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We hope that you and your school community are enjoying the winter holiday season with well-deserved rest, relaxation and renewal. Everyone at ODE wishes you the best and looks forward to reconnecting in 2025. In this month’s message, you’ll find information about:
- Integrated Program Reporting and Application Dashboard Change
- Early Lit Grant Amendments and HSS Grant Amendments are ready!
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Integrated Programs Year 2, Q2 (Y2Q2) and Early Literacy Y2Q2 reporting are open
Integrated Program Reporting and Application Dashboard Change
To effectively support the 2025-27 application process, as well as continue to maintain all quarterly and annual reporting, plan changes, and contact information updates, ODE transitioned its Integrated Programs Reporting and Application Dashboard (the “RAD”) to Smartsheet WorkApps on December 30. Smartsheet WorkApps operates essentially the same as the prior RAD; however, grantees will see that instead of a single dashboard (with a lot of scrolling!) for all information, the WorkApp has separate dashboards that contain content by subject. For example, the content in the “Basic Information” section has its own dashboard, while the quarterly reporting has a separate dashboard. This looks similar to an outline in a document or a menu bar on a webpage–you select a tab to navigate between content areas. We believe that this makes the content easier to navigate and the grantees who graciously piloted it for us said "The tabs at the left are a game-changer!".
The rollout of this new layout has a few things to keep in mind:
- Quarter 2 reporting for 2024-25 uses the WorkApp.
- A new technical guidance document and a short walkthrough video are available for learning about the new system.
- Members of the Smartsheet team are attending the Office Hours for Quarter 2 reporting in January in case any technical concerns arise.
- There will be no changes to who from your organization has access.
- It is still not required to purchase a Smartsheet license to access the content and complete your reporting.
If you have any questions, please don’t hesitate to reach out at ode.eii@ode.oregon.gov.
Early Literacy Grant Amendments and HSS Grant Amendments are ready!
Grant Amendments have been sent to eligible grantees for Early Literacy Year 2 funds and HSS Year 2 Supplemental funds reflecting the increased limitation released in November. Please return your signed Amendment as soon as you are able and ODE will release your funds in EGMS. Please note, you do NOT need to present these grant amendments to your Board.
Integrated Programs Year 2, Q2 (Y2Q2) and Early Literacy Y2Q2 reporting are open
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Integrated Programs Y2Q2 is open! This report is due January 31, 2025 and involves two links that are now updated on your WorkApp under the purple section “Integrated Program (SIA,HSS,EIIS,Perkins,CSI/TSI) Reporting”. You are required to report expenditures between 7/1/24 - 12/31/24, update your progress marker status, and respond to Journaling questions. You will also be asked to submit Board Minutes showing the presentation of your Annual Financial Audit. Additional guidance can be found here.
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Early Literacy Y2Q2 reporting is open! This report is due January 31, 2025 and involves one link that is now updated on your WorkApp under the pink section “Early Literacy Success School District Grant Reporting”. You are required to report expenditures between 7/1/24 - 12/31/24, and balance your Year 1 carryover that has now been added to your Year 2 budget (if applicable). Additional guidance can be found here.
Key Dates
Claiming and Reporting Due Dates
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January 31, 2025: Integrated Programs Y2Q2 Reporting deadline
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January 31, 2025: Early Literacy Y2Q2 Reporting deadline
Office Hours
Reporting and Smartsheet Assistance Office Hours
Join District Grant Managers and the Smartsheet Team for joint Office hours if you need any assistance on your Integrated Programs or Early Literacy reports, or if you need help with the new WorkApp.
EIIS Monthly Office Hours
Join the EIIS monthly office hours with staff to discuss your questions about your student success system, share ideas and review resources.
January EIIS Office Hours: January 16, 3:30-4:15pm - Register here!
Training Opportunities
The following dates are of interest to CTE Regional Coordinators, Direct Recipient Coordinators, and others who may find the content helpful or essential.
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January 9, 2025: CTE Regional Coordinator Collaboration - 9:00am-noon (virtual)
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February 6, 2025:
- CTE Regional Coordinators - 8:00am-2:00pm at Linn-Benton CC
- All Coordinator State Updates - 9:00-10:00am (virtual)
- Role-alike Meetings (combination of in-person and virtual)
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April 16, 2025: All Coordinators (tentative) 9:00am-noon at Clatsop CC (not a pre-conference session)
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April 16, 2025: RC Collaboration 1:00-4:00pm at Clatsop CC
- Choice of attending this or pre-conference
Note: For Coordinators who require more information or virtual meeting links, please contact Malinda Shell.
Reminder: The Required Monthly Submission and Reporting Calendar lists all required school district submissions for the 2023-24 school year.
Program Specific Updates
Career and Technical Education - Perkins V
February is CTE Month
The CTE Youth Advisory Council, sponsored by the Oregon Department of Education (ODE) and the Higher Education Coordinating Commission (HECC), is continuing the #ThisIsCTE social media campaign as we approach February 2025 (CTE Month!) The emphasis is on gathering videos, photos and other content to help increase awareness of Career and Technical Education (CTE) and highlight the exciting things students are doing across the state. Consider submitting your photos, videos, and other content to #ThisIsCTE! - Submission Form
Early Indicator and Intervention Systems
Planning professional learning for the winter and spring? - EIIS Learning Series Opportunities
Register you and your team for an interactive Learning Series that will support your team's implementation of a student-centered, strengths-based student success system!
EIIS: Foundations for Student Success and EIIS at Middle and High School cohorts are open for winter 2025 and spring 2025 registration. Please view the Learning Series flyer for more information about the learning series, schedule and registration.
Early Literacy Success School District Grants
Early Literacy Instructional Material Dashboard is live!
The Early Literacy Instructional Materials Dashboard is available to the public, which includes an easy-to-access online inventory of Pre-K - 5 literacy curricula, assessments, tools, and digital resources used by districts or eligible charter schools who receive Early Literacy Success School District grant funds.
The dashboard uses data submitted by districts and charter schools through grant applications and annual reporting. Reach out to your DGM if any corrections or updates are needed.
Reminder: The website lists all professional development opportunities provided by ODE. Also the calendar is now available to track EII specific TA, PL, and other coaching opportunities.
Highlighted Resources for the Month
Schools implement CTE programs for a variety of reasons. Many have found that a wonderful thing happens when learners engage in meaningful, relevant programming tied to future careers...learners stay, thrive, and complete. This brief commentary from March 2024 reflects that reality.
CTE Programs and their Effect on Graduation Rates (La Pine High School)
Contact Us
All previous Aligned Messages can be found on the Integrated Monthly Communication page.
If you have any questions, please contact OEII at ode.eii@ode.oregon.gov.
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