Mark Your Calendar!
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Office Hours for Titles I-A, II-A, IV-A and V-B (10:00 -11:00 am - Zoom link)
- November 21st – Comparability
- December 5th – A Closer Look at Title IV-A
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Principal and Teacher Evaluation Collection – Opened September 21st; closes November 17th
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ESEA Title ID: October Caseload 23-24 data collection: Opened October 26th, closes December 1st
- Title I-A Comparability Report – Due December 1st
CIP Budget Narrative Reminders
The CIP Budget Narrative is where districts describe how they intend to use ESSA grant funds in service of school and district plans for continuous improvement. The 2023-24 CIP Budget Narratives for Titles I-A, I-D, II-A, IV-A and IV-B (REAP/RLIS) opened on August 9th and were due November 1st.
The Federal Systems Team recognizes the multiple demands districts are currently experiencing and is committed to working in partnership to ensure that they receive all funds for which they are eligible.
If your district has not yet submitted a particular narrative, please reach out to your regional specialist with questions or for support. Our team asks that any remaining Budget Narratives be submitted no later than December 19th to allow program specialists to review submissions in a timely manner prior to the holiday break.
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Jen Engberg: Clackamas, Columbia Gorge, Multnomah and Northwest Regional
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Sarah Martin: Douglas, Lake, Malheur, South Coast and Southern Oregon
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Lisa Plumb: Lane, Linn Benton Lincoln and Willamette
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Amy Tidwell: Grant, Harney, High Desert, InterMountain, Jefferson, North Central and Region 18
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ESSA Quick Reference Brief Spotlight:
Carrying Over Federal Funds
Federal formula funds are made available on July 1 of the fiscal year and remain available for obligation by districts for a period of 27 months. “Carryover” is the term often used to refer to those funds that have not been spent as originally obligated by the district. In ESSA Quick Reference Brief: Carrying over Federal Funds learn more about the timeline of federal funds, considerations for carrying over funds and the approved carryover percentages by program.
Check out other ESSA Quick Reference Briefs here!
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The National ESEA (NAESPA) Conference is coming to Oregon in February 2024
The NAESPA conference will be February 7-10th at the Oregon Convention Center in Portland, OR. The conference is for federal programs practitioners employed by both public and private schools who support federal educational funds including ESEA Title programs, IDEA and more.
This year’s conference theme is “Create the Possibilities” and includes over 100 sessions and four keynote presentations covering topics such as current research and data to guide instruction for student success; professional learning to increase effectiveness; providing all children opportunities to receive fair, equitable and high quality education; and exemplars of how to close educational achievement gaps as defined in ESEA. This is the primary conference for school, district, and state leaders to hear directly from their federal program peers as well as U.S. Department of Education staff. It is a must attend event.
Participation at the conference can be either in person or virtual. But either way, make sure to hear the welcome address by Dr. Charlene Williams, Director of ODE, and attend sessions presented by ODE staff including Mary Martinez-Wenzl, Director of the Migrant and Multilingual Team, Marlie Magill, Foster Care Liaison, Raquel Gwynn, 21st CCLC State Coordinator and Janette Newton, ESEA Private School Ombuds.
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Principal and Teacher Evaluation Data Collection Due November 17th
The Principal and Teacher Data Collection for SY 2022-23 opened on September 21, 2023 and closes on November 17, 2023.
Through this collection districts provide information about the summative ratings of educators evaluated in the previous year. This information informs efforts to ensure that Oregon students experiencing poverty are not taught at disproportionate rates by inexperienced, out-of-field or ineffective teachers.
All districts are required to submit summative evaluation results for SY 2022-23. The user guide for this collection has been updated and is available on the ODE District website. A training slide deck has also been posted to assist data submitters in completing this collection. Any questions should be directed to Sarah Martin.
Materials available from October Equitable Services Webinars
In October, the ODE and the Federal Education Group offered three free equitable service webinars. Recordings were made of the webinars and will be made available as soon as they are available. In the meantime, please enjoy pursuing the slide decks from each webinar.
Questions? Comments? Concerns? Contact Janette Newton, the Private School Ombuds, at janette.newton@ode.oregon.gov or Call/Text 503-551-9405.
Title I-A Comparability Report – Due December 1st
The ESEA Title I-A annual comparability calculations are due by December 1st. This requirement applies to all school districts that accept Title I-A funds with the exception of any district that has one building per grade span. In addition, if a district has a school with fewer than 100 students enrolled, the school does not need to be included in the comparability calculations.
Relevant documents can be found on the Title I-A District Resources webpage. Please submit your district’s evidence of comparability to Lisa Plumb by December 1, 2023.
New to Federal Programs?
Please join us on the 4th Tuesday of every month at 10:00 am for the New Federal Program Coordinators meetings. These meetings are specifically designed for those who are new to Federal Programs and working with Titles I-A, II-A, IV-A, and V-B. It is an opportunity to learn about various requirements and collaborate with other coordinators navigating their first few years in Federal Programs. Topics covered this year may include:
- Navigating the CIP Budget Narrative
- Title IA, IIA, IVA, and VB Program Basics
- Program Requirements
- Allowable Uses of Funds
- School Level Planning
- Family Engagement
- Fiscal Requirements
- Allocations
- Time and Effort
- Inventory
You can join via Zoom (link) - we hope to see you there!
NOTE: There will be no meetings on December 26th or March 26th due to holiday breaks.
Resources to Honor and Celebrate National Native American Heritage Month
Federal System Team's "Framework of Support"
Our goal is to provide differentiated support and strengthen the partnership between districts and ODE federal program staff. Check out the resources and support below and please don’t hesitate to reach out and let us know how we can support you!
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