OSDE Weekly Messages for School Administrators
OK State Dept of Ed sent this bulletin at 02/18/2014 12:39 PM CSTHaving trouble viewing this email? View it as a Web page.
Superintendents and School Administrators,
Below is a compilation of messages from the Oklahoma State Department of Education for the week. Please share these as needed with other administrators or educators on your staff. Thank you.
Contents:
- Science standards open for public comment
- REAC3H Summit spots available
- Testing Status Application updated
- Statewide School Immunization Survey
- Third-grade reading poster for parents
- E-rate update
- Data verification training
- Site code-grade span deadline notice
- Child Nutrition Community Eligibility Provision Training
- 2014 Aerospace Education and Industry Partnership Day
Science standards open for public comment
On February 18, 2014, a Notice of Rulemaking Intent (NRI) in the Oklahoma Register notifying the public of proposed amendments to one rule in Title 210 for the State Board of Education (“Track 6”). Copies of proposed draft rules and Rule Impact Statements are available at http://ok.gov/sde/administrative-rules
Written comments on the proposed rules will be accepted through 4:30 p.m. on March 20, 2014. Written submissions may be submitted via email to rules@sde.ok.gov during the open public comment period.
A public hearing whereby members of the public may submit oral comments is scheduled for 10:00 a.m. March 20, 2014, at the Hodge Education Building, State Board Room, Room 1-20, 2500 North Lincoln Boulevard, Oklahoma City, Oklahoma.
Persons wishing to speak must sign in at the door of the State Board Room prior to the start of the hearing. Time limitations may be imposed on oral presentations to ensure that all persons who desire to make oral comments will have an opportunity to do so.
Spots still available at REAC3H Summit
The 2014 REAC3H Summit is tomorrow in Norman! It’s nearly sold out, but there are still a few tickets left. If you would like to attend but you haven’t registered yet, be sure to register by 4 p.m. today on this website: http://reac3hregionalpd.eventbrite.com We will be unable to register anyone at the door tomorrow because we expect to be at maximum capacity, so sign up now! If you can’t make it to the summit tomorrow we would love to see you at an upcoming REAC3H Regional: Registration for Regionals is also available at http://reac3hregionalpd.eventbrite.com.
Testing Status Application updated
The Testing Status Application is updated and located on the Accountability (A-F Report Cards) Application, which can be accessed through your Single Sign-On account. The old application has been removed and replaced with instructions guiding you to the new system. District logon administrator will need to access this site to submit student testing designations. Any information previously submitted through the old system is now in this new system. There is no need to resubmit any old requests.
Once inside the Accountability System, there is a menu option for “Applications” and a link to the Testing Status Application. To add a student to the list, click on the “Add New” link. You will then enter the name or STN of the student in question into the text box to search for the student. If you need to submit multiple students with the same issue, you can add additional students to your list and submit them all at once. The SDE will review the requests, and districts will be able to see the status of their requests within this system. This system utilizes current student information from the WAVE. If you are unable to find a student in this system, you need to check that all of the student’s information is correct in your system. As always, any changes to your student information system will update overnight, and the student should appear in this system on the following day. If you have any questions, don’t hesitate to contact the Office of Accountability and Assessments at 405-521-3341.
Statewide School Immunization Survey
Linked below is information about the Statewide School Immunization Survey, which should be completed by March 18. The survey will be conducted through an Internet site. Details are included in the attachment. A worksheet also is included to help with the completion of the survey. The intent of the survey is to measure protection and compliance with state law.
If you have any questions, please contact the State Health Department at 405.271.4073 for those locally in the Oklahoma City area and 1.800.234.6196 if calling long distance. You may also contact the department by email at Immunize@health.ok.gov.
Third-grade reading poster for parents
With this school year being the first year of full implementation for the third-grade retention portion of the Reading Sufficiency Act (RSA), the Oklahoma State Department of Education has produced a poster to give parents a quick overview of the requirements of the law.
A link to the poster is below for your use. We urge you to hang this in a place where parents or guardians of your third-grade students, and possibly parents of children in earlier grades will see it.
In addition, the department also has produced a tri-fold brochure in English and Spanish that can be shared with parents. The brochure includes a number of FAQs about the law, its six good-cause exemptions and other material. An updated educator brochure will be coming soon.
The brochures and additional information can be found here: http://thirdgradereading.ok.gov.
E-rate update
Federal Communications Commission Chairman Tom Wheeler committed to the following principles in modernizing the E-rate program, "One, to focus on the priorities of the 21st century: high-speed connectivity to every school and library and throughout those institutions. Two, to update how we manage the program to make it easier and more productive for schools and libraries. And three, ensuring sufficient resources are made available to meet our modernization goals, starting with a $2 billion down payment on the expansion of high-speed connections over the next two years, while still meeting expectations set by the 2014 program rules." The FCC will release proposed changes for comments in the next couple of months to help meet these goals, and they seriously consider all comments from schools and libraries. We will provide the link when it is available and encourage districts and schools to comment about how the changes will affect them.
E-rate Reminder
Your district's E-rate form 470 must be filed no later than February 26.
Your district's E-rate form 471 must be filed no later than March 26.
E-rate Help Desk - (405) 471-0912
Oklahoma schools and libraries now have an E-rate Help Desk they may call with questions about E-rate. The Help Desk has access to all documents you have filed so they can answer specific questions about your district or application. The number is (405) 471-0912. Learn more at http://openrange.ok.gov/e-rate.html.
E-rate Training:
E-rate 101: A Beginner's Guide to the E-rate Program Click here to view the recorded session. Use password OMES1.
Cracking the Window, Part 1: Eligibility and the Form 470 Click here to view the recorded session. Use password OMES2.
Cracking The Window, Part 2: Preparing the Form 471 Tuesday, March 11, 2 pm CST. Register now.
Data verification training
The State Department of Education is offering webinar trainings on the following topics during February and March. The training sessions under each heading are repeat sessions of the same information, so if you are registering for a topic, you only need to register for one session under the heading.
WAVE Training
Thursday, February 20, 2014 Francis Tuttle Technology Center, Rockwell Campus , 12777 N. Rockwell Ave., Oklahoma City, OK 73142
1:00 – 4:00 PM Registration Link:
Wednesday, March 5, 2014 Tulsa Technology Center, Riverside Campus , 801 East 91st St., Tulsa, OK 74132
1:00 – 4:00 PM Registration Link:
http://www.eventbrite.com/e/spring-2014-regional-wave-training-tulsa-tickets-9661761589
The focus of the Spring Wave Training will be the upcoming Spring 2014 Data Certification Projects and best practices for the successful completion of these projects. As with the Spring 2013 projects, the Spring 2014 Data Certification Projects involve certifying student-level data in the Wave that SDE will use to populate the following reports:
1.SMART Report
2.Advanced Coursework
3.Historical Adjusted Graduation Cohort
4.Drop Out Report
In addition to the reports above, the training will also cover the following topics:
1.TLE Roster Verification Pilot II
2.Assessment Correction Window PostCode
3.ACE End-of-Instruction Cumulative Report
- EOI Tests
- EOI Alternate Tests
- EOI Exemptions
4.Recap of Fall Reports
- Purpose
- Lessons Learned
5. 2013-2014 A-F Report Card Review
Cohort Graduation Rate
Monday, February 24, 2014 3:00 – 4:00 PM
Monday, March 10, 2014 2:00 – 3:00 PM
Monday, March 31, 2014 11:00 AM – Noon
Registration link: https://oksdeevents.webex.com
A-F General Update
Wednesday, March 12, 2014 10:00 – 11:00 AM
Registration link: https://oksdeevents.webex.com
Roster Verification Wave Data Training for Administrators
Monday, February 24, 2014 1:00 – 2:30 PM
Tuesday, February 25, 2014 9:00 – 10:30 AM
Wednesday, February 26, 2014 3:00 – 4:30 PM
Thursday, February 27, 2014 11:00 AM – 12:30 PM
Friday, February 28, 2014 9:00 – 10:30 AM
Registration link. Click the tab for Upcoming: https://oksdetraining.webex.com/
Roster Verification Wave Data Clean-UP Q & A for District Technology Leads
Monday, March 3, 2014 2:00 – 3:00 PM
Tuesday, March 4, 2014 2:00 – 3:00 PM
Tuesday, March 11, 2014 10:00 – 11:00 AM
Tuesday, March 25, 2014 10:00 – 11:00 AM
Registration link: https://oksdeevents.webex.com
Site code-grade span deadline Sept. 1, 2014
The Accreditation Section, of the State Department of Education, prepares and approves new site codes and grade span changes for Oklahoma’s public schools. We notify all departments of these changes and computer programming must be submitted for each change.
It is necessary to have every school’s grade span for the Accreditation Application correct and ready to enter before October 1, 2014.
For the school year 2014-2015, all site code requests and grade span changes must be submitted to the Accreditation Section before September 1, 2014. No grade span changes or added sites (with the exception of new construction) will be accepted after this date. We appreciate your assistance as it will allow us to serve the schools in a more efficient manner.
Community Eligibility Provision training for child nutrition program school food authorities
Section 104(a) of the Healthy, Hunger Free Kids Act of 2010 amended section 11(a)(1) of the Richard B. Russell National School Lunch Act to provide an alternative to household applications for free and reduced price meals in high poverty local education agencies and schools. The alternative is called the Community Eligibility Provision (CEP). Reimbursement for each SFA is based on claiming percentages derived from the percentage of identified students, i.e., students certified for free meals through means other than individual household applications. The claiming percentages established in the first year for an SFA may be used for 4 years and may be increased if the percentage of identified students rises. This conference is to inform interested SFA’s of the provision. Training is from 1:30 to 3:30 p.m. Thursday, March 6; and repeated Friday, March 7 or Tuesday, March 11 at the Network Sites. Register by going to http://www.eventbrite.com/o/videoconference-events-5593175065, choose the date you prefer to attend and follow the instructions. For questions call the Child Nutrition office at 405-521-3327.
2014 Aerospace Education and Industry Partnership Day
All Oklahoma grades 3-12 STEM teachers and school counselors are eligible to attend the 2014 Aerospace Education and Industry Partnership Day to learn about the aerospace industry in Oklahoma. The event will be from 8 a.m. to 4:30 p.m. July 31, 2014, at Rose State College in Midwest City.
Participants can receive $100 stipend and $110 Pitsco gift certificate; $15,000 in grants will be available to previous Fellows.
Registration opens May 1. For more information, contact sentryonellc@aol.com or hl.baird@careertech.ok.gov.
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