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Contents:
Last week, you received access to district and state-level results
of the Oklahoma School Testing Program assessments from spring 2018. In an
effort to provide support and clarification as you dive into your scores, we
have recorded a 20-minute webinar. Listen to it here.
To review
State Department guidance from last week, click here.
If you have questions, please email Maria Harris at maria.harris@sde.ok.gov or
Lesa Rohrer at lesa.rohrer@sde.ok.gov.
 If you
missed a session during last month’s EngageOK on
the Road conference, want to revisit a topic or simply share a session’s
content with a colleague, visit the EngageOK website where
you can view and download all EngageOK PowerPoint presentations.
Core curriculum graduation requirements have changed this
year to include either World Language or Computer Education units or sets of
competencies. This webinar will summarize changes in the law, explore
implications of the law for students with significant cognitive disabilities
and provide a few implementation ideas.
Title: Meeting
the Computer Education and World Language Graduation Requirements for Students
With Significant Cognitive Disabilities
Date: August 10
Time: 3-4 p.m.
Register
here
This webinar will be hosted by Desa Dawson, Director of World Language Education, and Levi
Patrick, Assistant Executive Director of Curriculum & Instruction.
If you have questions, contact Levi Patrick at levi.patrick@sde.ok.gov or (405)
522-3525.
The
OSDE is pleased to share the 4th Annual Red Banner Book as a
resource to help educators stay informed of education legislation.
New laws that emerge from legislative session each
year can be overwhelming. The impact on districts, schools and classrooms
across Oklahoma can be significant or minimal, immediate or delayed, positive
or troubling — but there is one constant: You need to know the law.
This
book is not intended to be all-inclusive, nor serve as legal advice, but it will
give you a general overview of this year’s new laws and legislative actions
affecting public education.
Download
the Red Banner: 2018 Legislation book here.
As of Monday, July 30, the rock band Pearl Jam, along
with the Bill & Melinda Gates Foundation, Raikes Foundation and Deutsche
Bank, will match any donations made to projects that support students
experiencing homelessness on DonorsChoose.org. The match will continue as long
as funds remain.
Any person who is employed full time by a school district
or charter school AND who works directly with students at least 75 percent of
the time (including homeless liaisons, school counselors, nurses and social
workers) can create a “project request” for materials or support, according to
the LEA’s policies and procedures.
Projects may request any materials that students
experiencing homelessness might need, from basic school supplies like pencils and
notebooks to take-home items like clothing, shoes, hygiene products, bedding,
cell phones and other needs.
Steps to Take:
- Sign up for an account at donorschoose.org/teachers. It’s
free.
- Create a project requesting the exact materials your
classroom needs. Tip: Keep your first request under $1,000 for speedy funding.
- Make sure you describe how your materials will support
students experiencing homelessness or empower your students to support the homeless
community.
For more information, visit the following links:
Donors Choose Funding Opportunity page
Donors Choose Campaign: Hope for Students Without a Home
If you have any questions or need assistance, contact the
Office of Federal Programs at (405) 521-2846.
The annual Reporting Requirements document, previously
known as Accountability at a Glance, is now
available for the 2018-19 school year.
The purpose of this document is to assist school
administrators with due dates and report descriptions/titles. The document also contains the
division within OSDE responsible for each report or form collected
throughout the school year.
Download the Reporting Requirements document here.
All required reports and forms referenced in this document are accessible via Single Sign-On, the Wave and/or the OSDE website.
Revised
Section 504 documents have been uploaded to the main menu page of OK EdPlan.
The available documents are an alternate choice to the
existing Section 504 process in OK EdPlan. Use of the PDF documents, while they
can be uploaded as an external document, do not generate a
report in OK EdPlan.
If you have
questions, contact Angela Kwok, Director of Instruction with Special Education
Services, at angela.kwok@sde.ok.gov.
Public Consulting Group
(PCG), the vendor for OK EdPlan, will be hosting three upcoming webinars.
Webinar: EdPlan Admin Start Up
Description: This webinar will be helpful for all individuals responsible
for maintaining EdPlan records at the district level. Training will include
summer enhancements, review of calendars/reporting periods, assigning caseloads,
updating schools, staff and student transfers.
August 7, 2 p.m.
Register
here
August 10, 1 p.m.
Register
here
Webinar: Introduction to EdPlan 504
Description: This webinar is intended for all users responsible for
completing/overseeing compliant 504s using the 504 process in EdPlan.
August 15, 10 a.m.
Register
here
Webinar: Introduction to EdPlan Eligibility
Description: This webinar is intended for all individuals who access records
through a special education eligibility process, oversee records of disability
categories (for reporting purposes) and those responsible for the development
of an eligibility meeting/event.
August 8, 2 p.m.
Register
here
August 9, 10 a.m.
Register
here
August 14, 2 p.m.
Register
here
August 17, 1 p.m.
Register
here
Webinar: Intro to EdPlan IEP
Description: This webinar will review the process of completing an IEP event
in OK EdPlan. The session is relevant for all individuals overseeing and
developing IEPs using OK EdPlan.
August 8, 10 a.m.
Register
here
August 13, 1 p.m.
Register
here
August 16, 10 a.m.
Register
here
For a complete list of
upcoming webinars and registration links, click
here.
If you have
questions, contact Angela Kwok, Director of Instruction with Special Education
Services, at angela.kwok@sde.ok.gov.
OSDE Special Education
Services is conducting an IEP webinar series for the 2018-19 school year. Join
OSDE-SES staff on your lunch break for informational tidbits on various topics
within the IEP.
The first session will
be an introduction to the IEP. Topics discussed during this webinar series will
include assessments/present levels, transitions, goals, special factors,
accommodations, OAAP and services/LRE.
Dates: August 29-December 12. Webinars will be held every other week.
Times: 11-11:30 a.m. and 11:45
a.m.-12:15 p.m. (repeat session)
Register
here
If you have
questions, contact Angela Kwok, Director of Instruction with Special Education
Services, at angela.kwok@sde.ok.gov.
The Oklahoma State Department of
Education, the Oklahoma Corporation Commission Public Utility Division and
the Office of Management and Enterprise Services (OMES) are offering free E-Rate and
Oklahoma Universal Service Fund (OUSF) training for schools and libraries.
The training will include discussion on the following topics:
- Oklahoma Connect & Learn Initiative: Update on the tools and resources available to districts and libraries
- Open Range Update: Review of statewide contracts
- OUSF Update: Common pitfalls and errors, requesting preapproval, requesting funding, changing funding and common issues during funding review
- E-Rate Update: Completion of the bidding process in making a selection for cost effectiveness, filing the FCC Form 471 with service detail, responding to PIA requests, document retention and knowing when to file various FCC forms required to retain funding
This training is for all schools and
libraries. Even if you use a consultant, you are encouraged to attend so you will
know why your consultant is asking for certain information.
Click here to access registration for all locations.
Please note that all
trainings will be held from 8:30 a.m. to 12:30 p.m.
Training locations and details:
August 27 - Oklahoma City
Francis Tuttle Tech Center, Business Center
12777 N. Rockwell Ave.
August 28 - Tulsa
Union High School, Tiered Lecture Room 1708
6636 S. Mingo Rd.
August 29 - Muskogee
Indian Capital Technology Center, Room 500 Brackeen Center
2403 N. 41st St. E.
September 12 - Ada
Pontotoc Technology Center, Business Center Room 410
601 W. 33rd St.
September 13 - Durant
Kiamichi Technology Center, Room 101
810 Waldron Rd.
September 14 - Lawton
Lawton Public Schools Administration, Tech Center
753 NW Fort Sill Blvd.
September 18 - Weatherford
Western Technology Center, Fire Safety Training Bldg., Classroom 1
2605 E. Main
September 19 -
Woodward
High Plains Technology Center, Room 201 C
3921 34th St.
September 20 - Stillwater
Meridian Tech Center, Room 102 & 103
1312 S. Sangre Rd.
If you have questions, contact Kurt Bernhardt,
Executive Director of Education Technology, at kurt.bernhardt@sde.ok.gov.
The
Office of Alternative Education will host regional meetings
at various locations around the state this September. Topics will include
professional development, evaluation and program visits, legislation and rules,
the new Oklahoma Alternative Education Association, resources, networking and
any other questions or concerns.
All meetings will be held from 8:30 a.m. - 3 p.m.
Find
a regional meeting near you:
Oklahoma
City - Wednesday, September 5
Francis Tuttle Technology Center (Rockwell Campus)
12777 N. Rockwell, Room D1750
Register
here
Jenks -
Thursday, September 6
Jenks Public Schools, Kirby Lehman Math & Science Building
205 E B St., 3rd floor
There will be reserved parking on the
east side of the building.
Register
here
Woodward
- Tuesday, September 18
High Plains Technology Center
3921 34th St., Main Building, Room 206
Register
here
McAlester
- Wednesday, September 19
Kiamichi Technology Center, McAlester Campus
301 Kiamichi Dr., Multi-Purpose Room
Register
here
Lawton - Thursday, September 20
Great Plains Technology Center
4500 W. Lee Blvd., Building 600, Room 656
Register
here
Please
note that space is limited. If you plan to attend, register using the Eventbrite
links above as early as possible.
If you
have questions, contact Jennifer Wilkinson, Director of Alternative Education, at jennifer.wilkinson@sde.ok.gov or
(405) 522-0276.
The Office of Data &
Information Systems will be conducting Wave trainings throughout September.
These trainings will be geared toward student information directors,
technology directors and/or enrollment-student data personnel.
Trainings will cover the
following Wave State Certification Reports: First-Quarter Statistical Report (FQSR),
Comprehensive Exit Report and the October 1 Consolidated Report.
Please note: Each date includes
two identical sessions (each three hours in length). Registration is open through September 7.
September 10 - Oklahoma City
Register
here
September 11 - Pryor
Register
here
September 12 - McAlester
Register
here
September 13 - Lawton
Register
here
September 14 - Woodward
Register
here
Additional information about
each event can be found here.
If you have questions, contact
the Office of Data & Information Systems at (405) 521-3020.
Governor Fallin has approved several changes to Oklahoma Administrative Code 210:10-1-5, which will change the way attendance is recorded on the Student Attendance
Register. It is appropriate for districts to implement the new rule for
the entirety of school year 2018-19, although the official effective date is
September 14, 2018.
According
to the new rule, a student should only be “dropped” or “exited” when that
student is no longer receiving services or expected to receive services from
the LEA in which they were “on roll” or “in membership.”
As this
change will have several ramifications, please review the Guidance
for Attendance and Suspensions for further details.
If you
have questions, contact the Office of Data and Information Systems at (405) 521-3020
or email lakisha.simon@sde.ok.gov
or erik.friend@sde.ok.gov.
In light of the recent
rule change to Oklahoma Administrative Code 210:10-1-5, the Office of Data
& Information Systems has released guidance on the appropriate reporting
procedures for students who are suspended. The Office of Accountability seeks
to provide additional clarification on the impact of these reporting procedures
on the following Accountability metrics:
Full Academic Year (FAY)
“Oklahoma Administrative
Code 210:10-13-22: A student shall be considered a FAY student if the
student is enrolled within the first twenty (20) instructional days of the
school's instructional year through and including the date of administration of
the exam, and has not experienced an enrollment lapse of ten (10) or more
consecutive instructional days. The FAY determination shall be based
on continuous enrollment and shall not be based on attendance determinations.”
As FAY criteria is based
on enrollment, not attendance, suspended students included “on roll” or “in
membership” will not have suspended days count toward enrollment gaps for FAY
purposes.
Chronic Absenteeism
A student is considered
chronically absent if he or she misses 10 percent or more enrolled instructional days
for any reason. Rather than limiting the measure to unexcused absences, this
indicator examines all lost instructional time. As districts are expected to
report suspensions as an excused absence, this indicator will capture absences
due to suspension. Please note that students receiving homebound instruction
through a certified instructor do not fall into this category. Additional
information on exempted absences for signification medical conditions may be
accessed here: OAC 210:10-13-24.
If you have questions, contact the Office of Accountability at accountability@sde.ok.gov or (405) 522-5169.
After new technology system implementations,
minor changes and fixes should occur periodically to achieve optimum
performance. The Office of Child Nutrition is asking your district to perform
the following checks as you move forward with the Child Nutrition Application:
Schedule
B: The ‘Lunch Rate’ printed at the top of the page showing
the minimum amount to charge for adults or contract meals is incorrect. The
correct amount should be $3.71, not $3.65. The corrected amount is to be
considered when calculating prices to charge for those meals within your
district.
Schedule
C, Severe Need Breakfast: Incorrect numbers were being
pre-populated. Please edit the schedule for potential numbers that have
been removed or changed.
Site
Application:
- Check the
‘Race and Ethnicity’ area. During a recent adjustment, any previously
entered data was lost. Please check for deletions. If the data was entered prior to this email, it will need to be re-entered.
- Make
sure the name of the ‘Principal’ and the ‘Food Service Manager’ are still populated
on the form. If not, please re-enter them at this time.
Policy
Statement: The ‘Determining Official’ may appear more than once. This
will not cause any problems in the system and may be disregarded should it
appear that way.
Renewal
Agreement: Please check the listing of ‘Authorized Representative’ for the
district and edit any names of persons who no longer hold that position for
the district. We are currently in the process of updating this information.
Thank
you for your continued patience with the change-over process.
If you
have questions, contact the Office of Child Nutrition at (405) 521-3327.
 Administrators:
Please share with your first-year teachers.
The
Oklahoma State Department of Education (OSDE) invites first-year teachers to
join the First Class initiative in a
community of educators during the 2018-19 school year.
First Class cohort groups will include
25 elementary and 25 secondary teachers. Participants will meet together in six
sessions spanning the school year and through an online learning
platform. Through discussions, interactive presentations and a book study,
teachers will develop and enhance their classroom management plans, strategies
for engaging students and multi-tiered systems of support. In-person
sessions will be held at the Canadian Valley Career Tech Center in Chickasha.
View
more information and download the application here.
Send completed applications to susan.pinson@sde.ok.gov.
Note: Participating teachers will
receive $50 per session attended that districts may use for travel expenses or
substitute teachers.
If you have questions, contact Susan
Pinson, Executive Director of Professional Learning, at susan.pinson@sde.ok.gov or (405)
522-1835.
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The Office of Federal Programs has released the FY2019-21 Consolidated Monitoring Cycle. View it here (scroll down the page).
The Office of Federal Programs will host a training (four repeat sessions) for the FY19 Consolidated Monitoring. These trainings are ONLY for the monitored LEAs in FY19. Seating is on a first-come, first-served basis.
FY19 Consolidated Monitoring Training
August 28
Francis Tuttle, Portland Campus (OKC)
Register here for the 8:30-11:30 a.m. session.
Register here for the 1-3 p.m. session.
FY19 Consolidated Monitoring Training
August 29
Francis Tuttle, Portland Campus (OKC)
Register here for the 8:30-11:30 a.m. session.
Register here for the 1-3 p.m. session.
If you have questions or need assistance, contact the Office of Federal Programs at (405) 521-2846.
 Ag in the Classroom (AITC) is a program for PreK-12 that
features over 300 lessons and activities correlated to the Oklahoma Academic
Standards. AITC also provides FREE professional development workshops for
teachers. Workshop participants not only get to try out various AITC activities
and lesson plans but also walk away with free resources for them and
their students.
Ag in the Classroom workshops can be tailored to your school’s
needs. Workshops can be presented during an in-service day, at a teachers’
meeting or during teacher planning times.
AITC lessons
and activities are cross-curricular and incorporate hands-on learning
experiences. Each year, Ag
in the Classroom updates lessons, activities and resources; therefore, if
your school has had a workshop in the past, teachers will receive new and
updated information. AITC resources can be used to teach financial
literacy, healthy living, Oklahoma history and much more.
Please take a few
minutes to review the AITC website.
The AITC staff would love to present to your teachers and
provide them with exciting new resources they can integrate into existing
curriculum.
For more information or to schedule a
workshop, contact AITC state coordinator Audrey Harmon at Audrey.harmon@ag.ok.gov or (405)
740-0160.
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 The 2018 Oklahoma Art
Education Association Fall Convention will be held at Oklahoma Christian
University on Friday, October 12, and Saturday, October 13. The conference will
feature sessions geared toward new and emergency certified art teachers.
Please encourage new
art teachers in your district to attend this subject-specific professional
development.
View more
information here.
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Deadline: September 28
The
members of the U.S. Senate and the directors of the Hearst Foundations have
announced the annual U.S. Senate Youth Scholarship Program.
Two
student leaders from each state will spend a week in Washington witnessing
their federal government in action. Delegates will hear major policy addresses
by senators, cabinet members, officials for the Departments of State and
Defense and others. Students will also have the opportunity to visit the
Senate, House of Representatives, Supreme Court, Pentagon and various
Smithsonian museums.
 OSDE coordinates and
implements the USSYP annually. Two Oklahoma high school students will win a
one-week, all-expenses-paid trip to Washington, D.C., for the week of March 2-9,
2019, and a $10,000 college scholarship.
The competition is limited to juniors
and seniors who are currently serving in any of the following student
government offices:
- Student body president, vice-president,
secretary or treasurer
- Class president, vice-president, secretary or
treasurer
- Student council representative
- National Honor Society officer (including discipline-based honor societies such as the National
English and Social Studies Honor Societies that include service components)
- Student representative elected or appointed to a
district, regional or
state-level civic or educational organization
Each student must be a permanent
resident of the United States and currently enrolled in a public or private
secondary school located in the state in which either one of his or her parents
or guardians legally resides.
The only requirement for accepting the
scholarship is that students must, within two years after high school
graduation, enroll at an accredited United States college or university,
pledging to include courses in government or related subjects in their
undergraduate program.
Nominations
are due Friday, September 28.
Learn more about the USSYP Program.
Counselors:
Download the nomination packet here.
Principals:
Download the nomination packet here.
For more
information, contact Brenda Chapman, Director of Social Studies Education, at brenda.chapman@sde.ok.gov or (405) 522-3523.
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If you need to request an emergency
certification, visit OSDE’s Emergency
Certification web page for step-by-step instructions on how to complete the
request online.
Please
remember that to be a completed request, the district must first make the request, then the applicant must
apply for emergency certification. All completed requests must be
submitted at least 14 days prior to that month’s State Board
of Education meeting to be considered on the agenda.
If
a background check is required, the applicant must have a cleared certification
background check on file at the OSDE at least 7 days prior to
that month’s State Board of Education meeting to be considered that month.
If these requirements are not met,
the application will be treated as a pending request for the next month.
If you have questions, contact the
Office of Teacher Certification at (405) 521-3337.
Please
take the time to fully review the data-related sections below. The information
SDE receives through these reports may affect your programs and allocation
amounts.
Deadline: August 31
All districts must submit their district and site Reading
Sufficiency Act (RSA) plans to meet requirements for the reading goal, required
assessments and reporting for the 2018-19 school year. RSA plans are submitted through Single Sign-On.
Annual District Reading Plans must be submitted, certified
and approved by OSDE before any RSA funding is allocated.
If you have questions, contact Melissa Ahlgrim, Director of
Reading Sufficiency, at Melissa.ahlgrim@sde.ok.gov
or (405) 522-1591.
Deadline: September 15
The
deadline for submitting your Alternative Education Implementation Plan to the
Alternative Education Office is September 15. The Alternative
Education Implementation Plan can be accessed through Single Sign-On.
Please
note that your district will not have access to the 2018-19 Alternative
Education Implementation Plan until SDE receives the alternative education
detailed expenditure report.
Authorization to pay
and proposed budget forms may be submitted by fax to (405) 522-0496, by mail to
2500 N. Lincoln Blvd., Oklahoma City, OK, 73105 or electronically via email
to jennifer.wilkinson@sde.ok.gov.
These forms can be found as a link on the welcome tab of the Alternative
Education Implementation Plan in Single Sign-On.
Reminder: LEA
districts are unable to complete their plans until sending schools have
completed theirs, so please be timely.
For more
information, contact the Alternative Education Office at (405) 522-0276.
Deadline: November 30
The Student-level First-Quarter Statistical Report (FQSR) located under the Wave > Reporting > State Reporting Certification is now open.
The Student-level FQSR is a district-certified report that will parallel the normal Wave > Reporting > FQSR/ASR aggregate collection for FY19. This report will display school calendar data and student-level data that pertains to membership, attendance and transportation.
Calendar and student-level data are transmitted from a district’s local Student
Information System (SIS) to the Wave.
A training video and manual are posted alongside the general instructions section of the report if you need additional training.
The deadline to certify this report is November
30.
If you have questions, contact the Office of State Aid at state.aid@sde.ok.gov or (405) 521-3460.
To view past EngageOK Administrators & Data newsletters, visit our online archives.
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