Motor Carrier News: Renewal, CCD is moving and more!

Oregon Department of Transportation sent this bulletin at 12/14/2022 11:46 AM PST

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Commerce and Compliance Division | ODOT | December 14, 2022

2023 Renewal

If you have yet to renew, we encourage you to do so today. Don't wait until the last minute!

Oregon-based carriers (Commercial, Apportioned and IFTA) should have received your renewal packets.

Apportioned and IFTA carriers can complete your renewal by mail, in person at a CCD office or through Oregon Trucking Online (TOL).

Commercial carriers cannot currently renew online. To complete your renewal, please fax your completed and signed forms to (503) 378-6880, or mail them to or visit us at our Salem or Portland Bridge offices.

Out-of-state carriers with established Oregon motor carrier accounts only need to ensure that your current vehicle list is up to date, as all listed vehicles automatically re-enroll in the Oregon Weight-Mile Tax (WMT) Program. No action is required unless you need to add, amend or cancel vehicles in your account. You can do all of this online through TOL!

For all 2023 renewal information, including how to schedule and prepare for a renewal appointment for in-person service, please visit CCD’s renewal page.

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Renewal Deadline Extensions for Oregon-based Carriers

Due to system issues, we extended the 2023 commercial vehicle registration renewal period for Oregon-based carriers. The renewal period is open through January 31, 2023. This includes both commercial registration and IRP.

Additionally, we are extending the licensing renewal period under the International Fuel Tax Agreement (IFTA). The deadline to pay fees related to vehicle registration and IFTA license renewals is now January 31, 2023. The display grace period extends to March 15, 2023, meaning you have until that date to affix renewal stickers to your vehicles.

Please do not hesitate! Complete your renewal ahead of the deadlines to allow for processing time!

You can read the announcement letter from Director Strickler here.

New for 2023 Renewal: HB 2007 Compliance

Per HB 2007 (2019), some carriers in Multnomah, Washington and Clackamas counties with older vehicles must comply with the new DEQ Diesel Retrofit Compliance Program and meet DEQ-approved retrofit requirements.

We cannot process your renewal until you have met these new standards or have an approved exemption.

The exemption form can be found online here.

Please visit DEQ's website today for all information to ensure you are compliant in time to process your renewal for 2023.

Don't forget PRISM!

Don’t forget! Oregon is a Performance and Registration Information System Management (PRISM) compliant jurisdiction.

Make sure you meet all requirements for the PRISM program when renewing this year. For more information, please see CCD’s PRISM requirements checklist.

CCD is moving in January!

Exciting news: We are moving our Salem office in January!

On Friday, January 19, our offices and phone lines will close at 5pm and that will be the last time we do business at 3930.

On Monday, January 23, we will reopen at our new location on Airport Road. On that day, our new address will be:

455 Airport Road SE, Building A
Salem, OR 97301

Make sure all mail is addressed properly starting January 23, 2023.

At our new location you will find directional signs leading you to us in Building A, along with where to find our truck parking for standard tractors and 53’ trailers.

We will share more information about our move soon. Stay tuned!

Quarterly Weight-Mile Tax Reporting

Did you know that you can apply to file quarterly weight-mile tax reports?

This option is available to all carriers who currently file monthly weight-mile tax (WMT) reports, including those who previously did not qualify.

If you want to elect to file quarterly starting in Q1 of 2023, complete the Application to File Quarterly Weight-Mile Tax Reports and return it to us by December 31, 2022.

Note: Carriers who file flat monthly mileage tax reports are not eligible to file quarterly tax reports.

Winter Travel: Chain up!

Driving in Oregon can be hazardous — and truckers play a big role in how safely we get through the season of snow and ice.

Be prepared to chain up properly this winter and avoid a costly fine.

Stay safe out there!

Make things easier - use Oregon Trucking Online (TOL)

We encourage you to take advantage of the many services available to you through Oregon Trucking Online (TOL).

Once you have a registered account, you can operate on permanent tax credentials and handle nearly all of your needs online. TOL makes things easy and saves you time and hassle!

How do you set up an Oregon Trucking Online account?

Establish a motor carrier account with Commerce and Compliance Division.
2. Go to TOL to request a PIN.
3. Follow the instructions on the PIN Request Form.
4. An owner, partner, LLC member/manager, corporate officer or someone possessing a Power of Attorney must sign the PIN Request Form.
5. Fax or mail your PIN Request Form to Commerce and Compliance Division.
6. Upon approval, you will receive a confirmation email with a temporary PIN password.
7. Log in to TOL with your name, file number and temporary password and setup your permanent password.

If you have trouble registering for TOL, please call 503-378-6699.