OSDE - SES February 21, 2023 - Internal

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District Self Monitoring

Based on district data determinations, some districts are required to complete self-assessment or self-monitoring activities as assigned by the OSDE-SES.  However, every district should be engaged in self-monitoring to ensure compliance and consistency within the district.  The Compliance and Monitoring Team has released the following tools for districts to use in their own self-monitoring.

Indicator Tool Kits

 Indicator toolkits assist districts in conducting a self-assessment for one or more of the indicators.  The toolkits include a series of guiding questions followed by guidance on the development of an improvement plan and progress review.  There are toolkits available for indicators 1, 2, 3, 4, 7, 9, 10, 11, 12, and 13.

District Monitoring Tool

The district monitoring tool is used for student-level review of IDEA documents (e.g. RED, MEEGS, IEP, Written Notice, and Invitation to Meeting).  It has a series of questions that are answered yes, no, or N/A to determine compliance for specific sections of the IDEA documents.  It can be used by teachers for their own file review or by district special education staff in monitoring individual files. 

You can access the Indicator Tool Kit the District Monitoring Tool on our website. If you have any questions, please call Special Education Services at 405.521.3351

Direct Coaching Support for District MTSS Implementation

The State Personnel Development Grant is soliciting applications for districts to receive direct coaching support for implementation of multi-tiered system of supports beginning School Year 2023-2024! All details are included within the Application for SPDG MTSS Implementation Support

For additional questions, please contact Project Director, Kristen Perez-Rickels by e-mail or 405.522.4513.


FY23 LEA Agreement Amendment

Districts must complete a FY23 LEA Agreement amendment to update their MOE tab. The information listed under the FY21 and FY22 column must match the districts data reported to OCAS. All amendments must be completed by February 24, 2023.

For assistance contact your Special Ed Finance Specialist.

Re-Allocation of Project 615

The Re-Allocation of Project 615 funds has been completed. Districts not submitting a budget application by December 1, 2022 have forfeited their allocation. Districts having completed a budget application prior to December 1, 2022 have received additional funds and must complete a budget amendment to budget the additional funding. Should you have any questions please contact your financial specialist.


OAAP Update!

You can find the most recent information regarding the Closure of the Instructionally Embedded Assessment Window, T.A. Training Reminder, DTC Information, and DLM updates prior to the spring testing window on our OAAP Update


OSDE-SES and OSPA - Qualified Professional Learning Series

OSDE-SES and OSPA are collaborating to bring school psychologists and school psychometrists a four-session professional learning series. Session 3 is specially designed for comprehensive evaluation.  This training is free and open to both school employees and individuals who contract with districts to provide evaluation services. Topics include disability specific evaluation components and evaluation tools/instruments. Please share this information with your qualified professionals. 

You won't want to miss this! 

Sign up today!

Registration for in person and virtual, along with being eligible for Project 613! For additional information, please see the Professional Learning Series: Qualified Professionals or contact Megan Salisbury with questions.

Early Childhood Outcomes Webinars

Improve your understanding of the Early Childhood Outcomes process and learn how outcomes data collection supports early childhood special education program in meeting the needs of students.

Questions can be directed to Megan Withers

CPI Regional Training


OSDE-SES in partnership with School Safety and Security will be offering Crisis Prevention Intervention (CPI) training. This training will be offered at eight (8) locations around Oklahoma to meet the needs of small and rural school districts.

This training is designed to equip school staff members with tools to use in crisis prevention, de-escalation techniques, and physical interventions when needed. 

Please save the date you would like to attend and wait for the registration to be released shortly! Funds in Project 613 (cost of travel, substitute teachers, and hotel) are permissible for reimbursement. 

Questions about CPI can be directed to Megan Salisbury & questions about Project 613 can be directed to Abby Johnson

**NEW** SAVE the DATE!

Save the Date!

Unraveling the Rope: Intensive Literacy Practices Conference

For all K-3 Educators on August 1, 2023

Metro Technology Center -Springlake 


For more information, please reach out to Alexa Hudak


**NEW** Partner University - Boot Camp Opportunities


NSUProfessional Development

**NEW** Student Involvement in the IEP In-Person

Student Involvement in the IEP process goes beyond a simple invitation to the table. In this workshop, teachers and stakeholders will understand how individualized roles impact student contributions and the steps they can take to support student involvement before, during, and after the IEP.

Questions can be directed to Lori Chesnut

Other News

Educational Interpreter Registry

If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry.  All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs. 


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