Contents:

• Welcome to Project 723 - Year Two
• Grant Overview
• Tech Tuesday Survey
• Helpful Information
• Next Steps
• Trainings

Welcome to Project 723 - Year Two

Congratulations and Welcome to our second year of Project 723! We are excited to have continued partnerships with those returning from Year One and new grantees from Year Two.    Meet the Team!

Chelsea Hunt Executive Director for Innovative Programs

Lyric Jackson Program Manager I

Precious Williams Grants Management Specialist I

Abby Anderson Claims Auditor

Grant Overview

The Oklahoma Schools COVID-19 Prevention Program Grant (Project 723) is funded by the Centers of Disease Control (CDC) and offered in collaboration with the Oklahoma State Department of Health (OSDH). The Oklahoma State Department of Education (OSDE) is the sub-recipient ensuring funds are disseminated to schools, monitoring grant progress, and reimbursing schools for allowable expenses.

This newsletter will be sent monthly and will contain many helpful hints, deadlines and resources.  

Please note: you may see this first newsletter multiple times as we want to ensure everyone has the opportunity to receive it.  Please keep an eye out for the second newsletter which will be focused on the claims process for 7/1/22-10/31/22. 

Tech Tuesday Survey

Please complete the Tech Support Survey here no later than November 30.

Helpful Information

For Year Two, we have updated many documents and helpful tools for a successful year. You will find links, tips and specific documents located in this section.

• Got questions? Please visit our Frequently Asked Questions page.
  
  
• Need a specific document? Check out our webpage for downloadable and fillable documents.
  
  
• The Project 723 OCAS Coding document has specific codes that are relevant to this grant. 
  
  
• Helpful tip: Completing 1 claim each month allows for faster turn around.
  
  
• OSDE will reimburse the CLIA application fee of $180.00. Grantees will need to submit an amendment to add a budget line for the CLIA Certificate Fee and use function code 2574 and object code 800.

• We recommend that schools districts use the Project 723 Allowable & Unallowable Expenses (Updated Sep. 2022) guidance. 
  
  
• Reminder we can only discuss details of an application with those listed in GMS under "contacts."
  
  
• When sending an email, if possible, please include name of district in subject line.

Next Steps

What should be on my radar list?

• Complete a CLIA application here or check out our FAQs for more information
  
  
• Consent Forms for minors and adults can be found at either OSDH or Project 723 websites
  
  
• School Personnel Records need to be updated for any use of grant funds. These personnel will need to be verified before any claims can be approved. 
  
  
• If you have carryover funds, they should appear on your Year Two application. If the FY22 carryover funds do not appear, please contact the Office of Innovation immediately. 
  
  
• More specifics regarding school districts submitting their first  7/1/22-10/31/22 claim will be in the following claims newsletter.

Trainings

As we begin the year, we will have various trainings that may be helpful. Upcoming trainings plus past trainings will be linked here for you to view.

Project 723 Application Webinar (Oct. 2022) Watch this recording to learn more about grant requirements, allowable expenses, budget parameters, and a step-by-step process for completing a Year Two application.

Project 723 Claims Webinar (Oct. 2022) Watch this recording to learn more about claims submissions, district claims checklist, and best practices to ensure a seamless reimbursement process for Year Two.

Federal Programs: Lunch & Learn (August 30, 2022) Speakers include: Michelle Dunn, Chelsea Hunt, Lyric Jackson & Matt Colwell

SIRS Refresher Recorded Webinar (August 2022)

McKesson Supply Manager Training (August 8, 2022) New ordering platform for COVID-19 rapid antigen tests and PPE.