Mark Your Calendar!
- Materials for Consolidated ESEA Spring Desk Monitoring – Due March 17
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Title I-A/II-A/IV-A/V-B Office Hours in February (Tuesdays 10-11 AM)
- February 7th – OPEN Office Hours, please bring your questions!
- February 14th – Transferring Funds and Equitable Services
- February 21st – Understanding Allocations
- February 28th – Reflecting on Winter Monitoring
Preliminary Allocations are coming!
The Federal Systems Team is happy to report that ODE has received preliminary allocations for the 2023-24 school year for the following Title grants:
- Title I-A
- Title I-C
- Title I-D, Subpart 2
- Title II-A
- Title III-A
- Title IV-A
- Title IV-B
- McKinney-Vento
Please note that these allocations are not final and should be used cautiously to guide planning for the upcoming school year. Preliminary allocations are based on the U.S. Department of Education’s budget and are allocated to states and districts based, in part, on census information and information submitted through the Consolidated District Performance Report (CDPR). As a result, small corrections to this nationwide data may result in changes to your district’s allocation for SY 2023-24.
FST staff expect to post updated preliminary allocation information on the ESEA Allocations Webpage by mid-February. Please reach out to the appropriate ODE program specialist with questions regarding budget planning.
ESEA Equitable Services Allocations
ESEA section 1117 (a)(4)(C), section 8501(a)(4)(C); and 34 CFR section 299.7(a)(4) require the Oregon Department of Education to annually provide information on the amount of funds allocated for equitable services under Title I and Title VIII for each district and consortium. The 2022-2023 ESEA Equitable Services by LEA Spreadsheet has been published on the Private School Participation under ESEA webpage.
ESSA Federal Funding Process
Federal Level
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Congress passes appropriations to federal education programs |
U.S. Census Bureau calculates annual poverty estimates for all public school districts |
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The U.S. Department of Education allocates program funding to states based on poverty percentages |
State Level
The Oregon Department of Education finalizes allocations for all Oregon School Districts |
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District Level
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Title I-A
• Rank & Serve
• School Level Plans
Title II-A
• Activities must be related to an identified need
Title IV-A
• Activities must be related to an identified need |
ESSA Quick Reference Brief Spotlight: Administrative Costs
Administrative costs are the costs to administer a specific program. These costs may be both personnel and non-personnel and include both direct and indirect costs.
In ESSA Quick Reference Brief: Administrative Costs find out more about the difference between direct and indirect costs as well as the caps for direct administrative costs by program. Check out other ESSA Quick Reference Briefs on the Federal Programs web page.
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Message from the Private School Ombudsman
Each spring, districts must conduct annual ESEA consultations with private schools regarding equitable services for Titles I-A, I-C, II-A, III-A, IV-A, IV-B and IV-F as per ESEA sections 1117(b)(1) and 8501(c)(1).
The process for identifying which private schools to contact and submitting consultation documentation to the ODE will be a new process for the 2023-24 school year. In the new process, districts will be able to view a list of known private schools that are located within their district as well as contact information for each private school. Additionally, proof of contact for each private school will be submitted electronically. This will replace the past practice of emailing signed confirmations to the Private School Ombudsman.
The goal of the new process is threefold:
- To ensure that all districts and the ODE are compliant with federal regulations regarding consultation recordkeeping and due diligence requirements for equitable services as per ESEA.
- To make the process of identifying private schools a more collaborative partnership between the ODE, districts and private schools.
- To streamline the collection of consultation documentation thus making the process more efficient and timely.
When the new process is finalized and announced, an ODE provided Affirmation of Consultation for the 2023-24 school year will also be made available to districts. The 2023-24 Affirmation was created by reviewing ESEA requirements, Affirmations from other states, and in consultation with districts and private school leaders. The ODE encourages districts to use the ODE Affirmation, but does not require them to. Affirmations from vendors or created by individual districts are acceptable if they meet all recordkeeping requirements under ESEA.
Information about the new process and the 2023-24 Affirmation will be initially shared during the month of February and will continue to be shared across a variety of platforms throughout the spring. The ODE will use the following platforms, at minimum, to communicate with districts and private schools.
- To districts via an email sent to the contact listed in the CIP BN as the Equitable Services for Private Schools contact
- To districts during Title IA, IIA & IVA Office Hours
- To private schools during Private School Office Hours
- To districts and private schools through GovDelivery newsletters
- Posted on the ODE Private School Participation under ESEA webpage
Questions? Concerns? Have a document to submit? Please email the Private School Ombudsman Janette Newton at janette.newton@ode.oregon.gov or call 503-947-5638.
Black History Month Resources
The National Museum of African American History and Culture's Learning Lab collections utilize objects, documents, imagery, and videos to enhance content knowledge, hone historical thinking skills, and inspire users to see themselves as agents of change. The lab includes numerous resources for teachers and students of all grade levels. Explore additional educator resources from NMAAHC or from the links below:
K-5 Resources
6-12 Resources
Upcoming Free Trainings
ODE Releases Supporting Gender Expansive Students: Guidance for Schools
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In January, the Oregon Department of Education (ODE) proudly published Supporting Gender Expansive Students: Guidance for Schools. This guidance is grounded in the recognition, respect, affirmation, friendship, joy, belonging, and safety every human deserves - including the students, staff, and families that make-up our school communities. Gender expansive students are protected under federal and Oregon civil rights laws. This updated guidance clarifies new and evolving laws and policies in order to address the diverse needs of a broad range of gender expansive students and the school districts who serve them.
Alongside the guidance, ODE has created a set of tools and resources aligned with the LGBTQ2SIA+ Student Success Plan to assist school staff, students, and families with the implementation of these guidelines. There are resources designed to support administrators and school staff, including an action planning tool, a student support and safety plan template, a guide for changing name and gender marker within student information systems, and a document explaining the gender expansive individual education program (IEP) template updates. There are also several student and family-facing resources on filing discrimination complaints, accessing gender-affirming care, and asking for support in schools.
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White House Teacher Institute
The K-12 Education Team at the White House Historical Association, a private, nonpartisan, nonprofit based in Washington, D.C is opening applications for a free Professional Development opportunity at the White House in summer 2023.
The White House History Teacher Institute is a weeklong professional development program that explores American history through the lens of the White House and fosters collaboration among teachers to bring stories in White House history into their own classrooms. We welcome K-12 teachers from any school type from many subjects including history, government, civics, social studies, language arts, and fine arts. In Summer 2023, we will host two iterations of the Institute—one from July 10-14 and another from July 17-21. Participating teachers receive free, shared housing at a local hotel, a participation stipend, and reimbursement of some travel expenses—we aim to make this program as accessible as possible! Teachers can also participate virtually at no expense.
To participate in person, the online application is open from January 9th – February 20th. To participate virtually, register online after April 3rd.
FST's "Framework of Support"
Our goal is to provide differentiated support and strengthen the partnership between districts and ODE federal program staff. Check out the resources and support below and please don’t hesitate to reach out and let us know how we can support you!
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