- Important Dates and Deadlines
- Memos
- Reminder: Comments on Interim Final Rule Deadline
- Wanted: Non-Congregate Operations Feedback
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Claim Reminder: Non-Congregate Meals and Documentation - Updated article
- Great Oregon Road Trip: Ontario SD
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Reminder: Sanitation Inspection Reimbursements - Repeat article
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Turnip the Beet 2024 - Repeat article
- Check out the latest Farm to School Podcast
- Contact Us
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August 27, 2024: Interim Final Rule Commenting Deadline
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August 29, 2024: June 2024 Claim Due
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August 31, 2024: Sanitation Inspection Reimbursement Requests Due (See article below for details)
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September 6, 2024: Turnip the Beet nominations due to ODE CNP (See article below for details)
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September 29, 2024: July 2024 Claim Due
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October 30, 2024: August 2024 Claim Due
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Check out the SFSP Memo Page for a list of all memos and announcements.
No new memos since the last newsletter.
Comments on the Interim Final Rule (IFR) on Summer EBT and SFSP Non-Congregate Summer Meals are due August 27, 2024.
This is your chance to give your thoughts directly to USDA on items in this IFR. USDA does take the time to read all the comments and this a great opportunity to get your organization’s thoughts out in front of them. Items in the IFR includes:
- The requirement for sites to either be congregate or non-congregate for the same meal service
- Only allowing parents or guardians to pick up meals when children are not present
- Only allowing self-preparation sponsors (e.g. those without Food Service Management Contracts) to offer bulk meals
Comments on this IFR are being taken on regulations.gov. Again, comments are due August 27, 2024.
ODE CNP wants to hear from sponsors on Summer 2024 non-congregate operations. Feedback is being gathered through two different channels. Sponsors can select which channel is best for them. These options are:
Sponsors of non-congregate meal sites are asked to either complete the survey or schedule a meeting by September 6, 2024. If you have any questions, please contact Cathy Brock at cathy.brock@ode.oregon.gov.
For all sponsors serving non-congregate meals.
Updated article with information on supporting documentation for heat and air quality waivers.
When submitting SFSP claims, sponsors who are serving non-congregate meals must complete the non-congregate meal section on each SFSP Site Claim. This is in addition to the claim detail section that must be completed for all meals. Non-congregate meals must also be documented in the following boxes/lines on the Site Claim:
- 7C: Include the number of operating days the non-congregate meals were served during the claim month.
- 10: List the specific dates of non-congregate feeding.
- 11 (A-E): List the number of total eligible non-congregate meals by meal type. Only the meal types approved on the Site Information Sheet will be available.
For step-by-step instructions on submitting CNPweb claims, check out the document Submitting SFSP Reimbursement Claims with CNPweb on the CNPweb page.
Supporting Documentation:
In addition to submitting non-congregate meal counts separately in the SFSP claims, sponsors who were approved to serve non-congregate meals through a heat or air quality waiver must also remember to save all supporting documentation showing that non-congregate service was only utilized during applicable days.
- Sponsors approved for a heat waiver must:
- Print or save an electronic file of one of the following: National Weather Service Excessive Heat Advisory, Excessive Heat Warning, and/or Excessive Heat Watch for your region.
- Indicate on your Meal Count Sheets that all meals were served as non-congregate meals.
- Sponsors approved for an air quality waiver must:
- Print or save an electronic file of the AQI Purple Flag or Higher from https://www.airnow.gov
- Indicate on your Meal Count Sheets that all meals were served as non-congregate meals.
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Much of Oregon has been impacted by wildfires this summer and Ontario was no exception.
Ontario SD was approved to operate multi-day non-congregate meal pick up in July. Demand for these meals from the community has kept staff on their toes, with service of over 700 meal boxes in one day!
“With the smoke from the fires and the extreme heat, we are really fighting an uphill battle,” said Pam Suyematsu, Director of Nutrition Services for Ontario SD. Staff has heard nothing but good things and appreciation for everything, especially the milk, from participants.
Keep up the important and vital work, Ontario SD!
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Repeat article.
ODE CNP has a limited amount of funding to reimburse Oregon SFSP sponsors for sanitation inspections completed during summer meal operations.
To be reimbursed, each inspection must show the sponsor was in compliance or that items out of compliance have been corrected. All payments will be made on a first come-first serve basis.
To submit a request for inspection funds reimbursement, submit the following documents to ode.communitynutrition@ode.oregon.gov by August 31, 2024:
- A copy of the original itemized and legible invoice
- A completed Sanitation Inspection Report for each site inspected - the inspector must write In Compliance or Complied or checked the Complied box and the date of inspection must be during summer meal operations as approved in CNPweb
- A copy of the Sanitation Inspection Reimbursement Form - this is available for download from the Packet Tab of CNPweb
If you have questions regarding the sanitation inspection reimbursements, reach out to ode.communitynutrition@ode.oregon.gov.
Repeat article.
USDA Food and Nutrition Services (FNS) is once again offering The Turnip the Beet Award. Check out the updated flyer with additional links to resources.
This award recognizes outstanding summer meal program sponsors who strive to offer high quality meals to children that are appetizing, appealing, and nutritious during the summer months.
As you are planning your summer menus- if you’re offering locally produced items, utilizing Food Hero and/or ICN Team Nutrition recipes, and/or have diverse menus, consider applying for this award.
Turnip the Beet Awardees are recognized with other sponsors across the nation with a gold, silver, or bronze beets. Make your mark on the Capacity Builder map and earn bragging rights by applying for this award and submitting the application to ode.communitynutrition@ode.oregon.gov by September 6, 2024.
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Often school garden programs and school cafeterias operate very independent and separately from each other. Join us for a wonderful example of a program that works in harmony: West Linn-Wilsonville School District.
The most recent guests of the Farm to School Podcast episode include School Garden Coordinator Helena Killstrom and Nutrition Services Manager Lindsey Flores.
Click here to access this podcast!
This podcast is also available in approximately 40 platforms. Simply search for “Farm to School Podcast”
Show notes and much more will be available on our hosting site in about a week: Farm to School Podcast Page.
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 Meghan Tschida, Community Team Manager
Deanna (DeDe) Poynor, Child Nutrition Specialist, Team Lead
Robin Ashton, Child Nutrition Specialist
Cathy Brock, Child Nutrition Specialist, Summer Food Service Program Outreach Coordinator
Sarah English, Child Nutrition Specialist
Eliza Kondo, Child Nutrition Specialist
Darcy Miller, Child Nutrition Specialist
Kaitlin Skreen, Child Nutrition Specialist
Shannon Smith, Child Nutrition Specialist
Shirley Wu, Child Nutrition Specialist, Technical Assistance Coordinator
Teresa Murray, Fiscal & Audit Analyst
Emma Ahern, Program Analyst 1
Ashlie Eakins, Program Analyst 1
Community Nutrition Emailbox
Visit us on the web ODE SFSP
Subscribe to this newsletter: SFSP Newsletter Subscription
Civil Rights
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 Complaint form or letter must be submitted to USDA by:
- mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
- fax:
(833) 256-1665 or (202) 690-7442; or
- email:
program.intake@usda.gov
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