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To: District Superintendents and Public Information Officers
From: Susan Payne, Education Standards and Systems Specialist
Date: September 8, 2022
Re: 2021-22 Division 22 Standards Assurances Deadlines
Dear Superintendent,
My name is Susan Payne, and I facilitate the Division 22 Standards Assurances Process as part of my work as ODE’s Education Standards and Systems Specialist. This email is a follow up communication to ODE Assistant Superintendent Jennifer Patterson’s memo regarding Division 22 Standards Assurances sent on August 5. I know this email comes during a busy time, just as the new school year is getting underway. We want to ensure that you have the information and resources that you need to plan for completion of the 2022 Division 22 Assurances process.
As a reminder, the Division 22 Standards Assurances process includes three steps, summarized below, along with the 2022 timeline:
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By November 1, 2022: School district superintendents report to their local School Board the district’s compliance with all Division 22 Standards for the 2021-22 school year.
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By November 1, 2022: School districts post the community report to their websites.
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By November 15, 2022: School districts complete and submit to ODE the annual Division 22 Standards Assurances Form.
We are providing this information to you now with the recommendation that you plan to include the Division 22 Standards Report on your local School Board’s October agenda in order to meet the Nov. 1 deadline.
To support school districts in completing the Assurances process, ODE has provided the following resources, which can be accessed from the Division 22 webpage:
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Community Report on Compliance with Public School Standards Template that meets WCAG 2.0 accessibility criteria. Districts are required to use the template provided by ODE.
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File format: ODE recommends posting the report as a PDF (converted from the original Word file). This ensures both ease of access and accessibility for people with disabilities. Alternatively, districts may upload and post the report as a Word.docx file in Google Drive.
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Translation: Schools must communicate information to limited English proficient parents in a language they can understand about any program, service, or activity that is called to the attention of parents who are proficient in English. ODE has provided translated versions of the template in six languages.
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Online Submission Form that school districts must use to submit their assurances to ODE
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Report and Submission Form Instructions that explain how to complete the required Division 22 Standards Community Report Template and how to submit assurances to ODE through the online submission form
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School Board Presentation Template that can be customized in order to communicate changes to Division 22 and to share the district’s Division 22 Standards Report with the School Board (a PowerPoint version of the template is also available)
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Recorded webinar (20 mins.) that walks you through the process for completing the Division 22 Standards assurances for the 2021-22 school year; the slide deck from the webinar is also posted
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District Internal Tracking Sheet that districts can use to gather and record information on compliance with each rule (click here to make a copy for your own use)
In addition, ODE will be hosting drop-in office hours via Zoom to answer questions and provide support:
- Wednesday, 9/14, 9-10 am
- Friday, 9/16, 3-4 pm
- Tuesday, 9/20, 11:30 am - 12:30 pm
- Thursday, 9/22, 4-5 pm
You can join the Division 22 Office Hours by using the following link: https://www.zoomgov.com/j/1601037617?pwd=Qkd6ZFhKeEhwVExrc2l6NDlOSG5Mdz09
You can also dial in using your phone (Toll Free):
+1 669 254 5252 US (San Jose)
Meeting ID: 160 103 7617
Passcode: 643522
Please reach out to me at any time via email (Division22@ode.oregon.gov) or phone (503-580-6814) for more information or support.
Sincerely,
Susan Payne
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