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Contents:
The FY23 School Personnel Report is now available in Single Sign-On.
Download the FY23 School Personnel Report letter for instructions, important requirements and other helpful personnel reporting information.
If you have questions, contact Heather Young at heather.young@sde.ok.gov.
The Class Size Verification application is now open in Single Sign-On in read-only mode. Please review how your school's student information system (SIS) data is displayed within the system. Errors will be marked with a yellow exclamation point. Please note that all errors will need to be corrected within your local SIS and NOT the application.
The class size verification application will remain in read-only mode until Thursday, when schools will have the opportunity to begin confirming and certifying their data. Note: School Personnel Records will have to be certified prior to certifying any data in the class size verification application.
The following enhancements have been made to the Class Size Verification Application.
- Sept. 9: The 'Teacher OECS Check' now looks at both birthdate and last name. If you still have errors with teachers who have a valid teacher number, you will need to input their birthdate information in your student information system so that it will feed to the WAVE. Once that is done, the error should resolve itself.
- Sept. 9: A detail view has been added to the Wave Integration screen.
If you have questions, contact the Office of Accreditation at (405) 521-3335.
 View the OSDE Reporting Requirements Calendar for upcoming deadlines and reporting details.
The 61st annual United States Senate Youth Program (USSYP), established in 1962 by U.S. Senate Resolution, awards two student leaders from each state a week in Washington, D.C., to experience their national government in action. Delegates hear major policy addresses by senators, cabinet members, officials from the Departments of State and Defense and directors of federal agencies. Delegates will also participate in a meeting with a justice of the U.S. Supreme Court. Each delegate is awarded a $10,000 college scholarship for undergraduate studies.
USSYP is limited to juniors and seniors who are currently serving in any one of the following student government offices:
- Student body president, vice-president, secretary or treasurer
- Class president, vice-president, secretary or treasurer
- Student Council representative
- National Honor Society officer
- Student representative elected or appointed to a district, regional or state-level civic or educational organization
All student leadership qualifying positions are subject to the judgment of the state selection administrator and will be verified and confirmed.
Applications are due Sept. 30 by 5 p.m. Incomplete or late applications will not be considered. Finalists will be notified by Nov. 1. Finalists will be required to attend a virtual interview sometime in November.
If you have questions, contact Brenda Beymer-Chapman at brenda.chapman@sde.ok.gov.
District Capacity (Quarterly)
Each district is required to submit the number of students that each site within the district has the capacity to accept for the upcoming academic quarter. This data must be provided for each grade level at each site within the district.
Incoming Open Transfer Results (Quarterly)
Each district is required to review the summary of transfer results to verify accuracy.
Both reports will open Sept. 15 in Single Sign-On and close Oct. 15.
For instructions on how to complete both reports, review the Student Transfer System User Guide.
If you have questions, contact the Office of Accreditation at (405) 521-3335.
To better support a seamless transition from high school to postsecondary pursuits, OSDE has formed a partnership with Parchment to provide electronic transcripts to all districts at no cost. This service allows educators, students and families the opportunity to digitally transfer academic records among districts and postsecondary institutions nationwide at the push of a button.
Learn more about this free electronic transcript service and join Parchment for an informational webinar this Thursday at 12 p.m.
During the webinar, Parchment staff will be discussing product features and platform capabilities, as well as offering helpful tips, tricks and best practices to prepare you for the school year.
K-12 Parchment Back to School Webinar
Thu., Sept. 15, 12 p.m.
Register here
The more districts that participate, the more effective and efficient Oklahoma's student record system will become. Learn more about electronic transcripts here.
If you have questions, contact Marissa Lightsey at marissa.lightsey@sde.ok.gov.
Beyond Labels & Agendas: Practices That Make a Difference for Readers
This year’s Reading Conference will be an exciting opportunity to learn more about research-based practices in reading education. This is a hybrid event; attendees may choose to attend online or in-person at Rose State College.
Come learn how to use effective and engaging lessons that foster all students' success.
15th Annual Reading Conference
Rose State College, Midwest City
Sept. 23, 10 a.m.-2:45 p.m.
Register here
Register by this FRIDAY.
If you have questions, contact Melissa Brevetti at mbrevetti@osrhe.edu.
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A number of new education laws will take effect on Nov. 1.
View bill summaries below. Extensive summaries for these bills can be found in the 2022 Red Banner Book.
HB1800 – Extends the time period a person discharged from the military, or their spouse or dependent, is eligible for in-state tuition at a college or university from five years to ten years. Effective November 1, 2022.
HB2034 – Creates the Energy Discrimination Elimination Act of 2022 requiring the state treasurer to maintain and provide state government entities and political subdivisions a list of financial companies that boycott energy companies, with which the state is not to do business unless there is no viable alternative. Additionally, it prohibits government entities, including school districts, from contracting with any company unless the company attests that it does not boycott energy companies. Effective November 1, 2022.
HB2627 – Requires each county assessor to provide an annual report by June 1 listing any tax protests in excess of $3 million to the CFO of each impacted school district and recipient tax jurisdiction. It requires new documentation and filing requirements for assessors and tax protestors and allows assessors to appoint third-party appraisers. Effective November 1, 2022.
HB2768 – Requires the existing annual dyslexia awareness program to include information and training in dysgraphia beginning in the 2023-24 school year. Renames the Dyslexia Handbook to be “Dyslexia and Dysgraphia Handbook”, with subsequent triannual review and revision to include effectively identifying students who have dysgraphia and studying and making recommendations for research-based resources and interventions to support them. Requires a speech-language pathologist and an occupational therapist to be consulted while reviewing and revisiting the Handbook. Effective November 1, 2022.
HB3092 – Requires school library media programs to be reflective of the community standards for the population served when acquiring an age-appropriate collection of materials, multimedia resources, equipment, and supplies adequate in quality and quantity to meet the needs of local students. Effective November 1, 2022.
HB3258 – Classifies college professors having intimate relationships with concurrently enrolled high school students over the age of consent while enrolled in the professor's course as a sex crime. Effective November 1, 2022.
HB3315 – Eliminates the administrative fine as a penalty for persons under 21 who buy tobacco, nicotine, or vapor products, instead requiring they complete an education or tobacco use cessation program approved by the State Department of Health. Effective November 1, 2022.
HB3702 – Requires public schools, universities, state agencies, and public libraries to have technology protection measures for their digital or online library databases that prevent K-12th grade students from viewing or receiving obscene materials or content. Requires such entities to have safety polices and technology protection measures to prohibit and prevent a user from sending or receiving obscene materials and filters to block such materials. If a provider of online library resources fails to provide timely verification of compliance with the required protection measures, the entity or school is required to withhold payment from the provider. Requires libraries to submit an aggregate annual report by December 1 to the Legislature on any issues related to provider compliance. Does not exempt school, library, and state employees from prosecution for willful violations. Effective November 1, 2022.
HB3823 – Allows licensed optometrists and ophthalmologists to perform vision screening for children going into kindergarten, first and third grade for purposes of meeting the vision screening requirements. Exempts optometrists and ophthalmologists from the standards and training requirements created by the Infant and Children's Health Advisory Council. Effective November 1, 2022.
HB4080 – Makes comprehensive revisions to the requirements and procedures regulating the bonding, contracting, construction, maintenance and sale of public buildings and works. Significant changes include:
- Raising the contract amount, from $50,000 to $100,000, that requires and awardee to furnish a bond with sureties to the state;
- Requiring that plans and specifications for new public buildings to be submitted to the State Fire Marshal or the authority having jurisdiction before the bidding process;
- Requiring the requisitioning state agency to be responsible for the payment to construction managers or consultants when using them for an on-call minor service;
- Requiring that all drawings made by a construction manager or consultant be delivered to the state as directed by the terms of the contract;
- Allowing notices of public agencies seeking bids for a public construction contract to be given electronically and modifies notice requirement guidelines;
- Removing the requirement for contractors to provide letters of credit for contracts of various amounts;
- Allowing for the retainage amount of partial payments be lowered to 2.5 percent from 5 percent once the awarding agency determines that the project is at least 50 percent completed;
- Allowing the Risk Management Administrator of OMES to declare an emergency on behalf of a public agency when an insurable loss has occurred that would lead to more economic loss or additional property damage if not addressed promptly;
- Modifying the evaluation requirements for written proposals submitted for the purchase of state-owned property. Effective November 1, 2022.
SB924 – Requires state agencies in possession of state data to comply with all existing statutory obligations in managing data by responding to open records requests, reporting and responding to data breaches, and any other obligations when hosting, accessing, storing, collecting or processing data. Effective November 1, 2022.
SB1307 – Requires school districts and charter schools serving students in grades 7-12 that issue identification cards to print the National Suicide Prevention Lifeline on either side of the card beginning July 1, 2023, with the option of including the Crisis Text Line. Schools may use any existing inventory of non-compliant identification cards until the supply is exhausted. All identification cards issued for the first time and replacement cards must have the new information. Effective November 1, 2022.
SB1410 – Creates the “Oklahoma Emergency Energy Availability Act of 2022,” requiring state agencies, school districts, universities, and municipalities that either have or choose to develop an energy policy, to include an emergency energy plan detailing sources of energy during a state of emergency. Emergency energy plans are prohibited from deriving energy from a single source and must include policies to acquire power from at least three distinct energy sources. Directs the Department of Emergency Management (OEM) to promulgate rules to implement these provisions. Effective November 1, 2022.
SB1659 – Directs scholarship-granting organizations and educational improvement grant organizations that receive funds under the Oklahoma Equal Opportunity Education Scholarship Act to submit audited financial statements and other required information by April 30, 2024, rather than December 31, 2022, with resubmissions to be made every two years rather than every four years. This information must also be submitted to the chairs of the Senate and House education committees. The bill requires eligible public school foundations and public school districts to submit audited financial statements and information detailing the benefits, successes, or failures of programs offered using grant funding by April 30, 2024, rather than December 31, 2022, with the four-year submission cycle remaining unchanged. Effective November 1, 2022.
SB1520 – Requires the retainage amount for a public construction contract to be reduced from the maximum of five percent (5%) to two and one-half percent (2.5%) any time a contractor has completed more than fifty percent (50%) of the work with satisfactory progress. Effective November 1, 2022.
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