FMX Update - Do Not Set an Effective End Date on Certain RTIs

Do Not Set an Effective End Date on Certain RTIs

This is an important reminder about coding on the Recurring Transaction Profile (55) in the Uniform Statewide Accounting System (USAS). Do not set an effective end date on certain RTIs that will be used during the interagency reconciliation process for the annual financial report (AFR) until after Sept. 26.

Interagency Transaction Voucher (ITV) transactions must process successfully during the interagency reconciliation process for the AFR. An RTI (receiving) agency that sets an effective end date in the prior fiscal year on the 55 profile will prevent a transaction/paying agency from processing backdated ITV transactions in the current fiscal year. To avoid problems, the RTI agency should not set an effective end date on the 55 profile until after the completion of the interagency reconciliation process.

The Comptroller’s office recommends that agencies leave the effective end dates blank on RTIs unless there is an explicit need to include a date. For more information, please see the ITV/RTI section of USAS Frequently Asked Questions.

 

 

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