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Deep appreciation to all of you who have submitted Integrated Applications already this month! Our team is grateful for all of the work you’ve done over the past year to learn into the Integrated Guidance, plan for community engagement and ways to bring teams together across programs, engage deeply with your communities, and ultimately create a plan for the 2023-25 biennium. As we shift from support around preparing to submit your application to next steps, we’ll share an “Application Stats” update at the beginning of each aligned message over the next few months to let you know where we are in the process of applications received, reviewed, and moving into next steps.
Application Stats:
As of 7am on March 30,
193 Applications have been submitted (of an anticipated 225)
150 Applications have been processed and are being reviewed
26 Applications have been reviewed and are ready for Quality Assurance and Learning Panels (QALP)
Additionally, in this message, we cover the following pieces of information:
- Final Call for Integrated Applications
- Application FAQs
- Strengthening Partnerships Between Districts and Communities with Rosa González
- Join us at the Oregon Small Schools Association Annual Conference in April!
Final call for Integrated Applications
If you haven’t yet submitted your Integrated Application, this is a final reminder that it needs to be submitted by March 31, 2023 at 11:59PM PST.
This technical guidance can help you navigate Smartsheet to get to the finish line with pages 18 and 19 covering information on the final submission.
If for some reason you are unable to submit a complete application, please enter “incomplete’’ into any of the narrative responses and/or to the open field on Section 5 and then still click “submit’’. This could be a source of confusion as you’ll be clicking a box saying you’re complete when you are not. We’ll solve for that operationally - and be reaching out to see what help we can provide to remedy your incomplete application. While incomplete applications will be accepted (meaning we can support you to remedy them), applications won’t be formally reviewed by ODE for meeting requirements until they are complete.
Application FAQs:
Q: I completed all sections of the application and uploaded my attachments. Is my application completed?
A: Once your application is complete and ready to be submitted, be sure to click the box next to “Once all sections are complete, please check this box to indicate that your application is complete” and save in the data tab of the Application Links and Status Box.
You will know that it has been fully submitted when your Application Receipt Status says “Application Received” and has a green background.
Q: Our board didn’t meet in February due to weather–can I submit draft minutes from the March meeting?
A: Yes. Draft board meeting minutes are allowed for application submission. We will request the final/official meeting minutes at a later time.
Q: Can I have edit access to my Google folder so that I can add my application attachments and budget?
A: No. All application attachments should be submitted through Smartsheet. The ODE team will add documents to the Google folder once the application is received. See the RAD technical guidance (page 16) for instructions on how to upload attachments.
Q: I’ve submitted my Integrated Application to ODE. Now what happens?
A: After submitting your Integrated Application, the following process will occur:
- Application Review: An ODE team will review your application using the evaluation criteria and come to one of the following four determinations:
- Application meets requirements
- Application will meet requirements with small changes
- Application needs additional review to determine if requirements have been met
- Application needs significant changes to meet requirements
- Quality Assurance and Learning Panel: After the application has been reviewed by ODE, the ODE team will present to the Quality Assurance and Learning Panel (QALP), sharing a summary and distillation of the application along with naming their determination. The QALP is not determining whether or not an application meets the requirements. The panel is either affirming ODE's determination or challenging the determination made by ODE staff and spurring additional review processes for that given application.
- Co-Development of Longitudinal Performance Growth Targets (LPGTs): Once the application review and QALP have occurred, you will be notified of the determination. Applications meeting requirements or meeting requirements with small changes will move into the Longitudinal Performance Growth Target (LPGT) Co-Development process.
- Applications that meet with small changes will coordinate with ODE to provide the additional information needed while concurrently working through the LPGT Co-Development process.
- Applications that need significant changes to meet requirements will be notified of the changes needed and will coordinate with ODE staff to provide the additional information needed. Once the application has been revised, the application will be re-reviewed. When the application meets requirements, you will move into the LPGT Co-Development process.
- Grant Agreements: After LPGTs are finalized through the Co-Development process, they will be embedded in the Student Investment Account grant agreement for the 2023-25 biennium and will need to go through the Board approval process.
Strengthening Partnerships Between Districts and Communities with Rosa González
ODE invites education leaders and community members to an upcoming webinar featuring Rosa González of Facilitating Power. Rosa is a renowned expert and committed change-maker that helped create the Spectrum of Community Engagement to Ownership, which was adapted for ODE’s Community Engagement Toolkit as part of the Integrated Guidance.
This is certainly a busy time for districts who submitted their Integrated Applications, but it is also the perfect moment to continue to sustain ongoing community engagement. Once Integrated Applications have been reviewed by ODE, districts will need to share back plans with their communities and will have an opportunity to keep building critical community relationships to implement the plans. Authentic and ongoing community engagement are critical components of the initiatives covered in Aligning for Student Success: Integrated Guidance for Six ODE Initiatives.
We invite you to participate in the upcoming webinar with Rosa González:
Strengthening Partnerships Between Districts and Communities
Thursday, April 13, 2023: 3:00 p.m. to 5:00 p.m.
Register here or copy and paste the following link into your browser: https://tinyurl.com/yeyerpbu
This webinar is for both education leaders and community members. Rosa will support both educational leaders and community partners together to learn about transformational practices and ways of working together. ODE appreciates your ongoing support with the implementation of the Integrated Guidance. Please feel free to share with others as they may not be on our email list and all of those who register will receive a link to the recording.
If you missed the first webinar with Rosa, you can access that recording here or at this link: https://www.youtube.com/watch?v=Sns_nIbbhlw.
Featured Speaker: With more than 20 years of experience in popular education and transformative facilitation, Rosa González is dedicated to a thriving culture of participation where communities come together to solve social, environmental, and economic challenges. Through her project, Facilitating Power, she has partnered with dozens of organizations, agencies, and community leaders to develop participatory approaches to building community resilience and grassroots power.
If you have any questions please email ODE.EII@ode.oregon.gov and we look forward to your participation.
Join us at the Oregon Small Schools Association Annual Conference in April!
Join our team at the Strengthening Small Schools Support & Preview of the Year Ahead session on April 21. This workshop-style session as ODE staff listen for ways to live into the commitment to reduce administrative burden and confusion for small schools. We'll share a brief overview of what’s on the horizon, including the co-development of the Longitudinal Performance Growth Targets (LPGTs) and finalizing grant agreements under the Integrated Guidance. Bring your questions, curiosities, and celebrations as we listen and learn, reinforcing our partnership for Oregon’s students!
Important Dates & Action Items:
April 30: SIA Quarter 3 Progress Report due
Reporting dashboards will be unlocked on April 1 and reports are due April 30, 2023. Please note that grantees will only need to complete the following: Q3 Progress Notes, Progress Ratings, and Amounts Spent. Guidance Document.
April 12-14: Oregon Association of Career Technical Education (ACTE) Statewide Conference
The ACTE Statewide Conference will be held in Bend, Oregon.
Program Specific Updates
Career and Technical Education - Perkins V
Statewide Program of Study Update:
In 2021, ODE embarked on creating standardized CTE Programs of Study. These efforts are based on statewide labor market information for high-wage, in-demand occupations. They are intended to ensure equitable CTE program quality across the state, more substantial support for CTE educators, collegial engagement between high school teachers and community college partners, more consistent connections to college credit, simplified advising and recruitment, and better alignment with postsecondary programs.
The new Statewide CTE Program of Study Frameworks provides updated Knowledge and Skill Sets to inform CTE program development in each Career Cluster. The updated Knowledge and Skill Sets include 1) employability knowledge and skills, 2) Career Cluster knowledge and skills, and 3) Focus Area knowledge and skills. Within each Career Cluster, CTE Programs of Study may be offered at the Cluster or Focus Area level. Cluster-level programs of study offer students in high schools a broad overview of careers in the field, along with skills valued by all industry partners. Focus Area programs of study offer students more occupationally specific training that may lead to industry recognized certificates and degrees.
Statewide CTE Program of Study Frameworks in the current development phase are Arts, AV Technology and Communications, Engineering Technology, Hospitality, Tourism and Recreation, and Marketing.
Summer Programs for Oregon Students:
Many colleges and organizations offer summer camps and programs for Oregon Students. During those summer months, students can learn something new, build their leadership skills, explore careers and of course have fun! Attached is a list of programs and information.
New Secondary CTE Program of Study Application and Renewal Guidance Available:
A Guide for Secondary CTE Program Applications/Renewals 2022-2023 is now available on the CTE Program of Study (POS) Application webpage. This guide is intended to provide knowledge and support for submitting CTE Program of Study applications. Whether for a startup, a new/full approval or a renewal, all CTE program applications are submitted via the CTE Information System. School districts must work with their local CTE Regional Coordinator when they are ready to start the application process for any CTE program. Regional Coordinators initiate any application in the CTE IS system and offer a wealth of knowledge and expertise with POS development and application processes. For more information, please contact Carly Sichley at Carly.Sichley@ode.oregon.gov.
Student Investment Account
SIA Quarter 3 Progress Report Office Hours
The Grant Manager team is here to support grantees in the completion of their SIA Progress Reports! We are offering office hours throughout the month of April to support grantees in completing their Quarter 3 reporting.
- 9:00-9:30 AM Thursday, April 13, 2023: Register Here!
- Or copy and paste the link in your browser - https://tinyurl.com/5eupf34y
- 3:30-4:00 PM Tuesday, April 25, 2023: Register Here!
- Or copy and paste the link in your browser - https://tinyurl.com/2scssb65
Highlighted Resources for the Month
We are so excited to announce that the Youth Advisory Council (YAC) Application is LIVE! 20 youth from across Oregon have been working for months on creating an application that focuses on equitable school recovery from the impact of COVID-19. All application questions were written by YAC members. This grant is geared towards schools, school districts, and community based organizations.
“Based on our focus and commitment to equity, the YAC encourages the following schools and community organizations to apply: Those serving communities disproportionately impacted by COVID-19 including but not limited to youth of color, tribal communities, communities with lower median family income, and rural and frontier communities; those that are planning to use funds for youth-led projects.”
The three award opportunities:
- Food, Housing and Income Support Grant
- Cultural and Community Engagement Grant
- Culturally Responsive and Expansive Mental Health Support Grant
Grant Duration: July 2023 to June 2024 (one year)
Grant Amount: On average, these grants will range in award from $10,000 to $50,000. It is up to the discretion of the council and OHA to be aware more of less than that range.
Website: https://www.oregon.gov/oha/PH/HEALTHYPEOPLEFAMILIES/YOUTH/Pages/Youth-Advisory-Council-Grant-Application.aspx
For more information, please explore the application on the website and reach out to lev.schneidman@oha.oregon.gov with any questions.
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