Our office hopes this email finds you well at the start of 2023!
This month’s message contains a number of key updates including:
- Action Item: Integrated Guidance Intent to Apply due Jan 15
- Information on the District Charter Program Agreement (DCPA)
- Monitoring & Evaluation Webinar Series
- EII Offerings at COSA Winter Conference
- Quality Assurance and Learning Panel (QALP) Invitation
- 2020 Student Health Survey Findings & Considerations
Action Item: Integrated Guidance Intent to Apply due Jan 15
Just a quick reminder that the ODE EII and CTE Intent to Apply* for the 2023-25 biennium needs to be completed by January 15th. This intent to apply will help in the creation of the full integrated application and ensure that you receive the appropriate application links. It will also allow the ODE to create updated data sheets for your use in setting Longitudinal Performance Growth Targets matching your application type (district with charters, independent charter, etc.). If you have questions regarding the intent to apply you can reach out to your regional contact for additional support or ODE.EII@ode.oregon.gov.
*or copy and paste this link into your browser: https://app.smartsheet.com/b/form/ea739551d01448349f079b87b06f7a7f
Information on the District Charter Program Agreement (DCPA)
This update is for Districts with charters. We have received inquiries about the deadline for the District Charter Program Agreement (DCPA) as a result of the Intent to Apply form which allows the option to upload DCPAs in advance of the application. The Integrated Guidance indicates that the final deadline for the DCPA is June 30, 2023; however all DCPAs must meet requirements in order for the application to receive final approval. Your application will continue to move through the review process (with or without your DCPA), but will not fully meet requirements until your DCPA(s) is complete. Therefore, to allow enough time for ODE to review and approve each DCPA, we recommend timely submission either now with the Intent to Apply form or with the application in order to avoid delays in the co-development of Longitudinal Performance Growth Targets (LPGTs) and issuance of grant agreements.
Monitoring & Evaluation Webinar Series
The dates for the 4 part webinar series on Monitoring & Evaluation have been set! The scope of the series will support applicants in developing best practices for interpreting and setting inclusive and realistic targets and metrics. Please register in advance to join.
Session 1: Data in Context, 1/11, 3:30-5pm
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Register here or copy and paste into your browser https://www.zoomgov.com/meeting/register/vJItf-uhrz4iH1u9-OHHPaxb1MqEYgL2JSY
- How are connections between diverse data sources essential to setting inclusive targets?
Session 2: Setting Targets by Making Sense of the Mosaic of Data,
1/18, 4-5:30pm
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Register here or copy and paste into your browser https://www.zoomgov.com/meeting/register/vJIsduChqD8jH5zN0lv5pHrMna9v3DuFjFc
- How can ambitious, attainable, and realistic targets be developed with available data?
Session 3: Local Optional Metrics, 2/1, 4-5:30pm
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Register here or copy and paste into your browser https://www.zoomgov.com/meeting/register/vJIsc-qhqT8jHmIG9JEZtwk5Hp6jCn8tJVU
- How can existing or additional data be leveraged to broaden the narrative of particular successes and challenges within districts?
Session 4: Deep Dive Workshop: Setting Growth Targets, 2/15, 4-5:30pm
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Register here or copy and paste into your browser https://www.zoomgov.com/meeting/register/vJIsc-6urjgjHg1wDmrmKDxJIjO7UlzHvVg
- How can collaboration support the complexities of establishing realistic targets?
EII Offerings at COSA Winter Conference
The Office of Innovation and Improvement will be at the COSA Winter Conference at the end of January! We’ll be offering multiple Integrated Guidance Workshops that will be “hands-on” sessions where ODE teammates will be ready to support districts and schools with Integrated Applications. Our office will also host a session on Longitudinal Performance Growth Targets (LPGTs), Progress Markers, and Local Optional Metrics. This session will help participants understand what comes after Integration Application submission and get them ahead of the curve in understanding what is required in legislation and how to navigate these components with their community.
Quality Assurance and Learning Panel (QALP) Invitation
The Oregon Department of Education invites you to submit a short application* to serve on a Quality Assurance and Learning Panel (QALP) to support the implementation of Oregon's Integrated Application for Six ODE Initiatives. ODE will bring together, virtually, panels of people to review and affirm the work of ODE staff while increasing learning about the work being done in districts, charter schools and communities across the state of Oregon.
QALP panels will occur after districts, eligible charter schools, and YCEPs and JDEPs have submitted their integrated guidance applications and have been initially reviewed by ODE. QALP panels will then review ODE’s initial review and either affirm the review or ask for additional review from ODE. ODE will facilitate panels that will convene each week for approximately 14 weeks between March 23 and June 30, 2023.
Panelists will be asked to commit to one half-day (8:30am-12pm or 1pm-4:30pm) virtual meeting to review ODE's evaluation of up to four integrated applications. To be considered, submit a complete application no later than Friday, February 3rd, 2023. Participation in the Quality Assurance and Learning Panel is voluntary and subject to public record. Panelist applicants will be notified of their selection in February 2023.
Submit an application to serve our students and help improve conditions, access and opportunities for young people in public education!
*or copy and paste this link into your browser:
https://app.smartsheet.com/b/form/b3afe06d067b4efead3ec39b4825ec55
2020 Student Health Survey Findings & Considerations
The Oregon Health Authority’s Student Health Survey (SHS) provides a snapshot of how students in Oregon are doing physically, emotionally and socially. The 2020 SHS Findings & Considerations document and video offer a collection of highlights from this report that spark questions for further consideration. This is an effort to support applying OHA’s overall findings in a way that can be most actionable for districts at this time in their planning under the Integrated Guidance.
Important Dates & Action Items:
Career and Technical Education - Perkins V
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January 13, 2023: 2022-23 CTE Program Yearly Update Closes
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February 1, 2023: 2023-24 Perkins Consortium Change Requests Due (conversations with ODE should take place well in advance of this date)
Student Investment Account
- January 1-31, 2023: Q2 Reporting Window
- Reporting dashboards are unlocked January 1, 2023 and reports are due January 31, 2023
- Please keep in mind that part of the requirements for the Q2 SIA Progress Report is the submission of your Financial Audit. SIA Grantees must do the following;
- Submit your 2021-22 Financial Audit Report for the fiscal year ending June 30, 2021 via email to the School Finance team at ode.schoolfinance@ode.oregon.gov, if you haven’t already done so.
- Present your 2021-22 Financial Audit Report to your governing board.
- Post your 2021-22 Financial Audit Report to your district or eligible charter school website, and ensure a copy is available in the main office.
- Submit your board meeting minutes, verifying the presentation of the 2021-22 Financial Audit Report, via attachment on your SIA Reporting Dashboard by January 31, 2023.
- SIA Q2 Office Hours
- Our team is holding two office hour sessions to answer any questions coming up about Q2 Reporting. Please RSVP here:
- Tuesday, January 10 at 10-11am
- Thursday, January 26 at 1-2pm
Program Specific Updates
Student Investment Account
Returning SIA Funds for 2021-22 Grant Year
Please continue to work with your District Grant Manager to get your Quarter 4 report completed and approved and return any unspent funds to ODE to close out your 2021-22 grant.
Temporary Rule Change for Charter School Eligibility
On Thursday, December 8, the State Board of Education passed a temporary rule change for determining charter school eligibility. This allows ODE to use the 2019 spring membership report for economically disadvantaged data to determine charter schools that are eligible to apply independently for the 2023-25 based on this indicator. All other determination for other indicators remains the same. ODE had previously communicated out that some charter schools on this list were eligible pending State Board approval, which again is now confirmed.
EGMS Claims
As of January 1, 2023, SIA grantees can now draw down up to 75% of their overall allocation for the 2022-23 school year. If you haven’t already done so, please submit your claim in EGMS!
Every Day Matters
Addressing the roots of Chronic Absenteeism
The Every Day Matters OARs were updated to include the opportunity to fund community-based approaches to support focal student groups. This is anticipated to have a positive impact on addressing the root causes of chronic absenteeism, and remove barriers to attendance for students and families. The grant program will launch in the 2023-25 biennium.
CSI TSI Support
School districts with remaining ESSA Partnership Funds, which expire September 30, 2023, must submit a revised plan and budget to ODE that reflects service and support to focal students in identified schools. School and district leaders should collaborate on the review of data and community engagement input to inform their plan revisions. Click here to submit a revised plan and budget.
School districts serving three or more CSI or TSI schools or school districts with 50% or more of their total schools identified for CSI or TSI support will receive Federal School Improvement Funds to Support CSI and TSI Schools. This new grant will be included in the Integrated Plan and Budget Template and recipients will move through community engagement and needs assessment processes in accordance with Aligning for Student Success - Integrated Guidance for Six ODE Initiatives to plan for and access these funds.
These funds will continue to be allocated to the school district. ODE will provide an allocation for each identified school in the district eligible for school improvement funds to develop and implement school-level activities. This allocation amount is not a dictate - but provided at the specific school level to support strong communication between principals and superintendents to determine best use tied to purpose. ODE will allow for flexibility in collaborative planning as informed by community engagement and agreement from building leaders.
Please reach out to your EII point person should you have any additional questions.
*or copy and paste this link into your browser:
https://app.smartsheet.com/b/form/98f4143c374342b8aa4723871ca12950
FAQs
My district will not be able to finalize our board meeting minutes before the SIA Annual Financial Audit submission window closes. Can I submit draft minutes?
In order for approval, board meeting minutes and the URL to the posted report must be provided to ODE. While finalized minutes are preferred, draft minutes will be accepted.
What should schools do to support students who experience absence?
As outlined in OAR 581-021-0081 (5)(a-b), schools must provide support for students to attend school regularly. Schools must allow work missed by students to be made up within a reasonable period of time following the return to school, at a minimum of one day per day absent. Schools must work with students to determine what is reasonable based upon the student needs, academic situation, and amount of make-up work to be completed. For a planned absence, schools should provide homework prior to the absence. Evaluation of student work received within the allowable time following return to school shall not incur a penalty or grade reduction related to being late. Schools must also offer equitable access to community, academic, and social/emotional resources. Resources must be culturally and linguistically responsive and support mental/behavioral health and physical well-being.
Highlighted Resources for the Month
In October 2022, ODE released a Centering Health and Well-Being in Education resource in collaboration with OHA. In follow-up to that release, last month, ODE hosted a Centering Health and Well-Being in Education - OHA/ODE Webinar, where some health partners and districts shared more about the strategies they’ve developed to support health and well-being using SIA funds. If you weren’t able to join and are interested in learning more, we encourage you to review the recording.
The 2021-22 ODE Annual Statewide Report Card is out. This report provides a tool that makes education data accessible to researchers, media, students, and parents and creates a clear, complete, and factual picture of the state of education in Oregon.
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