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ODE staff determined that a number of students scored proficient on the 2022-23 ELPA Summative assessment but do not have a corresponding EL Exit Date in the Spring EL Data Collection. Students move from current EL status to monitored EL status after scoring proficient on the ELPA summative, the status change is documented in the ODE data servers with the EL Exit Date.
Title III allocations are a per student calculation, English learners who are currently receiving EL instruction are included in the allocation calculation. Students who have obtained proficiency on ELPA summative are not current ELs; these students are not included in Title III allocations. Failure to include EL Exit dates for proficient ELs in the EL data collection could result in misappropriation of Title III funds.
This data is also used for all EL accountability/reporting calculations related to: school district report cards, state report cards, EL legislative reports, and other reports where the English learner data is used.
All districts are requested to double-check all EL data records to confirm that all ELs scoring proficient on ELPA have an EL exit date and confirming that students who did not score proficient do not have an EL exit date.
Data collection changes:
- Scored proficient – was served by the EL program (possible codes 1-B, 1-E, 1-D)
- EL record type code should be changed to 1-C
- Include an EL exit date in the exit date field.
- Scored proficient – has a waiver for participation in the EL instructional program.
- EL record type code remains code 4-N
- Include an EL exit date in the exit date field.
On Thursday 7/6/23, ODE staff are forwarding secure file transfer files to districts having identified student data collection errors, please take a moment to download this data. If your district did not receive a file from ODE or needs it sent to another staff member, please contact Kim Miller.
Please contact Kim Miller (kim.a.miller@ode.oregon.gov ) if you need assistance.
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