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To: Superintendents, Charter School Leaders, Business Managers, K-12 Public Information Officers
From: Angelica Cruz, Director of Literacy & Brittany Deckard, Director of Grants Management and Monitoring
Date: June 13, 2024
Re: Reminder: Early Literacy Grant Reporting Requirements
Dear Early Literacy Success School District Grant Recipients,
As we close out this school year, we want to ensure recipients of the Early Literacy Success School District grants are kept informed on the upcoming annual reporting requirements. To support planning for reporting in the first year of the grant, we are sending this reminder about specific literacy components that grantees are required, per legislation, to report on.
HB 3198 requires grant recipients to submit information about Early Literacy Success School District Grant expenditures and early literacy programming (from all funding sources) in their annual report. We recognize this is a significant lift and our goal in sending this message is to set you up for success when you return from summer break so that you are able to plan for this legislatively required report. More detailed information about reporting was originally shared last October in the Early Literacy Application Guidance. The annual report deadline for 2024 is November 30, 2024, in alignment with the Integrated Annual Report, and will be accessed through the Reporting and Application Dashboard (RAD). Grantees will report data for the allowable use activities noted below that occurred between October 1, 2023 and June 30, 2024.
Key areas required for your annual report include:
Professional Development and Coaching:
- Number of licensed elementary teachers in the district or charter school
- Number of administrators of elementary grades that received professional development or coaching
- Number of elementary school teachers that received professional development or coaching
High-dosage Tutoring:
- Number and percentage of Pre-K through 5th grade students participating in High-Dosage Tutoring
- Outcomes, based on local assessments, of Pre-K through 5th grade students who participated in High-Dosage Tutoring, disaggregated by student group and grade level
Extended Learning:
- Number and percentage of Pre-K through 5th grade students who participated in Early Literacy Extended Learning programs, at the school and district level
- Outcomes, based on local assessments, of Pre-K through 5th grade students who participated in Extended Learning programs, disaggregated by student group and by grade level
Literacy Inventory & Fidelity:
- Any updates to the literacy inventory submitted with the application
- Evidence that all materials listed in the inventory are used with fidelity to research-aligned literacy strategies
- Evidence that teachers and administrators are provided with professional development plans for using and implementing, with fidelity to research-aligned literacy strategies, all materials listed in the inventory
Next Steps
- More detailed information and guidance on how to report Early Literacy programming will be shared this summer and early fall.
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