Vendor Performance Tracking System Requirements

Important message for all state agency procurement personnel

Vendor Performance Requirements:

State agencies are required by Texas Administrative Code 34 TAC §20.108(b) and Texas Government Code §2262.055 to report vendor performance through the Vendor Performance Tracking System (VPTS) on every purchase over $25,000, including delegated purchases, TPASS contracts and exempt purchases. In addition to the legal requirement, CPA fiscal auditors routinely check for VPTS entries during their audits of agency procurement files. Most importantly, VPTS entries provide state agencies with important vendor information prior to making a contract award.

34 TAC §20.108(b): State agencies shall report a vendor's performance on any purchase of $25,000 or more from contracts administered by the commission or any other purchase made through an agency's delegated authority or a purchase made pursuant to the authority in Government Code, Title 10, Subtitle D or a purchase exempt from TPASS procurement rules and procedures.

Texas Government Code §2262.055: The comptroller shall evaluate the vendor's performance based on information reported by state agencies and criteria established by the comptroller. The comptroller shall establish an evaluation process that allows vendors who receive an unfavorable performance review to protest any classification given by the comptroller. The comptroller shall include the performance reviews in a vendor performance tracking system.

For questions, you may email Kit von Wupperfeld or call 512-463-1605.