Notice of Proposed Rulemaking
OAR 165-024-0005, 165-024-0010, 165-024-0015,
165-024-0020,165-024-0025,165-024-0030
Short Summary
The Elections Division provides notice of administrative rulemaking activity for OAR 165-024-0005, 165-024-0010,165-024-0015, 165-024-0020, 165-024-0025, 165-024-0030. The Division has scheduled a public hearing and is accepting comments. More information can be found below and on our website.
Public Hearing and Comments
A public hearing for these rules will be held virtually via Microsoft Teams. The hearing will take place on November 8, 2022 from 2:00 to 2:30 p.m. Visit our website for more information.
Public comments may be sent to the Elections Division until November 9, 2022 at 5:00 p.m.
OAR 165-024-0005
DEFINITIONS
FILING CAPTION: Defines terms to implement HB3021 and rules requiring translation of voters’ pamphlets.
RULE SUMMARY: HB 3021 (2021) created provisions codified in ORS Chapter 251 requiring the Secretary of State to adopt rules necessary for implementing the translation of voters’ pamphlets, including using the best available and appropriate data to determine and publish the lists of most commonly spoken languages in Oregon, coordinating with county and state election officials to produce professionally translated pamphlets in multiple languages, accepting and reviewing candidate’s and filers’ translated candidate statements and measure arguments, establishing and consulting with a Translation Advisory Council, and translating and posting pamphlets for all elections beginning with the 2022 General Election. This rule explains the definitions the Secretary of State will use to fulfill the law and related rules, OAR 165-024-0005 to OAR 165-024-0030.
CHANGES TO RULE: OAR 165-024-0005 is a proposed new permanent rule and can be found at the State Archives Division's website and the Elections Division's website.
NEED FOR RULE: In enacting HB3021 (2021) the Legislative Assembly directed the Secretary of State to adopt rules to implement translation activities. This rule is needed to define the terminology of implementation in time for the 2022 General Election.
DOCUMENTS RELIED UPON: HB3021 (2021) available online at oregonlegislature.gov or from the Secretary of State Elections Division.
OAR 165-024-0010
TRANSLATION ADVISORY COUNCIL
FILING CAPTION: Enacts HB3021 establishing a Translation Advisory Council.
RULE SUMMARY: HB 3021 (2021) created provisions codified in ORS Chapter 251 requiring the Secretary of State to adopt rules necessary to convene and consult with a Translation Advisory Council for the translation of county and state voters’ pamphlets materials for primary, general, and local elections, beginning with the 2022 General Election. This rule implements the process and requirements necessary to convene and consult with a Translation Advisory Council.
CHANGES TO RULE: OAR 165-024-0010 is a proposed new permanent rule and can be found at the State Archives Division's website and the Elections Division's website. [link to the text of the proposed changes on both websites].
NEED FOR RULE: In enacting HB3021 (2021) the Legislative Assembly directed the Secretary of State to adopt rules to convene and consult with a Translation Advisory council to validate translations of voters’ pamphlets in multiple languages prior to the 2022 General Election. This rule is needed to ensure the timely recruitment, orientation, and organization of a twenty-plus member Council.
DOCUMENTS RELIED UPON: HB3021 (2021) available online at oregonlegislature.gov or from the Secretary of State Elections Division.
OAR 165-024-0015
LANGUAGE LISTS FOR TRANSLATION OF SELECTED STATE AND COUNTY VOERS' PAMPHLET MATERIALS
FILING CAPTION: Enacts HB3021 by defining data and language lists for translations of voters’ pamphlets.
RULE SUMMARY: HB 3021 (2021) created provisions codified in ORS 251 requiring the Secretary of State to translate state and county voters’ pamphlets into the most commons state and county languages determined by census data. This rule implements the requirements necessary to determine the lists of state and counties’ most commonly spoken languages and make the lists of languages publicly available.
CHANGES TO RULE: OAR 165-024-0015 is a proposed new permanent rule and can be found at the State Archives Division's website and the Elections Division's website.
NEED FOR RULE: In enacting HB3021 (2021) the Legislative Assembly directed the Secretary of State to use the best available population data, promptly establish lists of state and county languages for the translations of pamphlets and make those lists of languages available online. This rule is needed to establish the lists of languages and related translation activities to meet voters’ pamphlet statutory deadlines.
DOCUMENTS RELIED UPON: HB3021 (2021) available online at oregonlegislature.gov or from the Secretary of State Elections Division.
OAR 165-024-0020
PROFESSIONAL TRANSLATIONS OF SELECTED STATE AND COUNTY VOTERS' PAMPHLET MATERIALS
FILING CAPTION: Implements HB3021 requiring the professional translation of voters’ pamphlets.
RULE SUMMARY: HB 3021 (2021) created provisions codified in ORS Chapter 251 requiring the Secretary of State to adopt rules necessary for implementing the professional translation of county and state voters’ pamphlet materials for all primary, general, and special elections beginning with the 2022 General Election. This rule implements a clear process the Secretary of State will use to perform high quality translations.
CHANGES TO RULE: OAR 165-024-0020 is a proposed new permanent rule and can be found at the State Archives Division's website and the Elections Division's website.
NEED FOR RULE: This rule is needed to ensure the Secretary of State selects translators who possess a level of qualification and relevant experience appropriate to translating state and county voters’ pamphlet materials into multiple languages.
DOCUMENTS RELIED UPON: HB3021 (2021) available online at oregonlegislature.gov or from the Secretary of State Elections Division.
OAR 165-024-0025
TRANSLATION OF SELECTED COUNTY VOTERS' PAMPHLET MATERIALS
FILING CAPTION: Enacts HB3021 requiring translation of portions of county voters’ pamphlets.
RULE SUMMARY: HB 3021 (2021) created provisions codified in ORS 251 requiring the Secretary of State to translate county voters’ pamphlets into the most commonly spoken state and county languages beginning with the 2022 General Election. This rule explains the portions of the county voters’ pamphlet for translation and related responsibilities of the county election officials.
CHANGES TO RULE: OAR 165-024-0025 is a proposed new permanent rule and can be found at the State Archives Division's website and the Elections Division's website.
NEED FOR RULE: This rule is needed to ensure the timely implementation of HB3021 requiring the professional translation of portions of county voters’ pamphlets into multiple languages and the timely notification of the public of their availability for each general, primary, and special election. This rule explains the portions of the county voters’ pamphlet for translation and related responsibilities of county election officials.
DOCUMENTS RELIED UPON: HB3021 (2021) available online at oregonlegislature.gov or from the Secretary of State Elections Division.
OAR 165-24-0030
TRANSLATION OF SELECTED STATE VOTERS' PAMPHLET MATERIALS
FILING CAPTION: Enacts HB3021 requiring professional translation of portions of state voters’ pamphlets.
RULE SUMMARY: HB 3021 (2021) created provisions codified in ORS 251 requiring the Secretary of State to translate state voters’ pamphlets into the most commonly spoken state and county languages. This rule explains the portions of the state voters’ pamphlet for translation, the option for federal and statewide candidates to submit their own translated statements, the option for filers of arguments to submit their own translated arguments, and related responsibilities of the Secretary of State.
CHANGES TO RULE: OAR 165-024-0030 is a proposed new permanent rule and can be found at the State Archives Division's website and the Elections Division's website.
NEED FOR RULE: This rule is needed to ensure the implementation of HB3021. This rule explains the portions of the state voters’ pamphlet for translation, the option for federal and statewide candidates to submit their own translated statements, the option for filers of arguments to submit their own translated arguments, and related responsibilities of the Secretary of State to notify users of the availability of translated pamphlets.
DOCUMENTS RELIED UPON: HB3021 (2021) available online at oregonlegislature.gov or from the Secretary of State Elections Division.
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