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TO: Recipient Agencies (RAs) of the ODE USDA Foods Program
RE: USDA Foods Ordering Schedule for School Year 2023-2024 – National School Lunch Program
ACTION REQUIRED By March 15, 2023
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It is time to start planning for SY2023-2024 USDA Foods direct delivery and diversion ordering in WBSCM and allocating USDA Foods entitlement amounts to USDA DoD Fresh and/or UFVP. The Oregon Department of Education (ODE) USDA Food Distribution Program uses the Federal Web-Based-Supply-Chain-Management (WBSCM) system for the ordering of USDA Foods and the allocating of USDA Foods entitlement.
SY2023-2024 USDA Foods Ordering Schedule
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USDA Foods Entitlement
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Late January, 2023
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SY2023-24 Preliminary USDA Foods Entitlement posted in WBSCM
- Run an Entitlement report in WBSCM (Program NSLP, Program Year 2024)
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Planning
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February 1st, 2023
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- Use the ODE Ordering resources to plan your orders for entry in WBSCM:
- SY2023-24 USDA Foods Available List
- Direct Delivery Order Planner
- Diversion/Processing Order Planners & SEPDS/Commodity Calculators
All resources will be posted to the ODE USDA Foods website by 2/01/2023
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Ordering in WBSCM
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February 6 through March 15, 2023
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WBSCM Catalog & Ordering opens February 6
- Enter all orders for direct delivery and/or diversion
- Calculate set-aside amounts for DoD and/or UFVP
- Attend a WBSCM Order Training if needed
WBSCM Catalog & Ordering closes March 15
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Submitting Set-aside Entitlement
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March 15, 2023
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SY2023-24 DoD Fresh and UFVP Entitlement Set-Aside due to ODE
- Submit the Set-Aside Entitlement Request form
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2023 Training Opportunities
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‘USDA Foods Program for New Staff’ webinar
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Wednesday, January 18
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10.00am-11.00am morning session
2.00pm-3.00pm afternoon session
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‘Diversion-Processing for New Staff’ webinar
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Wednesday, January 25
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10.00am-11.00am morning session
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2.00pm-3.00pm afternoon session
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‘WBSCM Ordering Training’ webinar
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Wednesday, February 8
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10.00am-11.00am morning session
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2.00pm-3.00pm afternoon session
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Wednesday, March 1
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10.00am-11.00am morning session
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2.00pm-3.00pm afternoon session
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To register, go to the SNP Training Page and select the training listed under upcoming trainings
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To read detailed instructions on how to use USDA Foods entitlement and order USDA Foods in WBSCM click SY2023-24 USDA Foods Ordering Detailed Instructions.
Please contact us at ode.fooddistribution@ode.oregon.gov with any questions. Happy ordering season!
Enclosure: Detailed instructions SY 2023-2024
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Damasita Sanchez
USDA Foods and Procurement Manager
Child Nutrition Programs
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Voice: 503-947-5600 | Fax: 503-378-5156 | www.oregon.gov/ode
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