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The month of June has been filled with end of year activities, celebrations, and graduations, wrapping up the 2022-23 school year! Our team hopes that as you head into the summer that you have time to reflect on the year, the successes, the challenges, and all the work in between. We know many of you will be taking some much needed time off during the month of July - and we’re cheering that on.
In this message, we’re providing several resources and updates including:
- NEW Guidance! Establishing District Equity Committees for Senate Bill 732
- A Survey Requesting your Feedback on the Integrated Guidance Application and Review Process
- A New Learning Opportunity for Schools and Districts
- COSA Summer Pre-Conference Session Announcement
- A Template Slide Deck to Support Longitudinal Performance Growth Target (LPGTs) Discussions with School Boards
- 2023-24 Estimated Allocation Update
Additionally, here’s a snapshot of where we are on IG Review as of 7am on June 28:
- 298 Applicants have submitted materials to ODE for review
- 294 (98.7%) Applications have been processed and sent to reviewer teams
- 291 (97.7%) Applications have been reviewed and have moved into the QALP process
- 291 (97.7%) Applications have been through the QALP process
- 185 (70.1%) Applications have been moved into co-development of Longitudinal Performance Growth Targets (LPGTs) and/or Local Optional Metrics
- 167 (56.0%) Applications have been through LPGT co-development or are not required to set targets and are opting to not set Local Optional Metrics
NEW Guidance! Establishing District Equity Committees for
Senate Bill 732
In 2021, the Oregon Legislature passed Senate Bill 732 (ORS 329.711) and amended Oregon Revised Statutes 328.542 and 329.095. SB 732 requires each school district to establish what in statute is described as an ‘’educational education advisory committee’’ and for this guidance will be referred to as a District Equity Committee (DEC).
Today, ODE is releasing new guidance to support implementation of SB 732. District Equity Committees are meant to help school leaders identify what helps or hinders the success of students who Oregon’s educational systems have historically excluded, impacted, marginalized, or underserved. They are intended to advise school boards and superintendents on the educational impacts of policy decisions, the larger district-wide climate, issues impacting underserved student groups, and additional topics necessary to fully elevate student experience and community voice.
This bill and guidance have benefited from efforts, inputs and partnership with statewide equity leaders, rural school leaders, COSA, OSBA, and the Oregon State Board of Education.
Questions or requests for support on implementation can be directed to ODE.EII@ode.oregon.gov.
A Survey Requesting your Feedback on the Integrated Guidance Application and Review Process
The Integrated Guidance was the first time that six programs were integrated through a combined application and review process. ODE is now seeking feedback on the entire process - from preparation, to application, to review, along with Longitudinal Performance Growth Targets (LPGTs) Co-development. Our team aspires to have these processes be as clear, accessible, and goal-aligned as possible. While we are aware of many bumps in the road along the way that we will work to improve for the future, we know there are also likely to be both challenges and appreciations that we are not aware of. We have developed this simple survey* for feedback that should take around 5-10 minutes to submit to understand the process from your lens. We acknowledge that the full review process is not yet fully complete (and folks are at different places in the process). Still, we wanted to get some feedback while it is still fresh in your and our minds and experience. Thank you for being a partner in improving this process for the future.
* You may also copy and paste the link directly into your browser - https://tinyurl.com/yc3zvxcd
A New Learning Opportunity for Schools and Districts - Early Indicator and Intervention Systems Professional Learning: A Lever for Student Success and School Improvement
We are excited to launch registration for two learning opportunities to support schools and districts with implementation and enhancement of their Early Indicator and Intervention Systems (EIIS). Two different learning series will be offered during the 2023-24 school year - EIIS: Foundations for Student Success and EIIS at Middle and High School. Each of these learning series will be offered at no cost to Oregon public schools and districts. Designed and facilitated by Education NW and FHI360, these learning series will provide participants with resources and skills to expand and deepen EIIS best practices. Both series include synchronous and asynchronous sessions, as well as optional consultation with facilitators. All sessions are virtual and districts and schools are encouraged to have four to six person teams of educators and leaders participate. Both learning series will be repeated several times during the 2023-24 school year and there may be more than one learning series group per session depending on the number of participants who register.
Click here for more information about the schedule for each learning series and registration links. Click here* to register your team for the learning series for the 2023-24 school year.
* You may also copy and paste the link into your browser - https://tinyurl.com/ycpdn52c
Are you excited about EIIS but in a small school or not able to send a team to a learning series? ODE is offering a variety of learning opportunities and technical assistance to strengthen EIIS in your school/district that will be available in the 2023-24 school year, including EIIS Office Hours, presentations at regional and statewide conferences, and collaborative consultation with the EIIS Team. Please contact the EIIS Team or your EII Regional Support partner with questions about the EIIS Learning Series and other opportunities.
COSA Summer Pre-Conference Session Announcement
The 2023 COSA Summer Conference offers a robust selection of Pre-Conference options this year, including an offering from WestEd: Engaging Equity: An Introductory Workshop for District Leadership. This session will be made available twice (morning and afternoon) on August 2 to provide opportunities for leaders to learn more about the Equitable Mindsets, Systems, and Practices modules the Oregon Department of Education is releasing through WestEd to support and deepen district staff equity learning. More information about this Professional Learning offering can be found on the Aligning for Student Success Professional Learning, Events, and Recordings site. ODE will cover pre-conference registration costs for participants for these sessions, though limited slots are available. Be sure to sign up when you register!
A Template Slide Deck to Support Longitudinal Performance Growth Targets (LPGTs) Discussions with School Boards
A final step in the Integrated Guidance process is the co-development of LPGTs between districts and/or charters and ODE. Once finalized and approved by ODE, these targets along with any co-developed Local Optional Metrics (LOMs) will be embedded in the Student Investment Account (SIA) grant agreements. The following steps will need to be taken:
- The grant agreement need to be posted on the grantees’ website and available in the main office;
- The grant agreement needs to be presented by an administrator at an open public meeting with the opportunity for public comment (not a consent agenda item); and
- The grant agreement needs to be approved by the governing board, and a copy of those board minutes must be submitted with your signed grant agreement. Please note that funds will not be released until we have received a copy of the board minutes approving the grant agreement.
To support this effort, ODE has created an optional and customizable slide deck to assist administrators in presenting local LPGTs and LOMs to their governing boards once the co-developed targets have been embedded within the SIA grant agreement. If you have any questions about these requirements, reach out to ODE.EII@ode.oregon.gov.
2023-24 Estimated Allocation Update
Our team has continued to track the need for updated allocation estimates for the coming school year. Now that the Legislative Session has concluded, we are actively working on finalizing allocations and aim to release this information in a special message in the coming weeks. Our team will work with grantees through the Quarter 1 reporting process to update budgets to balance with actual allocations.
We appreciate your patience as we finalize this information.
Important Dates and Action Items
Early Indicator and Intervention Systems
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June 30, 2023: Final date to spend EIIS funds.
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August 15, 2023: All EIIS claims must be submitted. Claims can be applied to expenses made between July 1, 2022 and June 30, 2023.
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August 15, 2023: EIIS Report Due, more information in Program Specific Update.
ESSA Partnerships (CSI/TSI)
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August 15, 2023: Final date to submit responses to the Update Survey.
High School Success
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August 31, 2023: Final date to spend HSS funds for the 2021-23 biennium.
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October 15, 2023: All HSS claims must be submitted for July 1, 2021 - August 31, 2023.
Student Investment Account
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June 30, 2023: Claim 100% of SIA Funds - grantees will NOT have access to funds after June 30.
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September 30, 2023: Final date to spend SIA funds.
Program Specific Updates
Early Indicator and Intervention Systems
EIIS grant recipients can now complete the EIIS Reporting Form* for EIIS allowable expenses from the 2022-23 school year. Claims can be applied to expenses made between July 1, 2022 and June 30, 2023. All EGMS claims and reporting forms must be submitted by August 15, 2023.
* You may also copy and paste the link directly into your browser - https://tinyurl.com/42rrdy7k
ESSA Partnerships (CSI/TSI)
Districts that receive ESSA Partnership sub-grants to support identified CSI/TSI schools are responsible for monitoring school-level progress and adjusting improvement strategies and activities accordingly. This Update Survey* prompts districts to reflect upon and share about the implementation of improvement strategies at identified CSI and TSI schools. Responses provided here will help inform ODE as to Oregon’s models of support for current and future CSI and TSI schools. Here is a worksheet to develop responses offline before submitting. Responses are due by August 15.
If you have any questions pertaining to ESSA Partnerships or identified CSI / TSI schools, please reach out to your Regional Support, District Grant Manager, or email ODE.EII@ode.oregon.gov.
* You may also copy and paste the link directly into your browser - https://tinyurl.com/3u3zaenr
ESSA Partnership Claim Request Form
Please keep in mind that all ESSA Partnership dollars must be spent by September 30, 2023, and claimed by November 14, 2023. You must submit documentation before your claim can be approved. Please use the ESSA Partnership Claim Request Form* to submit your documentation.
* You can also copy and paste the link directly into your browser - https://tinyurl.com/ye8pw3x8
High School Success
A universal extension for HSS spending has been approved! The new spend-by date is August 31, 2023. Grant amendments were sent out via Smartsheet early this month. If you have not yet signed your amendment, please sign and submit your new amendment prior to June 30th. If you have questions please connect with your District Grant Manager.
If you have reimbursement payments waiting to be claimed, please submit your claims in EGMS as soon as possible.
Highlighted Resources for the Month
To better support schools and districts who wish to increase access to arts education, ODE has released the Funding Well-Rounded Learning Guide and an Arts Access Toolkit. The Well-Rounded Access Program (WRAP) team also hosted a webinar on this content in June. The recording can be viewed here along with other resources on the Arts Access Toolkit page.
If you’re interested in learning more about the Well-Rounded Access Program, reach out to ODE.WRCoursesGrant@ode.state.or.us.
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