Report, General Revenue Certification, Certification of SPA Fiscal Balances, USAS and Interagency Activity Certification, Annual Agency Debt Report and Employee Benefit reports).
Preferred Qualifications
Your application for employment should reflect how you meet the following preferred qualifications:
5. Experience with PeopleSoft Financials.
6. Accounting experience with a Texas state agency.
7. Experience with SAP Concur Travel Expense System
8. Experience with the Comptroller of Public Accounts Uniform Statewide Accounting System (USAS).
9. Experience with the Comptroller of Public Accounts State Property Accounting System (SPA).
10. Experience with the Comptroller of Public Accounts Hotel Engine.
Other Information
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Other Information: Due to the COVD-19 pandemic, work is temporarily performed remotely from home. Otherwise, work is performed in an office environment. This position may require access to privileged, confidential, or sensitive data. ERS will conduct either a TXDPS or FBI criminal history check on all new hires. For more information about this policy inquiries can be made to employment@ers.texas.gov.
Military Occupational Specialty (MOS) Codes
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty (https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Human Resources at employment@ers.texas.gov with questions or for additional information.
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