 Official Notice of Proposed Rulemaking
August 1, 2025
Dear Interested Parties:
You are receiving this email notification because you asked us to let you know about news from the State Archives Records Management Unit.
We have filed a Notice of Proposed Rulemaking, including the Statement of Need and Fiscal Impact, with the Secretary of State’s Office. This will be published in the Oregon Bulletin on August 1, 2025. We have included a summary of the proposed administrative rule adoptions and amendments at the end of this notice.
To view the full filing, use the below link after August 1st, select the August Bulletin from the list, and look for the OAR 166-150 notice from the Secretary of State.
Oregon Bulletin
Public meetings
We invite you to participate in the below virtual public hearing on the administrative rules listed at the end of this letter. This will be your opportunity to provide verbal feedback on the proposed rule changes.
Thursday, August 21, 2025, 10:00 AM PDT
https://events.gcc.teams.microsoft.com/event/c7ecf103-b1f8-4af1-b4d9-cf883d8b8c4f@aa3f6932-fa7c-47b4-a0ce-a598cad161cf
To register, please select the hearing link above. If you need to participate by phone, Teams will give you the conference line number after you register.
If you need an accommodation, including language translation, please email records.management@sos.oregon.gov at least three business days before the public hearing with your accommodation request.
How to send a public comment
If you cannot attend the public hearing virtually and still want to provide comments on the proposed rules, you may send written comments by email to records.management@sos.oregon.gov no later than Tuesday, September 30, 2025 at 12:00 AM PDT.
Questions?
If you have any questions about the below proposed changes or wish to be taken off of our mailing list, please email us at records.management@sos.oregon.gov.
Summary of Amended Administrative Rules:
166-150-0005, 166-150-0010, 166-150-0015, 166-150-0020, 166-150-0030, 166-150-0035, 166-150-0040, 166-150-0045, 166-150-0050, 166-150-0055, 166-150-0060, 166-150-0065, 166-150-0070, 166-150-0075, 166-150-0080, 166-150-0085, 166-150-0090, 166-150-0095, 166-150-0110, 166-150-0120, 166-150-0125, 166-150-0130, 166-150-0140, 166-150-0155, 166-150-0160, 166-150-0165, 166-150-0170, 166-150-0185, 166-150-0200, 166-150-0205, 166-150-0215: Updates County and Special District General Records Retention Schedule to account for current administrative, fiscal, legal, tribal cultural, and historical needs and requirements. Removes obsolete language and references. Adds new records series for current records, and updates retention periods for various public records
Summary of Adopted Administrative Rules
166-150-0001, 166-150-0166, 166-150-0167: Combines and re-organizes certain rules in the County and Special District General Records Retention Schedule to account for current administrative, fiscal, legal, tribal cultural, and historical needs and requirements.
Summary of Repealed Administrative Rules
166-150-0025, 166-150-0100, 166-150-0105, 166-150-0115, 166-150-0135, 166-150-0145, 166-150-0150, 166-150-0175, 166-150-0180, 166-150-0190, 166-150-0195, 166-150-0210: Repeals the certain rules in the County and Special District General Records Retention Schedule due to reorganization, incorporating some contents into existing rules and others into newly adopted rules.
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