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Contents:
Do you have questions regarding your underpaid teacher report? The School Personnel Records division is now making appointments to review/discuss your data and answer any questions you may have. Schedule a conference call here. Conferences will be initiated by School Personnel staff at the allotted time.
Note: If/when all available conferences are booked, additional times will be added in January.
For districts that have determined an underpayment calculation is due to a reporting error in FY18 SPR, please complete a Personnel Data Correction Request form for each certified staff member reported in error, provide the required documentation and submit to heather.butler@sde.ok.gov.
Each submission will be reviewed/audited to confirm assessment. District staff will be notified if additional information is needed or once the audit is complete.
If you have questions, contact School Personnel Records at (405) 521-3369.
January & February Dates Added
The Oklahoma State Department of Education’s Office of Curriculum and Instruction is excited to announce free professional development workshops for the 2018-19 school year. These workshops are being offered in different regions of the state and are designed to support educators with effective instructional strategies aligned to the Oklahoma Academic Standards. These workshops are perfect for educators looking to identify a new Professional Learning (PL) Focus or deepen expertise in an existing PL Focus. For more information on PL Focus, please visit https://sde.ok.gov/professional-learning-focus.
To register and view upcoming workshops, please visit https://sde.ok.gov/2018-2019-professional-learning-workshops, and continue to check the website for new workshops.
Each district has had an initial review of its FY18 Expenditure and Revenue data submitted through the Oklahoma Cost Accounting System (OCAS). At this time, there are districts that have not responded to inquiries from the OCAS office following the review.
Since any unresolved discrepancies in the data could result in publication of inaccurate data and/or penalties under the requirements of ESSA Maintenance of Effort, Special Education Maintenance of Effort, Special Education Excess Cost and Administrative Cost, we ask that you respond to your latest review by December 10.
On December 14, the FY18 Expenditure and Revenue data that has been submitted will be certified by the OCAS office and become part of the transparency website information. Oklahoma administrative code requires that all expenditure and revenue information be certified by the district superintendent by December 15 of each year for the preceding fiscal year.
If you have questions or need assistance, contact Kathy Black, Executive Director of Financial Accounting and OCAS, at katherine.black@sde.ok.gov or (405) 522-0275.
The 2017-18 Civil Rights Data Collection (CRDC) will begin in February 2019. In the past, school districts had to complete this massive survey on their own. In 2015-16, the Office of Civil Rights (OCR) opened a portal that state education agencies (SEAs) could use to assist districts with the CRDC by pre-populating some of the cells using data each district has already reported to the OSDE.
In 2015-16, 100 districts volunteered to be part of a test group with OSDE. It was a huge success! For the 2017-18 data collection, OSDE will be submitting partial data for all districts (see matrix below). Each district can choose to use either the data submitted by OSDE or overlay it with their own submissions.
Below is an estimated breakdown of what the SEA can currently supply:
Education Agency (LEA) Level Collection
Total data elements: 102
Data elements OSDE can pull from data collections: 19 (18%)
Data elements that cannot be supplied by OSDE: 83 (82%)
School Level Collection
Total data elements for each public school: 1,639
Data elements OSDE can pull from data collections: 839 (51%)
Data elements that cannot be supplied by OSDE: 760 (46%)
Data elements not applicable or optional: 44 (3%)
Please send any questions to Lakisha Simon and/or Dawn Williams at CRDC@sde.ok.gov.
In 1990, the Oklahoma Legislature included the arts in a core curriculum mandate and, for the first time, required access to arts education for every student. Currently, a fine arts course credit is required for high school graduation.
View the most recent fine arts graduation guidance document here.
Regional Professional Learning Workshops for Arts Educators
Fine arts educators will have the opportunity to attend free professional learning workshops around the state. View dates, locations, session descriptions and registration links here.
OSDE is seeking a Tydings waiver from USDE in order to utilize approximately $300,000 from Title II, Part B (Math and Science Partnership) beyond the original liquidation deadline. The waiver, if granted, would result in a new Request for Proposals (RFP) available to districts in partnership with colleges and/or universities that would initiate new projects that support classroom and/or common formative assessment design, implementation and evaluation for mathematics and science.
As part of the waiver process, OSDE must provide the opportunity for the public to comment on the pending request. Read the official notice of request for comment here.
Submit comments to levi.patrick@sde.ok.gov no later than December 5.
The Office of Federal Programs will host a Migrant Performance Targets webinar on December 6 at 10 a.m. The webinar will provide information and technical assistance regarding the completion of USDE migrant audit findings and performance targets.
Register here.
If you have questions, contact the Office of Federal Programs at (405) 521-2846.
OSDE is excited to announce free physical education professional learning workshops for the 2018-19 school year. These workshops are being offered in different regions of the state and are designed to support educators with effective instructional strategies aligned to the Oklahoma Academic Standards. These workshops are perfect for educators looking to identify a new PL Focus or deepen expertise in an existing PL Focus.
For more information on PL Focus, click here.
Physical Education Professional Learning Opportunities
Learn more by clicking on an event date below.
December 11, Oklahoma City
December 12, Tulsa
If you have questions, contact Savannah Owen, Director of Health and Physical Education, at savannah.owen@sde.ok.gov or (405) 522-1576.
The Office of Federal Programs will host a foster care informational webinar on Wednesday, December 12, at 10 a.m. The webinar will provide districts with a review of the foster care program. A representative from OSDE will present updates and provide additional information.
Register here.
If you have questions or need technical assistance, contact Naomi Ward, OSDE’s Foster Care contact, at (405) 522-3218.
Your participation in the 2018-19 Kindergarten Immunization Survey is crucial to the Oklahoma State Department of Health’s efforts to determine current vaccination coverage among kindergartners in Oklahoma and identify areas of vaccine coverage improvement.
The survey must be completed by December 14.
Access the survey here.
Download survey instructions here.
To view documents referenced within the survey instructions, click here. Documents are listed under the header “Oklahoma State Department of Health Resources for Schools” at the bottom of the page.
If you need additional assistance, contact Immunization Services at the Oklahoma State Department of Health at ksurvey@health.ok.gov, (800) 234-6196 or (405) 271-4073.
The State Board of Education will issue a one-year provisional certificate to teach in the area of mild-moderate or severe-profound disabilities for grades PreK-12. The teacher may renew the certificate twice if the individual has completed at least six credit hours in a non-traditional route to certification program or toward a master’s degree in special education.
This process is designed for candidates who meet the following criteria:
- Have earned any four-year degree from an institution of higher education holding regional accreditation
- Have a grade point average of 2.75 or higher from a previous degree program
- Have a recommendation from a representative at a school district or institution of higher education
- Pass a national background check
- Commit to complete a master’s degree or certification in special education
Candidates who meet the above criteria and are interested in obtaining a non-traditional special education certification may submit an application to the State Department of Education. Candidates must then complete a 150-hour program that includes 120 hours of special education training known as “Boot Camp” and 30 hours of field experience.
Download the OSDE Boot Camp Candidate Application.
Note: Once candidates receive a Boot Camp letter of completion, they must complete the Provisional Certificate Application to receive a provisional certificate.
Upcoming OSDE Boot Camp Dates:
Tulsa area, January 13 - March 16
Application deadline: December 15
Oklahoma City, January 19 - March 23
Application deadline: December 20
Norman, February 1 - May 4
Application deadline: January 10
Contact Information
Teacher Certification: (405) 521-3337
Special Education: (405) 521-3351
Email: SpecEdBootCamp@sde.ok.gov
Learn more about the non-traditional route to special education certification here.
 Do you know a
classroom teacher or principal who demonstrates exceptional educational talent
and whose exemplary accomplishments beyond the classroom model excellence for
the profession? We are looking for early- to mid-career individuals whose
contributions are largely unheralded, yet worthy of the spotlight for our State
Educator Talent Pool.
From our talent pool,
we pull engaging and inspiring educators to serve on special task forces and
advisory groups and sometimes for special recognition. Deadline for
recommendations is Dec. 15. This is a confidential process. For a
recommendation form, click here.
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 The Oklahoma Bar Association is holding its annual Law Day Contest, which includes an art contest and writing contest for PreK-12 students.
View contest rules, art contest guidelines and writing contest rubrics here.
One grand prize of $500 will be awarded to the best overall individual entry chosen from all grade levels. Also, five lucky teachers who participate will win a $50 Amazon gift card. Once class entries are received, teachers will be sent a short contest survey that will include information about the drawing.
Don’t miss this opportunity to help your students gain confidence and a greater understanding of the law and our freedoms!
Entry deadline: January 11
Download lesson plans and other resources here.
If you have questions, contact Laura Stone, Law Day Contest Coordinator, at lauras@okbar.org or (405) 416-7018.
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Join ICAP pilot districts and education leaders from across the state to provide feedback on lessons learned and next steps forward in career readiness for all students.
January 17, 9 a.m.-3 p.m.
Individual Career Academic Planning: What’s Right for Your District?
January 18, 9 a.m.-12 p.m.
Forging Business and Education Partnerships That Work
The summit will be held at the Moore Norman Technology Center, South Penn Campus, in Oklahoma City.
Fellowship applications are now available for Oklahoma 5th- and 8th-grade teachers interested in attending the 2019 Colonial Williamsburg Teacher Institute in the restored capital city of 18th-century Virginia.
 The sessions will be held June 1-7, 2019. The Oklahoma Foundation for Excellence coordinates the selection of Oklahoma teachers to participate in the renowned teacher institute.
Applications are available here.
Completed applications must be postmarked by February 1.
The fellowships cover all program activities, airfare, lodging and most meals. Each teacher also receives a $300 stipend for classroom materials. While at Colonial Williamsburg, Oklahoma teachers will have the opportunity to meet character interpreters of 18th-century people and be immersed in early American history through hands-on activities and reenactments of historic events.
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 Participants will also meet daily with a peer facilitator to discuss interactive teaching techniques and develop creative lesson plans based on their experiences.
Oklahoma’s 5th-grade teacher institute program is designed for 5th-grade social studies/history teachers and resource teachers such as school librarians or gifted-talented teachers who plan to teach U.S. history in their schools in 2019-20. The middle-school program is open to 8th-grade classroom teachers who teach U.S. history as part of their social studies curriculum.
For more information, visit the Oklahoma Foundation for Excellence website at www.ofe.org or call Brenda Wheelock at (405) 236-0006, Ext. 11.
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Download the FY 2019-20 Equitable Services Packet to provide information to OSDE regarding equitable services that will be implemented during the 2019-20 school year. Please note that the packet has been revised.
View the FY 2019-20 Equitable Services Packet training webinar for assistance.
Each public school district is responsible for implementing equitable services for nonpublic school students, teachers and other educational staff who are eligible to participate in federal programs. Please follow the directions in the “Dear Superintendent” letter found inside the packet and submit the completed documents electronically to the Office of Federal Programs no later than Monday, February 4.
Send all completed documents to equitableservicespac@sde.ok.gov.
If you have questions, contact Naomi Ward, OSDE’s nonpublic school ombudsman, at (405) 522-3218.
 Nominate a deserving secondary mathematics or science teacher within your district to win $10,000.
Anyone – including principals, teachers, parents, students, business leaders or members of the general public – may nominate exceptional mathematics or science teachers who are currently teaching grades 7-12 for the 2018-19 award year.
Teachers may also apply directly on the PAEMST website.
Nomination Deadline: March 1, 2019
Application Deadline: May 1, 2019
The Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST) is the highest honor bestowed by the United States government specifically for K-12 mathematics and science teaching.
The award recognizes teachers who have both deep content knowledge of the subjects they teach and the ability to motivate and enable students to be successful in those areas. Since the program’s inception, more than 4,800 teachers have been recognized for their contributions in the classroom and to their profession.
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If you need to request an emergency certification, visit OSDE’s Emergency Certification web page for step-by-step instructions on how to complete the request online.
Please remember that to be considered completed, the district must first make the request, then the applicant must apply for emergency certification. All completed requests must be submitted at least 14 days prior to the upcoming State Board of Education meeting to be considered for the agenda.
If a background check is required, the applicant must have a cleared certification background check on file at the OSDE at least 7 days prior to that month’s State Board of Education meeting to be considered that month.
If these requirements are not met, the application will be treated as a pending request for the next month.
If you have questions, contact the Office of Teacher Certification at (405) 521-3337.
Please
take the time to fully review the data-related sections below. The information
SDE receives through these reports may affect your programs and allocation
amounts.
Deadline: December 21
NEW: In order to give districts a chance to review 2017-18 dropout counts, the Student Dropout Report will open Monday, November 26. The report is located on Single Sign-On and has been pre-populated with student dropout information reported in the Wave.
Each site serving grades 7-12 will need to certify its report.
All student dropouts will be listed in Quarter 4 of the report. Any changes, including adding and deleting students or editing student information, may be made on the Dropout Re-entry tab. If there is a student on the list who is not a dropout, please enter a re-entry code on the Re-entry tab and they will be removed. If any reentry codes are used, users will need to certify the re-entry list before certifying the final Dropout Report located on the Welcome tab.
If you have questions or need assistance, contact the Office of Alternative Education at (405) 522-0276.
To view past EngageOK Administrators & Data newsletters, visit our online archives.
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