Handbook and Comparison
The purpose of this policies and procedures document, is to establish legal requirements for the State Education Agency (SEA), local education agencies (LEA), and other public agencies involved in the provision of special education and related services to children with disabilities. These policies incorporate by reference all of the IDEA’s statutory requirements (20 U.S.C. Sections 1400 et. seq) and regulatory requirements (34 Code of Federal Regulations, Part 300). In addition, these policies establish additional legal requirements by the State of Oklahoma that exceed federal law. The IDEA is aligned with the Elementary and Secondary Education Act (ESEA). The IDEA preserves the basic structure and civil rights of previous reauthorizations and emphasizes both access to
education and improved results for students with disabilities based on data and public
accountability.
View our Policies and Procedures Handbook as well as our Comparison Chart of the chapters.
Recordings
Overview/Question & Answer Sessions
The Office of Special Education Services will be hosting a series of open meetings that will focus on each chapter of the newly adopted Policies and Procedures Manual. Each session will provide a brief overview of a chapter, followed by an opportunity for participants to ask questions about the chapter. Participants are encouraged to read the chapter in advance of the meeting and come prepared with questions for the OSDE-SES team. Questions should be directly related to the P&P and should not include student specific questions.
Information about which topic and chapter will be discussed can be found on the Policies and Procedures Overview/Question & Answer Session Schedule. For questions about registration, please contact Abby Johnson.
OSDEConnect's new platform is now available!
Available:
- Universal Supports through the SSIP-Part B
Launching August 29th
- Applied Behavior Analysis for Schools
- MTSS Coaching Academy
- OTISS: 8 Core Components
- OTISS Leadership Academy
As students who are eligible for Sooner Start approach their third birthday, the Sooner Start Regional Coordinators will be in contact with districts to coordinate the transition planning meeting. See contact information for the Sooner Start Regional Coordinators.
For any questions about Sooner Start Transitions, contact Megan Withers.
The first OAAP update for the 2022-2023 school year has been posted. You can find the most recent information regarding Test Administrator Training Information, Curriculum Maps, and DLM Action Items.
Click here to access the OAAP Update
The annual child count is October 1, and the process for validating and certifying the child count is changing. To help districts prepare, the Data Team is hosting three virtual training sessions the first week of September. Registration dates and details are available here. We highly recommend that all directors attend one of the three sessions (they are identical). To prepare for child count, we also recommend that special education directors get authorization in the Wave to review the annual October 1 Consolidated Report.
Contact a member of the Data Team if you have questions about Wave access or other concerns in preparation for child count.
As the new school year begins, districts may have questions about why students are or are not appearing in your EDPlan systems. Please review the attached guidance (now and throughout the year) to understand how records are populated in EDPlan from your SIS and the Wave, and how to troubleshoot student record concerns. PLEASE NOTE that districts must first send 2023 school year data to the Wave before any enrollment information will update in EDPlan. If you have additional questions, please consult the guidance document for contact names and information for assistance to resolve particular issues.
The Oklahoma State Department of Education, Special Education Services, will be providing in person training for budget completion and approval. This training will address the budget approval process for IDEA Part B. Please send the person responsible for completing the online budget applications. Participation is limited. Bring your laptop computer (with Internet capability) and a calculator. To register, please click the link to the location you want to attend.
Registration : 8:30AM – 9:00AM
Hands on Training : 9:00AM – 11:30AM
Lunch (on your own): 11:30AM – 1:00PM
Budget Approvals : 1:00PM - 3:30PM
- September 6th - Jenks, OK
- September 8th - Ponca City, OK
- September 9th - Oklahoma City, OK
- September 12th - Ada, Oklahoma
- September 14th - Woodward, Oklahoma
- September 20th - Burns Flat, Oklahoma
For location address and registration links for the workshop you would like to attend, please see the Budget Finance Workshop Flyer
OSDE sponsored events, professional development, and conferences are beneficial to special education teachers and staff. Information about upcoming events can be found on the Project 613 list.
Additional information or questions about Project 613 can be directed to Abby Johnson.
Two new areas of certification have been added to Project 616 (Special Education Comprehensive and Praxis Performance Assessment for Teachers (PPAT).
See attached memorandum for a list of all acceptable areas of certification.
The FY23 allocations for Project 615 are now available. Districts can begin submitting their online budget through the GMS. Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2023 then proceed to create your Project 615 budget. Applications must be completed and submitted by December 1, 2022. Districts not submitting a budget by December 1 will forfeit their allocation. For assistance, please contact your finance specialist.
FY22 IDEA CLOSEOUTS ARE NOW OPEN!
Districts must perform a closeout for:
- IDEA projects 621, 623, 625, 641, 642
- IDEA ARP projects 624, 628, 643, and 644.
Projects that do not require a closeout:
- Projects 613, 615, 616, 626, and 627
Closeouts must be completed online through the GMS and completed by September 1st. Closeouts cannot be performed until all submitted claims have been processed.
For more information, please contact your finance specialist!
Join us for a professional learning series designed for emergency and alternatively certified general educators.
Once a week for the months of September and October, OSDE Special Education Specialists will host a live webinar regarding topics for supporting students on an IEP in the general education classroom.
For more information and registration, please see Supporting Students on an IEP in the General Education Classroom.
Questions can be directed to Kristen Coleman.
Participants will learn the “What, Why, and How” of inclusive education. The intended audience includes general educators, special educators, related service providers, specialists, consultants, counselors, and school psychologists.
Presentation by: Maryland Coalition
October 4-5, 2022 from 9:00AM to 4:00PM
For more information, please see Inclusion Symposium for Educators.
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Please join the Oklahoma Autism Network for the 2022 Oklahoma Statewide Autism Conference. We are excited to offer a two half-day format on the mornings of October 20th and 21st with the focus of successful transition beginning in preschool. Certificates of Attendance/CEUs will be available to Professional / Educator registrants including BCBAs, LPCs, LMFTs, OTs, PTs, SLPs, School Psychologists, and Social Workers. Please watch for updates and registration information here: https://okautism.org/Conference or follow us on Facebook at @okautism. |
EDPlan webinar scheduled is now available for registration. Training includes:
Introduction and Navigating EDPlan – Training is designed for all new EDPlan users and is a suggested prerequisite to all other trainings by EDPlan.
EDPlan Administrator Training – Training is designed for all EDPlan Administrators and includes responsibilities of the EDPlan Admin for setting up the new year and summer updates.
IEP Process – Training is designed for users responsible for creating compliant IEP’s for students. This training will show how to complete the IEP Process in EDPlan.
Eligibility Process - Training is designed for users responsible for completing the Eligibility Process for students in EDPlan.
504 Process – Training is designed for users responsible for completing Section 504 Eligibility and Student Plan in EdPlan. This training will demonstrate a Section 504 and Student Plan in EDPlan.
View the training calendar and registration for more information.
The Communication Matrix assesses the communication skills of children with complex communication issues. The instrument provides the most accurate assessment data. Once the assessment data is obtained – what next? This workshop will provide strategies based on the child’s level of communication to enable educational teams to implement interventions that lead to increased communication skills. The major focus of this presentation is the implementation of effective strategies across all environments for a student you are currently working with. All members of the educational teams should plan to attend, if possible. Participants will attend virtual and in-person training along with follow-up support during implementation. Outside assignments will be required for participants to prepare for implementation at the end of the formal training.
Participants must attend each training in order by date, as each training builds on the previous.
Registration is required, as enrollment is limited to 50 participants for the entire course.
The first two sessions will be virtual, with the third being in-person.
Dates, Locations, and Times are as follows:
October 20th - Virtual - 3:30-5:00 pm CST
November 3rd - Virtual - 3:30-5:00 pm CST
November 14th - In-Person at Francis Tuttle Rockwell Campus - 8:30 am - 4:00 pm CST
Participants will be emailed a link to the virtual presentations a week prior to the event. For additional questions, please contact Abby Johnson.
This 6-week long course introduces the basics of American Sign Language (ASL) and is designed for adult learners who are looking for meaningful and conversational ASL that is readily applicable to their daily routines. ASL Instructor, Virginia Maze, will offer group classes once a week. During these group sessions, the instructor will present a vocabulary lesson, information about the Deaf Community and Deaf Culture, and resources for additional practice. Participants will be able to ask questions during class and make suggestions for lesson topics.
Attendees must attend each lesson in numerical order, as each class builds on the previous week.
Registration is required, as enrollment is limited to 50 participants for the entire course.
Format: Online via Zoom. A zoom link will be emailed to you a week prior to each class.
Dates:
- October 4 - Lesson One/Week One
- October 11 - Lesson Two/Week Two
- October 18 - Lesson Three/Week Three
- October 25 - Lesson Four/Week Four
- November 1 - Lesson Five/Week Five
- November 8 - Lesson Six/Week Six
Time: 3:30-4:30 pm CST
Any questions about the course can be directed to Abby Johnson.
The Oklahoma Autism Center has set up Professional Development workshops over a variety of trainings. Please see the Professional Development Opportunities for 22-23.
- Autism Spectrum Disorder: Foundation Training for Teaching for Teachers and Other Certified Staff
- Autism Spectrum Disorder: Foundation Training for Paraprofessionals and Other Support Staff
- Reducing Challenging Behavior for Students with Autism Spectrum Disorder
- Conducting Functional Behavioral Assessments & Writing Behavior Intervention Plans
- Professional Development Opportunities Funded by OSDE-SES.
Additional information can be found on The Oklahoma Autism Center.
Districts may now submit 2021-2022 school year professional development documentation to receive up to two bonus points on their annual district determination (issued in November 2022). Note that not all PD qualifies for bonus points. The deadline for submissions is October 7, 2022.
**Please read the qualifications carefully when you open the link.
If you have questions, please email Felica Denton or Cheryl Revolinski for assistance.
These are also available on the Special Education Early Childhood Webpage!
Coming Soon: Improving Early Childhood Outcomes August webinars. Two more opportunities (August 30, and 31) to improve your understanding of the ECO process and learn how outcomes data supports early childhood special educations programs in meeting the needs of students. The same information will be shared at each webinar.
 The SSIP goal seeks to improve early literacy outcomes in K-3 school sites by the end of 2025. All K-3 school sites will have access to curated universal supports and three years of sequenced professional development. ATSI school sites will have an additional invitation to apply for instructional coaching.
Registration is now open for State Systemic Improvement Plan (SSIP) Part B Professional Development Sequence Interest
You can access the Universal Supports through the OSDEConnect Platform. You can search for the platform called “Universal Supports through the SSIP-Part B”. The platform will be available in the course catalog via the platform on August 8th, 2022.
Resources and professional development will begin in August 2022. Additional questions can be directed to Alexa Hudak.
The Oklahoma State Department Special Education Services (OSDE-SES) will be holding the Fall Boot Camp starting September 12th through November 13th, 2022.
This option will allow participants to complete the Boot Camp and apply for a Provisional Special Education Teaching Certificate before the Winter Break.
Applications for the OSDE Fall 2022 Boot Camp must be submitted no later than August 26, 2022.
NOTE: Please email all applications to Carolyn Thomas or Megan Horton.
IDEA requires school districts to engage in timely and meaningful consultation with representatives of private schools and with parents about the provision of special education and related services for parentally placed private school students attending private schools within the district's jurisdiction.
The Oklahoma State Department of Education Special Education Services Division and the Office of School Safety and Security are offering Crisis Prevention Intervention (CPI) training for small and rural school districts across the state. Districts may register up to 4 staff members to participate in the 2-day training. All participants must attend both days of the training session.
The Nonviolent Crisis Intervention® program is a safe and effective behavior management system designed to help educators provide the best Care, Welfare, Safety, and Security for students in distress. This training is designed to equip school staff members with tools to use in crisis prevention and de-escalation techniques and physical interventions.
Locations and dates may vary.
REGISTRATION COMING SOON!
- 9/22-9/23 : Guymon, Oklahoma
- 11/17-11/18 : Sayre, Oklahoma
- 12/15-12/16 : Jay, Oklahoma
- 2/16-2/17/23 : Billings, Oklahoma
- 4/13-4/14/23 : Sulphur
SAVE THE DATES, REGISTRATION WILL BE LIMITED.
Please contact Carolyn Thomas or Megan Horton, with questions.
The Oklahoma State Department of Education - Special Education Services Division in collaboration with Dr. Kaylin Coody will be hosting a set of paraprofessional trainings in Oklahoma City and Glenpool this Fall. Topics of discussion include Behavior Strategies, Progress Monitoring, Data Collection, and Classroom Behavior Management for Paraprofessionals. The training, in addition to online work, will provide the required hours of SDE curriculum necessary for the OSDE Paraprofessional Certificate.
The training is divided into two sessions – Part I and Part II.
Information about the corresponding sessions/locations is below:
Paraprofessional Training will be held from 8:30AM - 4:30PM for all sessions.
Register for Oklahoma City
- Oklahoma City Part I – Tuesday, October 4, 2022
- Oklahoma City Part II – Wednesday, November 2, 2022
Register for Glenpool - SOLD OUT
- Glenpool Part I – Wednesday, October 5, 2022
- Glenpool Part II – Thursday, November 3, 2022
To receive credit for the required hours necessary for the OSDE Paraprofessional Certificate, participants must attend both part one and part two at the location of their choice. If participants do not complete both sessions, they will not receive credit for the required hours necessary for the OSDE Paraprofessional Certificate.
The training is free of charge if participants attend both sessions. If attendees do not participate in both training sessions, the district will be responsible for the cost associated with the participant(s). Registration is required.
Questions about the training can be directed to Abby Johnson
If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry. All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs.
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