Important Dates & Deadlines
Monday, January 31, 2022: SIA Quarter 2 Progress Report Due
Monday, January 31, 2022: SIA Financial Audit Report Due
January and February: Formal Reviews for HSS recipients still engaged in the eligibility process
March 2, 2022: Responses Due for Winter Update Survey (see information under ESSA Partnerships below)
Program Specific Updates
Early Indicator and Intervention Systems (EIIS)
Combined drop-in office hours for Every Day Matters and EIIS - connect with ODE staff, Saskia Dresler and Dany Douglas, to bring forward your questions, share successful strategies, and collaborate on your district's EIIS plans. Please see Every Day Matters (below) for office hour times and registration.
Every Day Matters (EDM)
Combined drop-in office hours for EDM and Early Indicator and Intervention Systems - connect with ODE staff, Saskia Dresler and Dany Douglas, to bring forward your questions related to attendance.
February’s office hours dates and times:
ESSA Partnerships (CSI/TSI)
Districts receive ESSA Partnership sub-grants to support identified CSI/TSI schools and their targeted student groups. Districts are responsible for monitoring school-level progress and adjusting improvement strategies and activities accordingly. This Winter Update Survey prompts districts to reflect upon and share about the implementation of improvement strategies at identified CSI and TSI schools. Responses provided here will help inform ODE as to Oregon’s models of support for current and future CSI and TSI schools. Here is a worksheet to develop responses offline before submitting. Responses are due by March 2, 2022.
If you have any questions pertaining to ESSA Partnerships or identified CSI / TSI schools, please reach out to your EII point people or email ODE.EII@ode.oregon.gov.
High School Success (HSS)
As of January 10, 2022, High School Success is no longer using SMApply software for planning, application management and reporting. This change will eventually support further alignment over time and make for a better user experience. Each school and district grant recipient now has an individual SmartSheet dashboard that houses your 2021-23 needs assessment, HSS plan and budget, expenditure reporting, and plan changes. Please email ODE.EII@ode.oregon.gov with any questions.
Student Investment Account (SIA)
The SIA team recently released SIA Grant Amendments and Grant Agreements. As a reminder, previous SIA grantees received Grant Amendments, while districts and eligible charters submitting a new application received Grant Agreements. Please sign and return the Grant Amendment or Agreement (via the SIA grantee Smartsheet link) as soon as possible to expedite processing.
As a reminder, Grant Amendments do not need to go through your governing board process to be executed. ODE encourages recipients to post amendments alongside the original grant agreement on the district or school website.
For those receiving Grant Agreements, please remember agreements are required to be presented to your governing board with opportunity for public comment, not as a consent agenda item. The Grant Agreement must be approved by the governing board and posted to your website. You will need to provide ODE with board meeting minutes (draft minutes fulfill this requirement) showing this approval and the URL for the webpage where the Grant Agreement is posted.
If you have any questions, please reach out to your District Grant Manager or ODE.EII@ode.oregon.gov.
FAQs
Q: Can I submit my SIA Quarter 2 report without my Financial Audit board minutes?
Your Quarter 2 report can be submitted without the Financial Audit board minutes. The board minutes will not hold up the approval of your Quarter 2 report. Please keep in mind that the 2020-21 Financial Audit Report needs to be presented to your board as a regular agenda item (not a consent agenda item). There is no requirement for board approval of the 2020-21 Financial Audit Report. If you find that you need more time for submitting your Financial Audit board minutes, please contact your District Grant manager or ODE.EII@ode.oregon.gov.
Q: Why has my SIA claim in EGMS been rejected?
The SIA grant is unique relative to most ODE processes in that grant recipients receive disbursements of their total allocation on a quarterly basis ahead of expenditures. Since amendments and agreements were fully executed during the third quarter of the fiscal year, grant recipients now have access to 75% of their annual allocation.
We encourage grantees to submit claims that reflect this quarterly disbursement model. When the ODE team sees claims come in for less than the quarterly disbursement allowed, the claim will be rejected, and grantees will be asked to resubmit the claim for the full amount of their quarterly disbursement. Grantees are expected to draw down 75% of their funds by March 31, 2022, with the final 25% available for withdrawal on April 1, 2022 and required to be drawn down by June 30, 2022.
The disbursement schedule is outlined in Exhibit A, Section V of Grant Amendments & Agreements, and is articulated below:
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July 1 - 25% of funds allocated for Grant Year
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October 1 - 25% of funds allocated for Grant Year
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January 1 - 25% of funds allocated for Grant Year
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April 1 - 25% of funds allocated for Grant Year
Highlighted Resources for the Month
Updates from the Office of Education Innovation and Improvement
EII is pleased to announce that comprehensive guidance, which includes an integrated approach to community engagement and needs assessment across six initiatives, will be released in February of this year.
This new guidance is provided more than a year ahead of when applications will be submitted to ODE in March 2023. The timing of release is intended to give the time needed for grant applicants to prepare and operationally align their internal planning for these state and federal programs:
- High School Success (HSS)
- Student Investment Account (SIA) within the Student Success Act
- Continuous Improvement Planning (CIP)
- Career and Technical Education - Perkins V (CTE)
- Every Day Matters (EDM)
- Early Indicator and Intervention Systems (EIIS)
One of the aims of this effort is to significantly decrease administrative burden and administrative confusion while putting forward a single application and combining processes for planning, needs assessment, community engagement, budgeting, and evaluation.
The headline is that students, communities, educators, school leaders, and postsecondary, business, and industry partners now have the opportunity and responsibility to plan and integrate these programs and funding streams in a way that improves the well-being, health, climate, quality of instruction, and outcomes for each and every student in Oregon with dedicated attention to focal student groups.
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