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Contents:
OSDE is excited to
announce that Oklahoma is a pilot state for WIDA’s new eLearning modules. Between September
1, 2018, and June 30, 2019, every educator in Oklahoma who has a WIDA website
login or requests a WIDA website login will have free access to four self-paced
e-learning modules designed to help educators use best practices in meeting the
needs of their English learners. The modules may be used by
individuals or PLCs, and each provides resources and handouts to aid educators
in putting their lessons into practice. Users can print PD certificates to
document completed training(s).
HOW DO I LEARN
MORE? Please consult this WIDA Self-Paced eWorkshops flyer.
ACTION NEEDED: Districts that wish to participate must identify a District Learning
Coordinator (DLC) to the Office of Assessment using the WIDA DLC Designation form. OSDE strongly
encourages district participation, but it is not mandatory.
WHAT DOES A DLC DO? The WIDA District
Learning Coordinator (DLC) is OSDE’s contact for all WIDA e-learning
activities. In general, the DLC will be responsible for creating any new WIDA
user accounts for district staff who wish to access the WIDA e-learning modules
and for tracking e-learning participation at the district level. The DLC may
also be asked to distribute surveys or otherwise collect information from
district participants regarding their experiences using the modules.
If you have
questions, contact Elizabeth Warren, OSDE’s director of ELPA, at elizabeth.warren@sde.ok.gov or (405)
522-5073.
IDEA Part B Allocations have now been uploaded in the Grants Management System (GMS). Districts may begin completing their FY19 Budget
Applications once the Assurances and LEA Agreement have been completed.
To access the Grants Management System (GMS), log in to
Single Sign-On. Once logged in, click the Grants Management and Expenditure
Reporting button, scroll down to IDEA Consolidated Application and click the create
button. The Allocations Notice will be uploaded to Single Sign-On sometime next
week.
For questions or additional information, please contact
your Finance Specialist:
Ashlee Henson, ashlee.henson@sde.ok.gov, (405) 521-4857
Carole Tomlin, carole.tomlin@sde.ok.gov, (405) 521-2335
Janet Felton, janet.felton@sde.ok.gov, (405) 522-1578
Karen Howard, Director of Finance, karen.howard@sde.ok.gov, (405) 521-3587
The Oklahoma State
Department of Education is happy to announce the 2018 Early Childhood
Conference of Oklahoma. The conference is centered on the theme of “Purposeful
Play” and is intended for educators and administrators who work with young
children ages 3-8.
The purpose of this
conference is to provide information and resources for educators who work with
young children in creating an appropriate and academically rigorous environment
that supports all aspects of the child. The conference will be held October
4-5 at the Oklahoma Memorial Union on the University of Oklahoma campus.
Attendance is free.
Day 1: October 4
The conference will be
opened by State Superintendent of Public Instruction Joy Hofmeister followed by a keynote address by Kristi Mraz, author of Purposeful Play. The
afternoon will consist of breakout sessions related to play, technology,
behavior and STEM in early childhood classrooms.
Register
here
Day 2: October 5
Day 2 of the conference
will consist of breakout sessions on behavior, social-emotional skills, STEM, mathematics,
language, literacy and outdoor play.
Register
here
If you have questions,
contact Jennifer McKay, Director of Early Childhood, at jennifer.mckay@sde.ok.gov or (405)
522-0638.
 Do you know a
classroom teacher or principal who demonstrates exceptional educational talent
and whose exemplary accomplishments beyond the classroom model excellence for
the profession? We are looking for early- to mid-career individuals whose
contributions are largely unheralded yet worthy of the spotlight for our State
Educator Talent Pool.
From our talent pool,
we pull engaging and inspiring educators to serve on special task forces and
advisory groups and sometimes for special recognition. Deadline for
recommendations is Dec. 15. This is a confidential process. For a
recommendation form, click here.
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The
Office of Federal Programs has extended the deadline for submitting
Consolidated Applications in the Grants Management System (GMS) to Monday,
October 17.
If
you have questions or need additional information, contact the Office of
Federal Programs at (405) 521-2846.
Beginning September 1, all checks and money orders for teacher certification background checks will need to be made payable to Idemia.
If you have questions, contact the Office of Teacher Certification at (405) 521-3337.
The
Oklahoma Connect & Learn Initiative is back to make sure you have
everything you need to upgrade your school networks. Check out the tools and
webinars designed to make upgrades more affordable and help you take advantage
of critical funding sources this year:
Webinars: Sign up for tips and
best practices to help you navigate the E-rate cycle.
-
*NEW* E-rate 101: What’s New
for 2018-19?
- Complete
Category 1: E-rate Form 470/RFP Tips & Best Practices
- E-rate
Category 2 Masterclass Series: Optimize Your Internal Network Upgrade
Register
at educationsuperhighway.org/webinars.
Compare &
Connect K-12: Powered by publicly
available data, thousands of school leaders have used Compare &
Connect K-12 to compare their existing service and pricing with
neighbors and similarly-sized districts to plan, negotiate and implement a network upgrade. Find
your district at compareandconnectk12.org.
For more information, visit the Oklahoma Connect & Learn Initiative
webpage.
The Oklahoma State Department of
Education, the Oklahoma Corporation Commission Public Utility Division and
the Office of Management and Enterprise Services (OMES) are offering free E-Rate and
Oklahoma Universal Service Fund (OUSF) training for schools and libraries.
The training will include discussion on the following topics:
- Oklahoma Connect & Learn Initiative: Update on the tools and resources available to districts and libraries
- Open Range Update: Review of statewide contracts
- OUSF Update: Common pitfalls and errors, requesting preapproval, requesting funding, changing funding and common issues during funding review
- E-Rate Update: Completion of the bidding process in making a selection for cost effectiveness, filing the FCC Form 471 with service detail, responding to PIA requests, document retention and knowing when to file various FCC forms required to retain funding
This training is for all schools and
libraries. Even if you use a consultant, you are encouraged to attend so you will
know why your consultant is asking for certain information.
Click here to access registration for all locations.
Please note that all
trainings will be held from 8:30 a.m. to 12:30 p.m.
Training locations and details:
September 12 - Ada
Pontotoc Technology Center, Business Center Room 410
601 W. 33rd St.
September 13 - Durant
Kiamichi Technology Center, Room 101
810 Waldron Rd.
September 14 - Lawton
Lawton Public Schools Administration, Tech Center
753 NW Fort Sill Blvd.
September 18 - Weatherford
Western Technology Center, Fire Safety Training Bldg., Classroom 1
2605 E. Main
September 19 -
Woodward
High Plains Technology Center, Room 201 C
3921 34th St.
September 20 - Stillwater
Meridian Tech Center, Room 102 & 103
1312 S. Sangre Rd.
If you have questions, contact Kurt Bernhardt,
Executive Director of Education Technology, at kurt.bernhardt@sde.ok.gov.
This
60-minute interactive webinar offered by the Central Comprehensive Center (C3),
South Central Comprehensive Center (SC3), Center on Standards and Assessment
Implementation (CSAI) and C3/SC3 Formative Assessment Bi-regional Advisory
Board is the third in a series of informational webinars designed to support
high-quality formative assessment at the state, district, school and classroom
levels.
Date: Wednesday, September 5
Time: 3:30-4:30 p.m.
Register
here
Audience
- School
leaders who have responsibilities for standards-aligned curriculum and
instruction, assessment, special populations, professional learning, school
improvement or ESSA (Every Student Succeeds Act) implementation
- State
education agency (SEA) member whose work with districts has direct impact on
teaching, learning, student achievement and student growth
Webinar Goals
This webinar will help participants:
- know what
formative assessment is and why it is important;
- consider school leadership
roles in implementing formative assessment;
- know what formative
assessment programs are available;
- learn about ways to support
teachers in formative practices; and
- consider vision and planning practices that support school
implementation of formative assessment.
Resources:
A recorded version of this webinar will be made available at a
later date. Access previous webinars in the Setting the Stage for
Formative Assessment series here.
The
Office of Alternative Education will host regional meetings
at various locations around the state this September. Topics will include
professional development, evaluation and program visits, legislation and rules,
the new Oklahoma Alternative Education Association, resources, networking and
any other questions or concerns.
All meetings will be held from 8:30 a.m. - 3 p.m.
Find
a regional meeting near you:
Oklahoma
City - Wednesday, September 5
Francis Tuttle Technology Center (Rockwell Campus)
12777 N. Rockwell, Room D1750
Register
here
Jenks -
Thursday, September 6
Jenks Public Schools, Kirby Lehman Math & Science Building
205 E B St., 3rd floor
There will be reserved parking on the
east side of the building.
Register
here
Woodward
- Tuesday, September 18
High Plains Technology Center
3921 34th St., Main Building, Room 206
Register
here
McAlester
- Wednesday, September 19
Kiamichi Technology Center, McAlester Campus
301 Kiamichi Dr., Multi-Purpose Room
Register
here
Lawton - Thursday, September 20
Great Plains Technology Center
4500 W. Lee Blvd., Building 600, Room 656
Register
here
Please
note that space is limited. If you plan to attend, register using the Eventbrite
links above as early as possible.
If you
have questions, contact Jennifer Wilkinson, Director of Alternative Education, at jennifer.wilkinson@sde.ok.gov or
(405) 522-0276.
The Office of Data &
Information Systems will be conducting Wave trainings throughout September.
These trainings will be geared toward student information directors,
technology directors and/or enrollment-student data personnel.
Trainings will cover the
following Wave State Certification Reports: First-Quarter Statistical Report (FQSR),
Comprehensive Exit Report and the October 1 Consolidated Report.
Please note: Each date includes
two identical sessions, one starting at 9 a.m. and the other at 1 p.m. (each three hours in length). Registration is open through September 7.
September 10 - Oklahoma City
Register
here
September 11 - Pryor
Register
here
September 12 - McAlester
Register
here
September 13 - Lawton
Register
here
September 14 - Woodward
Register
here
Additional information about
each event can be found here.
If you have questions, contact
the Office of Data & Information Systems at (405) 521-3020.
The Office of Federal
Programs will host a webinar, “Prevention and Intervention Programs for
Children and Youth who are Neglected, Delinquent or At-Risk,” on Monday, September
17 at 1 p.m.
This webinar will
address the definition of neglected, delinquent or at-risk students as amended
by ESSA and the use of federal funds for such children and youths. All LEAs that receive funds for neglected and
delinquent programs are required to participate in the webinar.
Register
here
If you have questions, contact
Thomas Kirk in the Office of Federal Programs at thomas.kirk@sde.ok.gov or (405) 521-4878.
Deadline: September 28
The
members of the U.S. Senate and the directors of the Hearst Foundations have
announced the annual U.S. Senate Youth Scholarship Program.
Two
student leaders from each state will spend a week in Washington witnessing
their federal government in action. Delegates will hear major policy addresses
by senators, cabinet members, officials for the Departments of State and
Defense and others. Students will also have the opportunity to visit the
Senate, House of Representatives, Supreme Court, Pentagon and various
Smithsonian museums.
 OSDE coordinates and
implements the USSYP annually. Two Oklahoma high school students will win a
one-week, all-expenses-paid trip to Washington, D.C., for the week of March 2-9,
2019, and a $10,000 college scholarship.
The competition is limited to juniors
and seniors who are currently serving in any of the following student
government offices:
- Student body president, vice-president,
secretary or treasurer
- Class president, vice-president, secretary or
treasurer
- Student council representative
- National Honor Society officer (including discipline-based honor societies such as the National
English and Social Studies Honor Societies that include service components)
- Student representative elected or appointed to a
district, regional or
state-level civic or educational organization
Each student must be a permanent
resident of the United States and currently enrolled in a public or private
secondary school located in the state in which either one of his or her parents
or guardians legally resides.
The only requirement for accepting the
scholarship is that students must, within two years after high school
graduation, enroll at an accredited United States college or university,
pledging to include courses in government or related subjects in their
undergraduate program.
Nominations
are due Friday, September 28.
Learn more about the USSYP Program.
Counselors:
Download the nomination packet here.
Principals:
Download the nomination packet here.
For more
information, contact Brenda Chapman, Director of Social Studies Education, at brenda.chapman@sde.ok.gov or (405) 522-3523.
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If you need to request an emergency
certification, visit OSDE’s Emergency
Certification web page for step-by-step instructions on how to complete the
request online.
Please
remember that to be a completed request, the district must first make the request, then the applicant must
apply for emergency certification. All completed requests must be
submitted at least 14 days prior to that month’s State Board
of Education meeting to be considered for the agenda.
If
a background check is required, the applicant must have a cleared certification
background check on file at the OSDE at least 7 days prior to
that month’s State Board of Education meeting to be considered that month.
If these requirements are not met,
the application will be treated as a pending request for the next month.
If you have questions, contact the
Office of Teacher Certification at (405) 521-3337.
The
Oklahoma Technology Association (OTA) is the leading voice for promoting the
use of technology in Oklahoma schools. OTA members include teachers, technology
administrators, superintendents, career technology personnel, higher education
personnel and others interested in providing instructional technology support
for Oklahoma’s schoolchildren.
 The OTA/Encyclomedia Conference will be held November
29 and 30 at the Cox Convention Center in Oklahoma City.
Highlights of the conference will
include 100+ breakout sessions, 100+ exhibit booths, sessions on new
curriculum, instruction and testing changes, a makerspace, Google classrooms in
the exhibit hall and much more.
For more information and to register, visit
the OTA Conference website.
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Please
take the time to fully review the data-related sections below. The information
SDE receives through these reports may affect your programs and allocation
amounts.
Deadline: September 15
The
deadline for submitting your Alternative Education Implementation Plan to the
Alternative Education Office is September 15. The Alternative
Education Implementation Plan can be accessed through Single Sign-On.
Please
note that your district will not have access to the 2018-19 Alternative
Education Implementation Plan until SDE receives the alternative education
detailed expenditure report.
Authorization to pay
and proposed budget forms may be submitted by fax to (405) 522-0496, by mail to
2500 N. Lincoln Blvd., Oklahoma City, OK, 73105 or electronically via email
to jennifer.wilkinson@sde.ok.gov.
These forms can be found as a link on the welcome tab of the Alternative
Education Implementation Plan in Single Sign-On.
Reminder: LEA
districts are unable to complete their plans until sending schools have
completed theirs, so please be timely.
For more
information, contact the Alternative Education Office at (405) 522-0276.
Deadline: September 30
The Language Instruction for English Learners (ELs) and Immigrant Students Annual Performance Report (formerly known as the Title III Annual Performance Report) window will be open starting August 23 through September 30.
This report must be completed by all districts in the state regardless of the presence of ELs or Title III funding.
Superintendents may access the report through Single Sign-On.
View an informational webinar about the report here.
If you have questions, contact Dan Ruhl with the Office of Federal Programs at daniel.ruhl@sde.ok.gov or (405) 522-5158.
Deadline: October 1
School districts must submit their Estimate of
Needs report or school budget to SDE’s Office of Financial Accounting
by October 1.
New this year: The FY19 Estimate of Needs and FY18 Financial Statements must
be submitted through the Oklahoma Cost Accounting System (OCAS) on Single
Sign-On. It will not be necessary to mail a copy
to SDE.
Superintendents now have access to the Estimate of
Needs tab on their district page. Upload the
Estimate of Needs file within this tab. Files must be in Excel spreadsheet format and contain the
required signatures. If needed, a separate file with the required signatures
may be uploaded.
If you have questions, contact Katherine Black at katherine.black@sde.ok.gov or (405)
522-0275.
Deadline: October 15
The FY19 School Personnel Report
is now available in Single
Sign-On.
Download important reporting
information and updates here.
If you have questions, contact
Heather Butler at heather.butler@sde.ok.gov
or (405) 521-3369.
Deadline: November 30
The student-level First-Quarter Statistical Report (FQSR) located under the Wave > Reporting > State Reporting Certification is now open.
The student-level FQSR is a district-certified report that will parallel the normal Wave > Reporting > FQSR/ASR aggregate collection for FY19. This report will display school calendar data and student-level data that pertains to membership, attendance and transportation.
Calendar and student-level data are transmitted from a district’s local Student
Information System (SIS) to the Wave.
A training video and manual are posted alongside the general instructions section of the report if you need additional training.
The deadline to certify this report is November
30.
If you have questions, contact the Office of State Aid at state.aid@sde.ok.gov or (405) 521-3460.
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