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Our Application Managers continue to share status updates with applicants and we’re pleased to share that over 115 applicants have received grant agreements at this time. Over the next several weeks, we’ll continue to send out grant agreements on an ongoing basis as applicants meet application requirements. As we continue sending out agreements, we’d like to reiterate a few key pieces of information in a recent SIA messages about what to do once you receive your grant agreement.
You are required to take these three steps once you receive your grant agreement:
- Make the grant agreement available at the main office and post it on your district website;
- Allow for public comment on the grant agreement at an open meeting; and
- Share the grant agreement at an open meeting and receive approval by the local school board. You will be required to submit a copy of the board meeting minutes indicating board approval as well as opportunity for public comment. It is acceptable to submit draft minutes to meet this requirement.
Once you have completed these steps you will need to upload:
- Signed grant agreement
- Board meeting minutes (indicating board approval of the grant agreement and the opportunity for public comment)
- Signed agreement with sponsored public charter school (if applicable)
- Local Optional Metrics (if applicable)
All of this will be submitted via Smartsheet and submission/upload instructions will be included in the initial email with your district’s grant agreement. Smartsheet will also send weekly automated reminders with these instructions.
If you have not received your grant agreement and you believe you have met all of the application requirements, you are welcome to contact your application manager or SIAinfo@state.or.us. You might also want to check your email junk mail or spam folder for an email from automation@app.smartsheet.com which will contain your grant agreement.
Q: We need to amend our original plan due to the reduction in funding and shifting needs of our community? What do we need to submit and by when?
A: As a reminder, an amendment constitutes major changes that shift the plan away from the original direction in a significant new way. If you need to create a new SIA plan in light of the reduction in funding or changing needs of your students and community, then you will need to submit a plan and budget amendment by Thursday, October 15. You can submit a simplified application by completing this Amended SIA Grant Application form, which requires uploads:
1) an updated SIA plan detailing the new activities, strategies, and outcomes;
2) an updated budget using the required budget template; and
3) board meeting minutes documenting the opportunity for public comment and approval of the updated plan.
If you are simply making an adjustment, which is when you plan to continue to implement some portion of your originally planned activities or shift to a tiered plan submitted in your original application, you do not need to submit an amendment. The SIA team will catch up with these adjustments in spending through the quarterly reporting process slated to begin in January 2021.
If you have any questions about whether you need to submit an amendment or need an beyond October 15 to submit this information, reach out to SIAinfo@state.or.us.
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Share how your district or school is centering mental health as you welcome and connect with students this upcoming school year.
- Find previously shared SIA News and Status Updates.
- Learn more about the submitted SIA Plans on our webpage.
- As you may have seen in a recent message, a new weekly report to better understand every school’s COVID-19 School Status. The information from this weekly Status Report is now being posted on the ODE Website. If you do not see your school reported on the weekly status report please email odecovid19@ode.state.or.us or check with your district administrator.
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Please send any questions or comments to SIAInfo@state.or.us.
You’ve been automatically added to this listserv based on your role, but you can manage your subscription as needed. We encourage you to share this message with new staff in your school/district who may be interested in receiving these weekly updates.
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