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Contents:
The FY19 initial Flexible
Benefit Allowance (FBA) allocation is now available on Single Sign-On under the
“Allocation Notices” tab.
Your district’s
allocation includes 12 months of benefits based on your district’s January 1,
2018, audited count of eligible certified and support staff. Please note that HealthChoice High Option premium rates did not change for January 1, 2019, through December 31,
2019.
As a reminder, your
district will report its current year eligible staff in October. Current-year
allocations may be modified as other conditions change.
If you have
questions, contact the Office of State Aid at state.aid@sde.ok.gov or (405)
521-3460.
On Friday, August 10,
the FY19 initial State Aid Allocation was adjusted.
The FY19
Adjusted State Aid Allocation (08/10/18) has been posted
on Single Sign-On under the
“Allocation Notices” tab. View
the detailed calculation reports here. This allocation adjustment is using
increased formula factors of $3,422.04, an increase of $2.24.
If you have any
questions, please contact the Office of State Aid at state.aid@sde.ok.gov or (405)
521-3460.
Please note: Period of Performance
of Federal Funds was formerly known as Period of Availability of Federal Funds.
Federal grant funds have a limited period of availability in
which to be used by LEAs. LEAs must obligate funds during the 27 months after
appropriation, extending from July 1 of the fiscal year for which the funds
were appropriated through September 30 of the second following fiscal year.
This period includes 15 months of initial availability plus
12 months for carryover. For example, funds from the FY17 appropriation
initially became available on July 1, 2016, and may be obligated by LEAs
through September 30, 2018. Any carryover funds not obligated by LEAs by the
end of this period will lapse and must be returned to the federal government.
LEAs need to examine any unexpended funds, particularly LEA
second-year carryover funds, to ensure they are encumbered by September 30 and
submit expenditure reports as soon as possible. The Office of Federal Programs
will accept these expenditure reports no later than November 30. Expenditure
reports received after November 30 will result in loss of these funds.
Download
the Period of Availability of Federal Funds Policy Memorandum for more
information.
If you have questions, contact the Office of Federal
Programs at (405) 521-2846.
OSDE’s Office of Assessments is in the process of compiling district test coordinator (DTC) contact information
for each district.
Superintendents:
Please fill out the DTC designation form by clicking the link
below and providing the requested information (even if there is no change
from the prior year). Thank you in advance for
taking the time to update and verify OSDE’s records for accuracy.
2018-19
DTC Designation Form
Also, please share the
following resources with new DTCs in your district. These resources will aid
DTCs in preparing for the 2018-19 school year.
In
addition, OSDE will provide resources and tools in early September for
districts, schools, teachers and students to prepare for the electronic
delivery and administration of Grades 4 and 5 of the Oklahoma School Testing Program
in Spring 2019.
You
may also find additional resources at http://sde.ok.gov/sde/office-assessments.
If
you have questions, contact the Office of Assessments at assessments@sde.ok.gov.
The Office of Federal Programs will host a webinar, “McKinney-Vento: Identifying and Transporting Homeless Children and Youth,”
on Thursday, August 23, at 9 a.m. This webinar will address the
McKinney-Vento definition of homeless as amended by ESSA, strategies to
identify children and youth experiencing homelessness and transportation
provisions for these students.
Register
here for the webinar.
If you have questions, contact Tammy Smith in the Office
of Federal Programs at tammy.smith@sde.ok.gov or (405) 522-3260.
OSDE Special Education
Services is conducting an IEP webinar series for the 2018-19 school year. Join
OSDE-SES staff on your lunch break for informational tidbits on various topics
within the IEP.
The first session will
be an introduction to the IEP. Topics discussed during this webinar series will
include assessments/present levels, transitions, goals, special factors,
accommodations, OAAP and services/LRE.
Dates: August 29-December 12. Webinars will be held every other week.
Times: 11-11:30 a.m. and 11:45
a.m.-12:15 p.m. (repeat session)
Register
here
If you have
questions, contact Angela Kwok, Director of Instruction with Special Education
Services, at angela.kwok@sde.ok.gov.
The Oklahoma State Department of
Education, the Oklahoma Corporation Commission Public Utility Division and
the Office of Management and Enterprise Services (OMES) are offering free E-Rate and
Oklahoma Universal Service Fund (OUSF) training for schools and libraries.
The training will include discussion on the following topics:
- Oklahoma Connect & Learn Initiative: Update on the tools and resources available to districts and libraries
- Open Range Update: Review of statewide contracts
- OUSF Update: Common pitfalls and errors, requesting preapproval, requesting funding, changing funding and common issues during funding review
- E-Rate Update: Completion of the bidding process in making a selection for cost effectiveness, filing the FCC Form 471 with service detail, responding to PIA requests, document retention and knowing when to file various FCC forms required to retain funding
This training is for all schools and
libraries. Even if you use a consultant, you are encouraged to attend so you will
know why your consultant is asking for certain information.
Click here to access registration for all locations.
Please note that all
trainings will be held from 8:30 a.m. to 12:30 p.m.
Training locations and details:
August 27 - Oklahoma City
Francis Tuttle Technology Center, Business Center
12777 N. Rockwell Ave.
August 28 - Tulsa
Union High School, Tiered Lecture Room 1708
6636 S. Mingo Rd.
August 29 - Muskogee
Indian Capital Technology Center, Room 500 Brackeen Center
2403 N. 41st St. E.
September 12 - Ada
Pontotoc Technology Center, Business Center Room 410
601 W. 33rd St.
September 13 - Durant
Kiamichi Technology Center, Room 101
810 Waldron Rd.
September 14 - Lawton
Lawton Public Schools Administration, Tech Center
753 NW Fort Sill Blvd.
September 18 - Weatherford
Western Technology Center, Fire Safety Training Bldg., Classroom 1
2605 E. Main
September 19 -
Woodward
High Plains Technology Center, Room 201 C
3921 34th St.
September 20 - Stillwater
Meridian Tech Center, Room 102 & 103
1312 S. Sangre Rd.
If you have questions, contact Kurt Bernhardt,
Executive Director of Education Technology, at kurt.bernhardt@sde.ok.gov.
Each year,
the Oklahoma Department of CareerTech, the Oklahoma State Department of
Education and the Oklahoma State Regents for Higher Education work together to
host workshops for
first-year counselors.
Due to
limited seating, these workshops
are ONLY for counselors who are
starting their first year as counselors. This
includes counselors who are
emergency and alternatively certified that you may have hired last year.
The
information in this workshop is
basic but necessary information for first-year counselors. Participants will walk away with information that
will make their first year less stressful.
Please
direct your first-year counselors
to the appropriate workshop below.
High
School Counselor Workshop
Location: Francis Tuttle Technology Center, Rockwell Campus,
Oklahoma City
Date: August 29
Time: 8:15 a.m-3 p.m.
Register here
Elementary
& Middle School Counselor Workshop
Location: Francis Tuttle Technology Center, Rockwell Campus, Oklahoma City
Date: August 30
Time: 8:15 a.m.-3 p.m.
Register here
Thank you
for your assistance in getting this information to your counselors.
If you
have questions, contact Kristin Atchley, Executive Director of Counseling,
at kristin.atchley@sde.ok.gov or
(405) 521-3549.
The Office
of Alternative Education will hold a webinar on August 29 at 1 p.m. to address
the following objectives regarding online supplemental and online learning:
- Best
practices with online learning
- Orientation
of Oklahoma Supplemental Online Course Program (OSOCP) statute and overview of
SDE OSOCP rules
- Discussion
of local district policies
- Tour of
the OSOCP website
- OOCC
demonstration
- Credit
recovery courses
- Frequently
asked questions about transcribing, summer school, payment, etc.
Register
here
If you have questions,
contact Jennifer Wilkinson, Director of Alternative Education, at jennifer.wilkinson@sde.ok.gov
or (405) 522-0276.
The
Office of Alternative Education will host regional meetings
at various locations around the state this September. Topics will include
professional development, evaluation and program visits, legislation and rules,
the new Oklahoma Alternative Education Association, resources, networking and
any other questions or concerns.
All meetings will be held from 8:30 a.m. - 3 p.m.
Find
a regional meeting near you:
Oklahoma
City - Wednesday, September 5
Francis Tuttle Technology Center (Rockwell Campus)
12777 N. Rockwell, Room D1750
Register
here
Jenks -
Thursday, September 6
Jenks Public Schools, Kirby Lehman Math & Science Building
205 E B St., 3rd floor
There will be reserved parking on the
east side of the building.
Register
here
Woodward
- Tuesday, September 18
High Plains Technology Center
3921 34th St., Main Building, Room 206
Register
here
McAlester
- Wednesday, September 19
Kiamichi Technology Center, McAlester Campus
301 Kiamichi Dr., Multi-Purpose Room
Register
here
Lawton - Thursday, September 20
Great Plains Technology Center
4500 W. Lee Blvd., Building 600, Room 656
Register
here
Please
note that space is limited. If you plan to attend, register using the Eventbrite
links above as early as possible.
If you
have questions, contact Jennifer Wilkinson, Director of Alternative Education, at jennifer.wilkinson@sde.ok.gov or
(405) 522-0276.
The Office of Data &
Information Systems will be conducting Wave trainings throughout September.
These trainings will be geared toward student information directors,
technology directors and/or enrollment-student data personnel.
Trainings will cover the
following Wave State Certification Reports: First-Quarter Statistical Report (FQSR),
Comprehensive Exit Report and the October 1 Consolidated Report.
Please note: Each date includes
two identical sessions (each three hours in length). Registration is open through September 7.
September 10 - Oklahoma City
Register
here
September 11 - Pryor
Register
here
September 12 - McAlester
Register
here
September 13 - Lawton
Register
here
September 14 - Woodward
Register
here
Additional information about
each event can be found here.
If you have questions, contact
the Office of Data & Information Systems at (405) 521-3020.
The Office of Federal Programs has compiled lists of LEAs that are eligible for the Rural Education Achievement Program (REAP) Flex/Small, Rural School Achievement (SRSA) grant program and the Rural and Low-Income Schools (RLIS) program for FY 2018-19.
Eligibility requirements are as follows:
An LEA is eligible to participate in the REAP Flex and SRSA grant program if:
- the total number of students in average daily attendance at all of the schools served by the local educational agency is fewer than 600; or
- each county in which a school served by the local educational agency has a total population density of fewer than 10 persons per square mile; and
- all of the schools served by the local educational agency are designated with a locale code of 41, 42 or 43, as determined by the USDE Secretary.
Download the list of FY19 LEAs eligible for REAP Flex/SRSA here.
An LEA is eligible for an allocation under the RLIS program if:
- 20 percent or more of the children ages 5 through 17 served by the local educational agency are from families with incomes below the poverty line; and
- all schools served by the local educational agency are designated with a locale code of 32, 33, 41, 42 or 43, as determined by the USDE Secretary.
Download the list of FY19 LEAs eligible for RLIS.
An LEA that is eligible for both SRSA and RLIS (referred to as “dual-eligible”) must choose to participate in either SRSA or RLIS. A dual-eligible LEA that chose not to submit an SRSA application to the USDE is entitled to receive an RLIS allocation from the OSDE.
Download the list of FY19 LEAs eligible for dual RLIS and REAP Flex.
If you have any questions or need assistance, contact the Office of Federal Programs at (405) 521-2846.
The Office of Federal Programs has released the FY2019-21 Consolidated Monitoring Cycle. View it here (scroll down the page).
The Office of Federal Programs will host a training (four repeat sessions) for the FY19 Consolidated Monitoring. These trainings are ONLY for the monitored LEAs in FY19. Seating is on a first-come, first-served basis.
FY19 Consolidated Monitoring Training
August 28
Francis Tuttle, Portland Campus (OKC)
Register here for the 8:30-11:30 a.m. session.
Register here for the 1-3 p.m. session.
FY19 Consolidated Monitoring Training
August 29
Francis Tuttle, Portland Campus (OKC)
Register here for the 8:30-11:30 a.m. session.
Register here for the 1-3 p.m. session.
If you have questions or need assistance, contact the Office of Federal Programs at (405) 521-2846.
 The 2018 Oklahoma Art
Education Association Fall Convention will be held at Oklahoma Christian
University on Friday, October 12, and Saturday, October 13. The conference will
feature sessions geared toward new and emergency certified art teachers.
Please encourage new
art teachers in your district to attend this subject-specific professional
development.
View more
information here.
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Deadline: September 28
The
members of the U.S. Senate and the directors of the Hearst Foundations have
announced the annual U.S. Senate Youth Scholarship Program.
Two
student leaders from each state will spend a week in Washington witnessing
their federal government in action. Delegates will hear major policy addresses
by senators, cabinet members, officials for the Departments of State and
Defense and others. Students will also have the opportunity to visit the
Senate, House of Representatives, Supreme Court, Pentagon and various
Smithsonian museums.
 OSDE coordinates and
implements the USSYP annually. Two Oklahoma high school students will win a
one-week, all-expenses-paid trip to Washington, D.C., for the week of March 2-9,
2019, and a $10,000 college scholarship.
The competition is limited to juniors
and seniors who are currently serving in any of the following student
government offices:
- Student body president, vice-president,
secretary or treasurer
- Class president, vice-president, secretary or
treasurer
- Student council representative
- National Honor Society officer (including discipline-based honor societies such as the National
English and Social Studies Honor Societies that include service components)
- Student representative elected or appointed to a
district, regional or
state-level civic or educational organization
Each student must be a permanent
resident of the United States and currently enrolled in a public or private
secondary school located in the state in which either one of his or her parents
or guardians legally resides.
The only requirement for accepting the
scholarship is that students must, within two years after high school
graduation, enroll at an accredited United States college or university,
pledging to include courses in government or related subjects in their
undergraduate program.
Nominations
are due Friday, September 28.
Learn more about the USSYP Program.
Counselors:
Download the nomination packet here.
Principals:
Download the nomination packet here.
For more
information, contact Brenda Chapman, Director of Social Studies Education, at brenda.chapman@sde.ok.gov or (405) 522-3523.
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If you need to request an emergency
certification, visit OSDE’s Emergency
Certification web page for step-by-step instructions on how to complete the
request online.
Please
remember that to be a completed request, the district must first make the request, then the applicant must
apply for emergency certification. All completed requests must be
submitted at least 14 days prior to that month’s State Board
of Education meeting to be considered for the agenda.
If
a background check is required, the applicant must have a cleared certification
background check on file at the OSDE at least 7 days prior to
that month’s State Board of Education meeting to be considered that month.
If these requirements are not met,
the application will be treated as a pending request for the next month.
If you have questions, contact the
Office of Teacher Certification at (405) 521-3337.
Please
take the time to fully review the data-related sections below. The information
SDE receives through these reports may affect your programs and allocation
amounts.
Deadline: August 31
All districts must submit their district and site Reading
Sufficiency Act (RSA) plans to meet requirements for the reading goal, required
assessments and reporting for the 2018-19 school year. RSA plans are submitted through Single Sign-On.
Annual District Reading Plans must be submitted, certified
and approved by OSDE before any RSA funding is allocated.
If you have questions, contact Melissa Ahlgrim, Director of
Reading Sufficiency, at Melissa.ahlgrim@sde.ok.gov
or (405) 522-1591.
Deadline: September 1
The deadline for
school districts to submit final revenue and expenditures for FY18
is September 1. You can submit your reports through the Oklahoma
Cost Accounting System (OCAS) on Single Sign-On.
The revenue and expenditure information must be error
free and locked by September 1 to meet the requirements of Title 70, Chapter 1, Section 5-135.2.
If you have questions, contact Katherine Black,
Executive Director of Financial Accounting/OCAS, at katherine.black@sde.ok.gov or (405) 522-0275.
Deadline: September 4
Driver
education applications for prior-year reimbursement are due Tuesday,
September 4.
Please
submit completed, original applications with completed, signed rosters to:
Oklahoma
State Dept. of Education (OSDE), State Aid Section
2500
N. Lincoln Boulevard
Oklahoma City, OK 73105-4599
If you
are no longer using Green Cards, please type in “certificate” in the column
labeled “Enrollment Card ID#” on the student roster. Please make sure you sign
each roster.
If you
have questions, contact State Aid at state.aid@sde.ok.gov.
Deadline: September 15
The
deadline for submitting your Alternative Education Implementation Plan to the
Alternative Education Office is September 15. The Alternative
Education Implementation Plan can be accessed through Single Sign-On.
Please
note that your district will not have access to the 2018-19 Alternative
Education Implementation Plan until SDE receives the alternative education
detailed expenditure report.
Authorization to pay
and proposed budget forms may be submitted by fax to (405) 522-0496, by mail to
2500 N. Lincoln Blvd., Oklahoma City, OK, 73105 or electronically via email
to jennifer.wilkinson@sde.ok.gov.
These forms can be found as a link on the welcome tab of the Alternative
Education Implementation Plan in Single Sign-On.
Reminder: LEA
districts are unable to complete their plans until sending schools have
completed theirs, so please be timely.
For more
information, contact the Alternative Education Office at (405) 522-0276.
Deadline: September 30
The Language Instruction for English Learners (ELs) and Immigrant Students Annual Performance Report (formerly known as the Title III Annual Performance Report) window will be open starting August 23 through September 30.
This report must be completed by all districts in the state regardless of the presence of ELs or Title III funding.
Superintendents may access the report through Single Sign-On.
View an informational webinar about the report here.
If you have questions, contact Dan Ruhl with the Office of Federal Programs at daniel.ruhl@sde.ok.gov or (405) 522-5158.
Deadline: October 1
School districts must submit their Estimate of
Needs report or school budget to SDE’s Office of Financial Accounting
by October 1.
New this year: The FY19 Estimate of Needs and FY18 Financial Statements must
be submitted through the Oklahoma Cost Accounting System (OCAS) on Single
Sign-On. It will not be necessary to mail a copy
to SDE.
Superintendents now have access to the Estimate of
Needs tab on their district page. Upload the
Estimate of Needs file within this tab. Files must be in Excel spreadsheet format and contain the
required signatures. If needed, a separate file with the required signatures
may be uploaded.
If you have questions, contact Katherine Black at katherine.black@sde.ok.gov or (405)
522-0275.
Deadline: November 30
The student-level First-Quarter Statistical Report (FQSR) located under the Wave > Reporting > State Reporting Certification is now open.
The student-level FQSR is a district-certified report that will parallel the normal Wave > Reporting > FQSR/ASR aggregate collection for FY19. This report will display school calendar data and student-level data that pertains to membership, attendance and transportation.
Calendar and student-level data are transmitted from a district’s local Student
Information System (SIS) to the Wave.
A training video and manual are posted alongside the general instructions section of the report if you need additional training.
The deadline to certify this report is November
30.
If you have questions, contact the Office of State Aid at state.aid@sde.ok.gov or (405) 521-3460.
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