- Small, Rural School Achievement (SRSA) grant application due June 13
- CIP Budget Narrative Assurances and Prayer Certificate due June 30
- Annual EGMS Shutdown July 21 – August 1
- 2025-2026 CIP Budget Narrative opens early August
In This Message
- Federal Funding Update
- Annual EGMS Shutdown
- 2025-26 CIP Budget Narrative Assurances Due June 30, 2025
- Reconcile CIP Budget Narratives
- Division 22 Professional Learning Series
- Federal Programs Training Resources
- June is Pride Month!
- No FST Newsletter in July
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ODE has posted preliminary district allocations for Title I-A, Title I-D, and Title IV-A on our allocations page. Please note that these allocations are not final and should be used to cautiously guide planning for the upcoming school year.
The Department of Education issued the following statement about allocations for the remaining ESEA programs:
“The U.S. Department of Education (ED) recognizes that SEAs are waiting for preliminary FY 2025 allocations for other ESEA formula grants. We will provide this information once it becomes available."
ODE hopes to receive final allocations from the U.S. Department of Education (ED) in late July or early August for all programs. For all other updates on federal activity, please visit our update on federal actions webpage which we maintain to clearly communicate any impact federal changes have on Oregon. Please contact ode.communications@ode.oregon.gov with any questions.
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On May 21st, ODE emailed notification to districts that EGMS will be shut down to external users July 21 – August 1, 2025. No claims may be submitted during this time. This shutdown is necessary to close our fiscal year and roll continuing funding into the next biennium.
- For claims to be counted in the current ODE fiscal year on the annual Schedule of Expenditures of Federal Awards (SEFA), they need to be submitted by the following deadlines:
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Districts using cash-basis accounting: Sunday, June 15, 2025 (to ensure receipt of payment in time before the end of the fiscal year for reporting purposes)
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Districts using accrual-basis accounting: Sunday, July 20, 2025
- Grantees may claim again after EGMS reopens, but these claims will be applied to the next fiscal year’s reporting due to Department of Administrative Services (DAS) fiscal year close-out deadlines
- Please use separate claims for expenses incurred by 6/30 versus expenses incurred after that date
You can see the full text of the message sent by ODE’s EGMS team here.
Please don’t hesitate to contact us at ode.egms@ode.oregon.gov if you have questions. Thank you all for the great work you do!
The first step in completing the CIP Budget Narrative application for school year 2025 is to submit the signed ESEA Statement of Assurances and ESEA School Prayer Certificate of Compliance.
In order for your district to be able to spend federal ESEA Title funding, the following assurance forms must be signed by a Local Educational Agency’s Superintendent or Designee and submitted via the CIP Budget Narrative Assurances Smartsheet Form before June 30, 2025:
Please reach out to Kyle Walker, the Federal Programs Analyst, with questions that you may have regarding the ESEA Assurances Process.
REMINDER: Reconcile CIP Budget Narratives
Reconciliation refers to the process of ensuring that actual spending aligns with the approved CIP Budget Narrative. Reconciliation is required at least annually but recommended quarterly. This process is important because it allows a district/consortium to:
- demonstrate that the award has been used as intended,
- identify transaction errors,
- ensure that award expenditures are complete, and
- plan for remaining funds as carryover.
CIP Budget Narratives should be revised and resubmitted any time a new activity is added, or if the change to an approved activity exceeds 10% in cost.
If you have any questions about this process, please reach out to your regional for support.
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Jen Engberg: Clackamas, Columbia Gorge, Multnomah and Northwest Regional
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Sarah Martin: Douglas, Lake, Malheur, South Coast and Southern Oregon
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Lisa Plumb: Lane, Linn Benton Lincoln and Willamette
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Amy Tidwell: Grant, Harney, High Desert, InterMountain, Jefferson, North Central and Region 18
The next session in the Division 22 PL series will be held from 9 - 10:30 am (PT) on Tuesday, June 24, 2025. Participants must register in advance to receive the meeting link and be able to add the session to your calendar. All registrants will have access to the meeting materials and session recordings. Join us to explore the following topics:
- Division 22 Legislative Update & Hot Topics from ODE Staff
- Substance Use Prevention and Intervention Plans.
- Learn from districts who have worked with WestEd over the past year to create model plans.
- Explore resources to support creation or revision of your district’s plan
Questions? Contact Susan Payne, ODE’s Education Standards and Systems Specialist at Susan.Payne@ode.oregon.gov or (503) 580-6814.
Thanks to all who participated in our Title I-A “101” and Title II Tuesday sessions over the last year. The goal in providing these sessions was to provide just-in-time learning and foster communication and collaboration among federal program directors across Oregon.
The Formula Grants team has posted the slide decks from these sessions on the new Federal Programs Training web page for on-demand viewing. This includes the slide deck and recording for the final Title II-A Tuesday session where participants reflected on the past year and discussed planning for the year ahead.
Keep an eye out for more resources which will be added after the summer break!
June marks Pride Month—a time to honor the rich diversity, resilience, and contributions of LGBTQ2SIA+ communities throughout Oregon. At the Oregon Department of Education, our commitment to fostering an environment where every individual feels seen, valued, and respected remains unwavering. Upholding dignity and promoting a sense of belonging are fundamental to our mission and the success of our educational communities.
Pride Month offers an opportunity for reflection, learning, and celebration. Across the state, numerous events invite us to engage, support, and learn from one another. We encourage you to participate in these local gatherings to deepen your understanding and appreciation of our diverse communities.
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The FST Newsletter will be on vacation during the month of July, but below are just a few of the things we intend to communicate in our August edition:
- Posting of Final Allocations
- CIP Budget Narrative/Spending Updates
- FST trainings and resources for SY 2025-26
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Federal System Team's "Framework of Support"
Our goal is to provide differentiated support and strengthen the partnership between districts and ODE federal program staff. Check out the resources and support below and reach out to let us know how we can support you!
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