Embracing Workday, January 2023

Oregon Department of Human Services sent this bulletin at 01/19/2023 01:00 PM PST

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ODHS Workday Newsletter

January 2023 edition

Make sure you verify your info in Workday

Now that state employees are using Workday for payroll and time tracking, make sure you review and verify your information in the platform.

It is easy to complete, simply login to Workday, then:

Click on Verify My Information app or type verify into the search bar and hit the enter key
Click on Verify My Information under Tasks and Reports and follow the prompts to verify your information

You are done!

Read it on the OWL

graphic with two screengrabs showing Workday Verify My Information

It's easy to view your payslip in Workday

You can easily view your Workday payslip — formerly known as a paystub — all you need to do is type payslip in the search bar, then choose My Payslips to see the reports.

If you have more questions about your payslip, Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) Payroll Manager Michelle Barrett recently recorded an 11-minute video about the Workday payslip.

Read it on the OWL

video thumbnail image for Workday payslip sessions

Working remotely resources in Workday

You may still have questions about working remotely and the tasks you need to complete in Workday. The Oregon Department of Human Services (ODHS) Workday team is here to help. There are four types of working remotely requests:

In-state full-time
In-state hybrid
Out-of-state full-time
Out-of-state hybrid

You can search Workday for the appropriate knowledge articles to help guide you through submitting a working remotely request. To access knowledge articles, first type working remote in the search bar and press enter. Second, select Articles from the navigation column on the left. Third, choose the knowledge article that applies to your situation.

Read more on the OWL

Screen grab of Workday platform showing how to access Knowledge Articles

Regular check-ins give everyone a voice

Your manager has until Jan. 31, 2023, to schedule your 2022 fourth quarter check-in with you and submit the information into Workday. The quarterly check-in is set aside for a discussion between each employee and their manager to document progress towards meeting performance expectations and goals in a particular calendar quarter.

These meetings are also known as Performance Accountability Feedback (PAF) sessions and offer benefits to both managers and employees. Oregon Department of Human Services (ODHS) Director Fariborz Pakseresht said, "These check-ins help facilitate understanding of goals, communication, engagement, motivation and relationships between managers and their staff. Providing regular and effective feedback and direction to our staff can result in greater productivity, reduced turnover and higher employee engagement."

The Department of Administrative Services (DAS) has set an expectation that all state agencies maintain a 90 percent check-in completion rate each quarter. ODHS Human Resources (HR) has tools for managers to help us achieve our check-in expectation including a Workday PAF Checklist and a Single Manager Report job aid for managers, be sure to bookmark the ODHS HR OWL page for quick reference.

Read it on the OWL

Managers, make sure to note extended leave in Workday

When an employee is on Extended Leave Without Pay (LWOP), it is critical that managers update Workday to reflect the LWOP status. Managers must note when an employee begins leave and when a person returns to work.

Managers should work closely with their assigned Oregon Department of Human Services (ODHS) Human Resources (HR) business partner to make sure LWOP tasks are completed. The HR business partners are happy to assist and answer questions. Be sure to bookmark the ODHS HR OWL page which includes contact information, scroll down about halfway to view the section which is highlighted in blue.

Read it on the OWL

Bookmark these resources

Workday login

Workday OWL page

DAS Workday page

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