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As it begins to feel more like fall, we hope students and staff in your communities are settling into another great school year! In this month’s message, you’ll find information about:
- Intent To Apply Opening October 14th!
- EIIS Community of Practice
- Attendance Community of Practice
- Quarter 1 Reporting Opening
Intent To Apply Opening October 14th!
The Intent to Apply for the 25-27 Integrated Programs Application will be open from October 14 - December 2, 2024. To be clear, this is not the actual Integrated Application. Rather, this is the first step in submitting your 2025-27 Integrated Application so that ODE can include the correct questions in your March 2025 application for the following programs - HSS, SIA, Early Literacy, CIP, CTE (Perkins), EDM, and EIIS. Each entity, including districts, charter schools, and YCEP/JDEP sites, will need to complete an Intent to Apply. All of the application types are listed in the Integrated Guidance Update, page 4 and additional charter information can be found in Appendix C: Partnering with Charter Schools. There will be a Special Message coming out October 14th to remind you that the Intent to Apply is open and provide the link to the form.
SIA, HSS, and EIIS Grant Amendments Ready to Sign for Year 2 funds: Grant Amendments are ready to be signed and returned on the RAD (Integrated Programs Reporting and Application Dashboard) for Year 2 allocations! Please return your signed Amendment as soon as you are able and pass along to any charters that you sponsor within your district. Please note, you do NOT need to present your grant amendments to your Board.
Early Literacy Grant Amendments: The team is continuing to work on Early Literacy Grant Amendments and they should be released in the coming weeks. Please watch your email for notifications from Smartsheet asking you to sign your Grant Amendment! Please note, you do NOT need to present your grant amendments to your Board.
EIIS Community of Practice
The Early Indicator & Intervention Systems Community of Practice supports teams in their continuous improvement cycle through planning and implementing action plans based on team and system needs. The Community of Practice includes once/month 90-minute virtual meetings over the course of a school year. Facilitators will coach teams through the planning and implementation of their action plans and introduce key concepts, goals and outcomes, and tools and resources. This session will run from October 2024 to May 2025 with 8 virtual collaborative learning sessions. Register your team now and check out this informational flier!
Attendance Community of Practice - New for the 2024-2025 School Year!
The Every Day Matters team is hosting an Attendance Community of Practice, providing support and resources to educators to address attendance barriers and the root causes of chronic absenteeism. There is still time to register for this year-long collaboration and share with colleagues.
Integrated Programs Year 2, Q1 reporting will open October 1st!
The reporting window for the Integrated Programs Y2Q1 Report for the 2024-25 school year opens Tuesday, October 1 and is due October 31, 2024. This report involves two links that are now updated on your RAD under the purple section “Integrated Program (SIA, HSS, EIIS, Perkins, CSI/TSI) Reporting” with the subsection of “2023-25 Reporting Links: Current Reporting Window”. You are required to make updates to your 2024-25 budget, update your progress marker status, and respond to Journaling questions. Additional guidance can be found here.
Early Literacy Year 2, Q1 reporting will open October 1st!
The reporting window for the Early Literacy Success School District Grant Y2Q1 Report for the 2024-25 school year opens Tuesday, October 1 and is due October 31, 2024. This report involves one link that is now updated on your RAD under the pink section “Early Literacy Success School District Grant Reporting” with the subsection of “23-25 ELSSDG Reporting Links”. You are required to make updates to your 2024-25 budget so that it balances to your final Year 2 allocation. Please note, ODE will not be able to calculate your Year 1 Carryover funds to add to your Year 2 budget until after your Annual Report has been submitted and reviewed. We will balance these funds During Y2Q2 Expenditure Reporting due January 31, 2025. Additional guidance can be found here.
Integrated Programs Annual Reporting is open!
The reporting window for the Integrated Programs Quarter 4/Annual Report for the 2023-24 school year is now open and is due November 30, 2024. This report involves three links that are now updated on your RAD under the purple section “Integrated Program (SIA, HSS, EIIS, Perkins, CSI/TSI) Reporting” with the subsection of “2023-25 Reporting Links: Current Reporting Window”. You are required to report on expenditures that occurred between April 1, 2024 - September 30, 2024; update your progress marker status; and respond to Narrative questions. Your Narrative responses must be posted online and presented to your Board. Draft Board Minutes must be submitted to ODE before your Annual Report will be marked complete.
Early Literacy Annual Report is open!
The reporting window for the Early Literacy Q4/Annual Report for the 2023-24 school year is now open and is due November 30, 2024. You are required to report on expenditures that occurred between October 1, 2023 - June 30, 2024; update your Early Literacy Inventory and Fidelity of Implementation questions; provide student outcomes for High Dosage Tutoring and Extended Learning; and provide evidence that teachers are participating in Professional Development and Coaching. These links are now updated on your RAD under the purple section “Early Literacy Success School District Grant Reporting” with the subsection of “2023-25 ELSSDG Reporting Links”. There is not a Board Presentation requirement for the Early Literacy Q4/Annual Report for the 23-25 biennium.
Key Dates
Reporting Due Dates
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September 30, 2024: CSI/TSI Progress Updates due (see Program Specific
Updates below for more details)
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September 30, 2024: CSI/TSI School-level Plans due (see Program Specific Updates below for more details)
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October 31, 2024: Integrated Programs Year 2, Quarter 1 Reporting due
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October 31, 2024: Early Literacy Year 2, Quarter 1 Reporting due
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November 30, 2024: Integrated Programs Annual Reporting due
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November 30, 2024: Early Literacy Annual Reporting due
Office Hours
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October 11, 2024 8:00AM - 8:55AM & October 28, 2024 3:00PM - 3:55PM:
October Reporting Office Hours: Please join us for Office Hours in October if you have any questions about your upcoming Annual Report, Quarter 1 Report, or any other grant requirements. This office hour will support all programs under the Integrated Guidance and the Early Literacy program and will have a variety of experts for you to connect with!
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October 23, 2024: Join EIIS monthly office hours with staff to discuss your questions about your student success system, share ideas and review resources.
Training Opportunities
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2024-25 CTE Program Yearly Update Trainings and Resources
- The CTE Yearly Update opens on Thursday, August 29th. All Lead Teachers and Local Admin listed on an approved program’s teacher grid will receive a system generated email Thursday morning. The message informs recipients that the collection has opened and how to access the CTE Information System. The ODE CTE Data Team will host a series of weekly virtual training sessions. The seven training sessions each will provide the same information with time for questions at the end. Please select a date below to register for one of the training sessions. Questions? Contact Carly Sichley.
Reminder: The Required Monthly Submission and Reporting Calendar lists all required school district submissions for the 2023-24 school year.
Program Specific Updates
Every Day Matters
In Case you Missed it: Social media toolkit. Students, families, educators, and community partners can use their social influence to elevate attendance awareness.
Federal School Improvement (Formerly ESSA Partnerships)
To better understand the ongoing improvement efforts at schools identified for Federal School Improvement, we have two important activities currently nearing their due dates:
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School-Level Plan Submission: The deadline for submission is September 30, 2024.
- Guidance, templates, and submission details are available on the district RAD. Please be aware that districts receiving Federal School Improvement (FSI) funds will only gain access to these funds once all required School-Level Plan(s) have been approved by the ODE.
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Annual Progress Update for CSI/TSI Schools: The deadline for submission is September 30, 2024.
- This update provides valuable insights into the improvement efforts undertaken during the 2023-24 school year for schools currently identified as CSI or TSI (identified or re-identified prior to October 2023). Schools first identified in fall 2023 are not required to complete this Progress Update.
Reminder: The 24-25 ODE Professional Learning Opportunities website lists all professional development opportunities provided by ODE. Also the EII Technical Assistance, Professional Learning and Coaching calendar is now available to track EII specific TA, PL, and other coaching opportunities.
FAQs
When will data be made available to grantees for comparing Longitudinal Performance Growth Targets (LPGTs) to actuals with 2023-24 data?
Grantees are expected to receive updated Smartsheet links (accessed through the RAD) that contain suppressed 2023-24 data for Regular Attenders, 9th Grade On Track, and 3rd Grade ELA Proficiency in mid-November. 2023-24 Four Year Cohort Graduation and Five Year Cohort Completion rates are planned to be added to grantee Smartsheets in February 2025.
I would like to access my district’s most recent data to guide my community engagement discussions. Where can I find this information?
All school districts in Oregon have access to their most recent data within the Achievement Data Insight (ADI) application on the ODE District website (https://odedistrict.oregon.gov/Pages/default.aspx). Please reach out to your District Security Administrator (lookup: https://district.ode.state.or.us/CentralLogin/DSASearch) to gain access to ADI. Note that the data sharing agreement between ODHS and ODE does not allow for ODE to share unsuppressed or student-level Students Experiencing Poverty data to district staff.
Highlighted Resources for the Month
The Teaching with Purpose Annual Conference
The Teaching with Purpose Annual Conference will take place virtually on Friday, October 11th. Learn more about this great opportunity and register at this link!
FREE CUSTOMIZABLE and In Person Coaching Supports Available
(in the 24-25 SY)
Meet with Shawna Moran shawna.moran@ode.oregon.gov or reach out to ODE.EII@ode.oregon.gov to discuss what customizable onsite coaching could look like in your context. Coaching services are available as follows:
- Literacy
- Fiscal Stewardship
- Equitable Mindsets, Systems and Practices (in person coaching)
- Community Engagement Systems and Practices (District Systems Level)
- And, the following areas will become available in the months ahead:
- Student Engagement for Improved Attendance
- Equity Centered Data Practices and Systems
- Student Success Systems
- Leadership for Continuous Improvement
- Mental Health and Well-Being
- Family Engagement at the School and Classroom Level
- If you’re interested in receiving or organizing customized coaching services in your district, school or region, please reach out to ODE.EII@ode.oregon.gov and we’ll schedule a time to visit and plan the best approach for you!
NEW! The Engaging Equity Series
The Engaging Equity Series (online learning with virtual facilitation available through WestEd at no cost) is now complete and all 4 Clusters are available. This professional learning series is open, universal, invitational and available at no cost. The series equips educators to create positive connections and strengthen community and learning conditions to improve student outcomes. This professional learning series is for adults, with the aim to improve educational conditions for each and every student given the changing demographics in Oregon.
The Engaging Equity professional learning series is made up of 4 clusters with a total of 18 individual modules. For more details, view the full scope and sequence for the professional learning series. Each module should take 60–90 minutes for the learner to complete. All four clusters of modules are available at this time:
Cluster 1 – Racial Equity Foundations
Cluster 2 – Culturally Responsive and Sustaining Practice
Cluster 3 – Applying Equity Skills to Educate Diverse Populations
Cluster 4 – Building Equitable Education Systems
Frequently Asked Questions: These FAQs could be used by district and school leaders as they are sharing more information about this opportunity with their staff and communities. For more information or to request facilitation support you may contact ODE.EII@ode.oregon.gov or complete this survey and someone from WestEd will be in touch with you personally.
Dashboard Access for Perkins and Secondary Career Pathways!
Please use these links to access the dashboards: 2023-2025 Oregon CTE Perkins Dashboard and 2023-2025 Secondary Career Pathways Dashboard.
Level Up Your LMI Skills
Don't miss our Labor Market Information (LMI) training session with the Oregon Employment Department on October 2 from 9-10 am. Learn about the updated 2024 CTE labor market resources and get your questions answered.
Join ZoomGov Meeting
https://www.zoomgov.com/j/1602893235?pwd=uotOKmX13v5WbU7oXscrAe2hkglGRm.1
Meeting ID: 160 289 3235 Passcode: 745431
Contact Us
All previous Aligned Messages can be found on the Integrated Monthly Communication page.
If you have any questions, please contact OEII at ode.eii@ode.oregon.gov.
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