Preschool Promise Network Newsletter | Boletín de la red de Promesa Preescolar

Thank you to all who attended our Preschool Promise (PSP) Grantee meeting this past week. We covered a lot of information regarding the award process for the 23/25 grant. You can access the recording and the meeting materials in the link below.  

Recording of the Third Quarterly All Grantee Meeting on April 26, 2023. 

First off, you will notice this is now a two-year grant.  We hope this will make your status more certain at the end of each grant year. In the meeting, we introduced some new members of our team such as our new Communications Coordinator Anahi Garibay and a new Preschool Specialist Lauren Sigman. We also introduced the team members of the Procurement and Coordinated Enrollment Teams.  

Program improvements for the 23/25 year:  

• The grant has moved from a one-year grant to a two-year grant. 

• The grant agreement will now be available 30 days for review before the grant is sent for signature. Our goal is to send it for signature by July 01, 2023. 
• The PSP Grant Manual and PSP Quality Requirements Playbook will now become one 2023-25 PSP Grantee Operations Manual. Both documents will be combined into one to make easier for our grantees. 
• Service Delivery:  
  • For a minimum of 900 direct service hours 
  • No fewer than 265 consecutive calendar days between the first and last instructional day 
  • For example, program starts on Sept. 12, 2023, it cannot end any earlier than June 3, 2023 
  • Direct service hours of no less than 6 hours per day 
  • No less than 4 days per week  
  • Direct service hours must be between the hours of 7:00 a.m. – 5:00 p.m. 
  • Program closures should not exceed 21 consecutive calendar days; anything beyond that will need prior Agency approval 

• The PSP application has been released to the Hubs and will not have any changes for the next two years.  
• EGMS will be changing into a new Grant management system. 

We also reviewed the six grantee requirements for the new 2023/2025 year. The links below will take you to the Smartsheets documents that you will need to meet these requirements. 

1. 23/25 Grantee Interest Form: The Grantee Interest Form must be submitted to ensure Early Learning Division (ELD) has accurate contact information (program contact, mailing address, email, phone number, # of sites, transportation, etc.) This is due by May 10, 2023. Please note: ELD will not execute a Grant Agreement if the grantee fails to submit this report.   
   
   
2. 23/24 Site Report: Grantees must submit a report for each site (new/existing). This will assure the ELD that the grantee will be able to meet foundational grant requirements, such as: program calendars, start dates, end dates, number of days per year, number of hours per day, number of days per week, number of days between start and end dates, Spark Rating participation. etc. Please note: ELD will not execute the Grant Agreement if the grantee fails to submit this report. This is due by June 20, 2023. 
   
   
3. Required Reports: Grantees must be in compliance and current with all required 22/23 reports as of June 20, 2023. The June Monthly Report and the End of Year Report are due on July 15, 2023. 
   
   • Annual Site Report   
   • Monthly Enrollment Report   
   • Budget Plan   
   • Program Quarterly Reports: 1st Quarter, 2nd Quarter, 3rd Quarter  
4. Insurance: Grantees must be in compliance with PSP required insurance, as listed in the Grant Agreement. ELD will notify you if your certificate of insurance has expired. The Department of Administrative Services (DAS) also created a New Commercial Insurance Agency Resource List for Grantees to use as an aid when looking to get insurance.   
   
   
5. Licensing Threshold: Grantees must meet a licensing threshold. This refers to having no open CPS assessments and no more than two serious, valid non-compliances in the past 24 months between Apr 30, 2021, and Apr 30, 2023.
   
   
6. Low Enrollment: Grantees not meeting the full enrollment requirements will be evaluated based on enrollment percentages in the table below. The ELD will review a grantee’s April enrollment. If it is not at a level indicated in the table below, the grantee will be asked to collaborate with their local Early Learning Hub to complete and submit a “Low Enrollment Request Form.”  Based on that information, the ELD will determine if it is appropriate to:  
   
   • continue the program at the same slot allocation for 2023-2025 
   • offer continuation at a reduced slot amount 
   • not offer a 2023-2025 Preschool Promise grant agreement.