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As you welcome students and families to the 2023-24 school year, our office wants to cheer on your efforts and continues to be here to provide support, tools, and connection throughout the coming year!
In this month’s message, you’ll find information about:
- The Release of new Community Engagement Learning Modules
- A Reminder: A Template Slide Deck to Support Longitudinal Performance Growth Targets (LPGTs) Discussions with School Boards
- A Preview of Fall Visits
Additionally, we’re providing an update on the Integrated Guidance Review as of 7am on August 31. In an effort to shorten future messages, this will be the final update we’re providing in the aligned message, but know that we’ll be continuing to support applicants that are not through the full process at this time.
- 295 Applicants have submitted materials to ODE for review
- 294 (99.7%) Applications have been processed and sent to reviewer teams
- 279 (94.6%) Applications have been moved into co-development of Longitudinal Performance Growth Targets (LPGTs) and/or Local Optional Metrics
- 233 (79%) Applications have been through LPGT co-development or are not required to set targets and are opting to not set Local Optional Metrics
Release of New Community Engagement Learning Modules
Community Engagement Learning Modules is a series of four modules (each taking 40-90 minutes to complete), designed to provide another avenue for Oregon leaders and educators to dive more deeply into the ODE Community Engagement Toolkit from a district leadership point of view. The online series offers videos, examples and oration of key elements embedded within the existing toolkit. The content is relevant whether you’re planning new engagement efforts or considering how to maintain or strengthen your ongoing efforts and relationships moving forward. The modules were developed in a contract with the Teaching Research Institute at Western Oregon University.
The modules can be accessed through a publicly available Canvas course or imported into your district Canvas course. Please find more information about how to access the Community Engagement Modules on the Aligning for Student Success Professional Learning, Events, and Recordings webpage. If you have questions, please contact ODE.EII@ode.oregon.gov.
Reminder: A Template Slide Deck to Support Longitudinal Performance Growth Targets (LPGTs) Discussions with School Boards
A final step in the Integrated Guidance process is the co-development of LPGTs between districts and/or charters and ODE. Once finalized and approved by ODE, these targets along with any co-developed Local Optional Metrics (LOMs) will be embedded in the Student Investment Account (SIA) grant agreements. The following steps will need to be taken:
- The grant agreement needs to be posted on the grantees’ website and available in the main office;
- The grant agreement needs to be presented by an administrator at an open public meeting with the opportunity for public comment (not a consent agenda item); and
- The grant agreement needs to be approved by the governing board, and a copy of those board minutes must be submitted with your signed grant agreement. Please note that funds will not be released until we have received a copy of the board minutes approving the grant agreement.
To support this effort, ODE has created an optional and customizable slide deck to assist administrators in presenting local LPGTs and LOMs to their governing boards once the co-developed targets have been embedded within the SIA grant agreement. If you have any questions about these requirements, reach out to ODE.EII@ode.oregon.gov.
Preview of Fall Visits
Our office is actively planning regional visits that would reach districts, charter schools, and YCEPs/JDEPs across all 19 ESD regions - likely with some combining and coordination across ESD regions. We anticipate that these visits will take place between September 1 through the end of October - and there may be a few instances where we will go as late as mid-November.
While we’ll be customizing visits to each region to meet your specific needs, a few pieces that will be covered across the state include:
- Tending to feedback and sharing learning from the first Integrated Application process
- Workshopping what it means to live into the Integrated Plans
- Sharing the revised High School Success Rubric 2.0
- Aligning and launching the early literacy initiative
- Ensuring you know how to access the continuum of supports available to you
As more details are finalized, you will learn more through your Regional Support and ESD Liaison(s). In the meantime, if you have any questions, reach out to ODE.EII@ode.oregon.gov.
Important Dates and Action Items
September 2023 is Attendance Awareness Month. Join ODE in elevating awareness of the importance of creating warm and welcoming experiences that strengthen student engagement and attendance. Messaging materials may be found in the Count Us In toolkit. The theme of ‘’Showing Up, Together!” offers a great message that we hope to echo all year long.
Career and Technical Education - Perkins V
ESSA Partnerships (CSI/TSI)
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September 30, 2023: Final date to spend 2021-22 ESSA Partnership funds
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November 14, 2023: Final date to claim 2021-22 ESSA Partnership funds. When you submit your EGMS claim, you must submit a ESSA Partnership Claim Request Form in order for your claim to be approved. You can also copy and paste the link directly into your browser - https://tinyurl.com/ye8pw3x8
High School Success
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August 31, 2023: All 2021-23 HSS funds must be spent and all goods and services need to be in-hand.
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October 15, 2023: Last day to claim 2021-23 HSS funds in EGMS.
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November 1 - November 30, 2023: The 2022-23 HSS annual expenditure report window
Student Investment Account
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September 30, 2023: All 2022-23 SIA funds must be spent and all goods and services need to be in-hand.
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November 1 - November 30, 2023: 2022-23 Quarter 4/Annual report window
Reminder: The Required Monthly Submission and Reporting Calendar lists all required school district submissions for the 2023-24 school year.
Program Specific Updates
Career and Technical Education - Perkins V
2021-23 CTE Revitalization Grant closes a successful biennium;
Preparations turn to 2023-25
The Oregon Legislature provided funding for the CTE Revitalization Grants and ODE staff are working with the advisory committee and other partners to launch the next round of grants. Currently in the planning stages, the Request for Application (RFA) is scheduled for release later this fall. During the 2021-23 Biennium, $7.3 million supported the expansion and innovation of 52 CTE Programs, in 148 schools, serving approximately 66,000 students. The impact of these investments can be transformative for schools, communities and students. You are encouraged to explore your options and opportunities to apply by visiting the CTE Revitalization Website.
Upcoming Learning Opportunities:
Early Indicator and Intervention Systems
Early Indicator and Intervention Systems Professional Learning: A Lever for Student Success and School Improvement
Two different learning series will be offered during the 2023-24 school year - EIIS: Foundations for Student Success and EIIS at Middle and High School. Each of these learning series will be offered at no cost to Oregon public schools and districts. Designed and facilitated by Education Northwest and FHI360, these learning series will provide participants with resources and skills to expand and deepen EIIS best practices. Both series include synchronous and asynchronous sessions, as well as optional consultation with Facilitators. All sessions are virtual. Districts and schools are encouraged to have four to six person teams of educators and leaders participate.
Both learning series will be repeated several times during the 2023-24 school year and there may be more than one learning series group per session depending on the number of participants who register.
For more information for each learning series and registration links, please read the EIIS Learning Series flyer. To register your team for the learning series for the 2023-24 school year please complete the Registration Form. Registration for the EIIS: Foundations for Student Success fall cohort will close September 8.
ESSA Partnerships (CSI/TSI)
If you have any questions pertaining to ESSA Partnerships or identified CSI / TSI schools, please reach out to your Regional Support, District Grant Manager, or email ODE.EII@ode.oregon.gov.
Update Survey: Responses were due by August 15. If you need an extension, please contact your Regional Support or District Grant Manager.
Districts that received 2021-22 ESSA Partnership sub-grants to support identified CSI/TSI schools are responsible for monitoring school-level progress and adjusting improvement strategies and activities accordingly. This Update Survey* prompts districts to reflect upon and share about the implementation of improvement strategies at identified CSI and TSI schools. Responses provided here will help inform ODE as to Oregon’s models of support for current and future CSI and TSI schools. Here is a worksheet to develop responses offline before submitting.
*You may also copy and paste the link directly into your browser - https://tinyurl.com/3u3zaenr
Highlighted Resources for the Month
Sustaining Success: Investing in Showing Up webinar from Attendance Works, September 27, 12:00-1:30 pm. Sign up for this webinar, and view recordings from previous webinars in this series.
Broadening the Path: Design Principles for Middle Grades CTE
This paper aims to support state and local leaders as they work to develop or strengthen middle grades CTE policies, programs and practices. There is widespread agreement that high school is simply too late to begin to expose learners to the variety of high-skill, high-wage and in-demand careers available to them and the foundational skills they will need to be able to access and succeed in those careers. The middle grades represent a critical time for students because they are making decisions that may have a lasting impact on their careers and livelihoods. A growing body of research demonstrates that the middle grades represent “a critical window for decision making for occupational pathways, and for introducing youth to career-relevant experiences and opportunities.. Simply put, students have not yet settled on an occupational identity — or what they believe they are capable of doing or being — but are beginning to consider key decisions about their high school course-taking and post-high school plans, making the middle grades an ideal time to invest in CTE and career development activities and experiences.
The Oregon Career Information System (Oregon CIS) provides a system of occupational and educational information to help Oregonians learn about the world of work and plan their education and training to achieve their goals. Oregon CIS is FREE for all students and families in Oregon along with free access for educators to administrative tools!
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