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Contents:
On Monday, August 14,
the FY 18 initial State Aid Allocation was adjusted. Due
to a technical issue with the system, there was an error in the total amount
for School Land used as a chargeable. The error has been corrected, which has
decreased both the School Land amount and your total chargeables.
The FY18 Adjusted State Aid Allocation (08/14/17) has been posted on Single Sign-On under the “Allocation
Notices” tab.
The FY18 Adjusted
State Aid allocation was also posted Tuesday, August 15 on
the State Aid webpage. The State
Aid factors remain at $3,042.40.
We apologize for the
inconvenience. If you have any questions, please contact the Office of State
Aid at state.aid@sde.ok.gov or (405) 521-3460.
The FY18 initial Flexible Benefit
Allowance (FBA) allocation is now available on Single Sign-On under
the “Allocation Notices” tab.
Your district’s allocation includes 12 months of benefits based on your district’s January 1, 2017, audited count
of eligible certified and support staff. Please note that new HealthChoice
High Option premium rates are being used to calculate your district’s initial FBA.
Read more about the
2018 option period here.
As a reminder, your district will report
its current year eligible staff in October. Current year allocations may be
modified as other conditions change.
If you have questions, contact the
Office of State Aid at (405) 521-3460.
OSDE is excited
to announce changes and enhancements to the School-Based Health Services (SBHS)
program. These changes will take effect in the 2017-18 school year.
All administration of SBHS practices and policies is now the
responsibility of OSDE. OSDE has been working closely with the Oklahoma Health
Care Authority (OHCA) to make changes to the physician authorization and prior
authorization processes to encourage districts to participate and to help
subsidize provision of medical services with appropriate Medicaid
reimbursement. To that end, the OSDE is working with Public Consulting Group
(PCG) – which currently provides OSDE special education, compliance reporting
and professional development services – to administer the SBHS program
statewide.
This partnership with PCG offers exciting enhancements and
expertise to the SBHS program, and OSDE encourages every district to
participate.
For more details, read
the official School Based Health Services memo.
In September, PCG will web demonstrate the software. Specific
dates will be communicated soon. Training will begin in late October, with
implementation and enrollment to follow.
If your district is interested in participating in the SBHS
program or if you have questions, please email okffs@pcgus.com.
Stay tuned for a
statewide arts announcement the week of August 21. It will be an
exciting opportunity for students in all grades! Watch the OSDE
website or our Facebook
page for details.
The Oklahoma State Department of Education (OSDE) is
currently seeking schools interested in piloting a free literacy readiness tool for Kindergarten students aimed at
providing teachers with quality data they can use to make informed
instructional decisions.
The Early Learning Quick
Assessment for Kindergarten (ELQA-K) developed by the University of
Oklahoma is an easy-to-administer, web-based assessment tool that
facilitates the formative progress monitoring of Kindergarten literacy skills.
Several schools in Oklahoma already utilize ELQA for Pre-K and have requested
the development of a similar tool for Kindergarten. Read more about the success of the ELQA for
Pre-K here.
The deadline to sign up for the ELQA-K pilot is today, August 15.
This pilot will seek to study the implementation and use of
the newly developed ELQA for Kindergarten.
During the pilot year, districts will be provided
professional development and the ELQA-K at no charge.
Why should my school
participate?
The ELQA-K will give teachers detailed data to plan
differentiated instruction based on the Oklahoma Academic Standards for English
Language Arts by providing instant, practical reports for teachers, parents,
schools and districts.
How does the program
work?
Children’s literacy skills are assessed at the
beginning of the school year and again at intervals throughout the school year
so that teachers are able to 1) identify children at risk for not meeting early
learning benchmarks, and 2) differentiate instruction to prepare young children
for first grade with the literacy skills needed to be successful.
To sign up, use the following link: https://goo.gl/forms/vkNqj15se7Xz1odf2
For additional information about the study, please visit:
https://goo.gl/sK446j
If you have questions, contact Sharon Morgan, Director of
Early Childhood, at sharon.morgan@sde.ok.gov
or (405) 522-3241.
Download the professional development requirements for
2017-18 here. Please note there is a new requirement for certified teachers
regarding digital teaching and learning as stated in 70
O.S. 6-192.
If you have questions, contact Susan Pinson, Executive
Director of Professional Learning, at susan.pinson@sde.ok.gov
or (405) 522-1835.
OSDE will be hosting professional development workshops August 23 and 24 that will cover the WIDA Screener. The WIDA Screener is the assessment that identifies a student’s
English proficiency level and must be administered prior to establishing a student’s
English Learner (EL) status. Districts have the choice of administering the
assessment in either online or paper-pencil format.
The online WIDA screener
training will be held on August 23, and the paper-pencil training will be
held on August 24. Sessions are limited to 40 attendees, so please only
register for the session addressing your preferred testing method.
Register for the WIDA
Screener Online Workshop (August 23)
Register for the WIDA
Screener Paper Workshop (August 24)
If you have questions, contact Dan Ruhl with the Office
of Federal Programs at (405) 522-5158.
Application Processing, Benefit Issuance, Verification and Meal Counting
and Claiming (ABVM) and Cafeteria Management trainings are now available for
enrollment.
These National School Lunch/School Breakfast training sessions
will be held at the Oklahoma State Department of Education in Oklahoma City.
Please note that both sessions are geared toward beginners and will be
limited to 20 people per class.
ABVM Training
August 23, 9 a.m. - 4 p.m.
Cafeteria Managers/Food Service Directors Training
August 24, 9 a.m. - 4 p.m.
If you have new staff members
who are overwhelmed with the multitude of USDA requirements regarding Child
Nutrition Programs, please have them enroll in one or both trainings.
If you have questions or
would like to enroll, contact Sherri Assaleh at sherri.assaleh@sde.ok.gov or (405)
522-5040.
This
free event offers teachers and educators across the state the chance to find
out what services and opportunities are available to them from museums and
other educational organizations. It is also an excellent way to catch up with
other educators and museum professionals to see what they are offering in the
coming year.
Date: August 24
Time: 6-8 p.m.
Location: Science Museum Oklahoma, 2020 Remington Pl., Oklahoma City
Register
here.
If you have questions, contact Clint Stone at cstone@sciencemuseumok.org or (405)
602-3712.
The FBI has directed OSDE to
ensure that CHRI (criminal history record information) is not disseminated
outside the requested receiving departments, related agencies or other
authorized entities. Now, when
CHRI is needed for a subsequent authorized use, a new record request must be
conducted.
As of July 1, 2017, OSDE will no
longer be allowed to disseminate the results of certification background checks
to public school districts (commonly referred to as dual results) except if the applicant wishes to be fingerprinted for
both certification and employment. This must be made known at the time the applicant is fingerprinted, and the applicant must provide a completed Application for National
Criminal History Record Check along with his or her
fingerprints. This process can only be completed by visiting OSDE in
person or by mailing in fingerprint cards with the completed application
(linked above) from the district.
If you have questions, contact the
Office of Teacher Certification at (405) 521-3608.
All emergency certification requests or renewals MUST be
submitted online. The Office of Teacher Certification will not accept faxes or
emails.
Please note: Special Education is NOT an eligible area for
emergency certification.
Download instructions for the online emergency request process here.
You may not submit a third request for a single emergency-certified
teacher. If you need to request emergency certification for a different area, you
must submit a new request, and the applicant must pay the required $50
application fee.
PLEASE BE ADVISED: All first-time credentialed
Oklahoma teachers are required to have on file with the Oklahoma State Board of
Education (OSBE) a current Oklahoma criminal history record from the Oklahoma
State Bureau of Investigation (OSBI) as well as a national fingerprint-based
criminal history record provided by the Federal Bureau of Investigation (FBI) (70 O.S. § 6-190; OAC 210:20-9-91).
If the applicant comes to OSDE for fingerprinting, he or she must
bring the employment form from your district so that OSDE can share the
background check results with you.
If you have any questions about the online process, please contact
Teacher Certification at (405) 521-3337.
Due to high
demand, OSDE has added an additional Gifted and Talented Education Coordinator
Workshop by offering a repeat session on August 31, 1-3:30 p.m.
This training is for personnel responsible for coordinating and managing a district Gifted Education
program. Participants will learn about Oklahoma state statutes, identification
procedures, reporting, funding and budgeting, staff training and student
programming options. Professional development certificates will be awarded upon
completion of training.
Register
here.
If you have
questions, contact Rebecca McLaughlin, Director of Gifted Education, at rebecca.mclaughlin@sde.ok.gov.
Deadline: September 1
If your district is changing a grade span configuration,
opening a new site or closing a site, you must submit the request on letterhead to the Office of Accreditation by September 1. Please include the local board meeting minutes from when
the changes were approved with your request.
If you have questions, contact the Office of Accreditation
at (405) 521-3335.
Deadline: September 1
Please
note that in previous years the deadline for submission was October 15.
Send the
original application with completed signed rosters to:
Oklahoma
State Dept. of Education
c/o State Aid Section
250o N. Lincoln Blvd.
Oklahoma City, OK 73105-4599
If you
are no longer using Green Cards, please type in “certificate” in the column
labeled Enrollment Card ID# on the student roster. Also, please make sure you
sign each roster.
If you
have questions, contact Mitzi Perry at mitzi.perry@sde.ok.gov.
The OSDE will be presenting two, one-day professional
development sessions focusing on best practices for dual identified EL/SPED
students. Sessions will be held at the Francis Tuttle Technology Center, Rockwell
Campus, September 13-14, 9 a.m. - 4 p.m. with a one-hour
lunch break.
Sessions will be limited to 40 people each. Please do not
register for both sessions, as both days will address the same content.
Register for the Title
III Kick-Off Meeting (September 13).
Register for the Title
III Kick-Off Meeting (September 14).
If you have questions, contact Dan Ruhl with the Office
of Federal Programs at (405) 522-5158.
Deadline: September 22
The members of the U.S. Senate
and the directors of The Hearst Foundations have announced the
annual U.S. Senate Youth Scholarship Program.
Two student leaders
from each state will spend a week in Washington witnessing their national
government in action. Delegates will hear major policy addresses by senators,
cabinet members, officials for the Departments of State and Defense, and
directors of federal agencies, as well as participate in a meeting with a
justice of the U.S. Supreme Court.
 OSDE coordinates and implements the USSYP annually. Two Oklahoma
high school students will win a one-week, all-expense paid trip to Washington,
D.C., for the week of March 3-10, 2018, and a $10,000 college scholarship.
The competition is limited to juniors
and seniors who are currently serving in any of the following student
government offices:
1. Student body president, vice-president,
secretary or treasurer
2. Class president, vice-president, secretary or treasurer
3. Student council representative
4. National honor society officer
5. Student representative elected or appointed to a district,
regional, or state level civic or educational organization
The only requirement in accepting the
scholarship is that students must, within two years after high school graduation, enroll at an accredited United States
college or university, pledging to include courses in government or related
subjects in their undergraduate program.
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Nominations are due
Friday, September 22.
Learn more about the USSYP Program.
Counselors: Download
your nomination packet here.
Principals: Download
your nomination packet here.
Students must complete the application
form and essay requirement detailed in the nomination packets linked above by
September 22. Qualifying students will then report to an examination site on
Saturday, October 7. Finalists will be invited to the OSDE in November for
interviews, and the delegates will be chosen in December.
For more information, contact Brenda
Chapman, Director of Social Studies Education, at brenda.chapman@sde.ok.gov or
(405) 522-3523.
The Office of Alternative Education will host regional
meetings at various locations around the state this September. Topics will
include professional development, evaluation and program visits, legislation
and rules, and any other questions or concerns.
All meetings will be held from 9 a.m. to noon.
Find a regional meeting near you:
Oklahoma
City - Tuesday, September 12
Francis Tuttle Technology Center (Rockwell Campus)
12777 N. Rockwell,
Room D1750
Register
here
Durant - Wednesday, September 13
Kiamichi Technology Center (Durant Campus)
810 Waldron Rd., Telecommunication Room 101
Stay to the right and park in the right
parking lot, located at the south end of the building entrance.
Register
here
Lawton -
Thursday, September 14
Great Plains Technology Center
4500 W. Lee Blvd., Building 600, Room 655/656
Register
here
Owasso -
Tuesday, September 19
Tulsa Technology Center (Owasso Campus)
10800 N. 140 E. Ave., Poplar Room
Register
here
Woodward
- Wednesday, September 20
High Plains Technology Center
3921 34 St., Main Building, Room 206
Register
here
Please
note that space is limited. If you plan on attending, register as early as
possible.
If you have questions, contact Jennifer Wilkinson, Director of Alternative
Education, at jennifer.wilkinson@sde.ok.gov or (405)
522-0276.
A series of Alternative Education monthly webinars starting this
September have been scheduled and are now open for registration. Each webinar
will occur on the last Tuesday of the month at 1 p.m.
September
26, 2017: New to Alt Ed? Now What?
October 31, 2017: Chronic Absenteeism: How to Get Them to School
November 28, 2017: How Can Alt Ed Programs Use the Early Warning Indicator
System/My Data System?
January 30, 2018: Trauma Informed Practices for the Alt Ed Setting
February 27, 2018: Restorative Justice Approaches for the Alt Ed Setting
March 27, 2018: Child Abuse - What Happens When a Student is Abused?
April 24, 2018: Risk and Protective Factors (Alt Ed)
Register for webinars here.
Input and suggestions are always welcome. If you have a topic idea,
contact Jennifer Wilkinson, Director of Alternative Education, at jennifer.wilkinson@sde.ok.gov.
The Oklahoma State
Department of Education, the Oklahoma Corporation Commission Public Utility
Division and the Office of Management and Enterprise Services (OMES) are
offering free E-Rate and OUSF training for schools and libraries, along
with an update on OpenRange services provided by OMES for schools and
libraries.
The OUSF portion will
cover:
- OUSF requirements
- Estimating funding
- Common pitfalls and errors
- Reasons for reductions or denials
- Requesting preapproval
- Requesting funding
- Changing funding
- Affidavit walk-through
The E-Rate portion will cover:
- Completing of the bidding process in making a selection for cost effectiveness
- Filing the FCC Form 471 with service detail
- Responding to PIA requests
- Document retention
- Knowing when to file various FCC forms required to keep funding
This is for all schools and libraries. Even if you use a consultant, you are encouraged to attend so you will know why your consultant is asking for certain information.
Click here to access registration for all locations.
Please note that all trainings will be held 8 a.m. - 12:30 p.m., except the September 21 training in Muskogee, which will be held 12:30-3:45 p.m.
Training locations and details:
September 11 - Oklahoma City
Oklahoma Association of Electric Cooperatives
2325 E. I-44 Service Rd.
September 12 - Ada
Pontotoc Tech Center, Room 410
601 W. 33rd St.
September 13 - Durant
Kiamichi Tech Center, Conference Room
810 Waldron Rd.
September 19 - Tulsa
Union High School, Tiered Lecture Room 1708
6636 S. Mingo Rd.
September 20 - Afton
Northeast Tech Center
19901 S. Hwy 69
September 21 - Muskogee
Indian Capital Tech Center, Brackeen Center, Room 500
2403 N. 41st St. E.
September 26 - Lawton
Lawton Schools Administration Building, Technology Center
753 Fort Sill Blvd.
September 27 - Weatherford
Western Technology Center
2605 E. Main
September 28 - Woodward
Northwestern Electric Cooperative
2925 Williams Ave.
If you have questions, contact Kurt Bernhardt, Executive Director of Education Technology, at kurt.bernhardt@sde.ok.gov.
Please take the time to fully review the data-related sections below.
The information OSDE receives through these reports may affect your programs and
allocation amounts.
Now Available on Single Sign-On & GMS system:
Consolidated Applications (currently open and available to
the districts)
Final
Title I (allocations available)
Final Delinquent (allocations available)
Final Neglected (allocations available)
Claims & Closeouts
Final date to close out federal programs in GMS is September 1.
If you have questions, contact Donna Chisholm with the Office of
Federal Programs at donna.chisholm@sde.ok.gov.
Now Available on Single Sign-On
& GMS system:
Consolidated Applications (currently open and available to the
districts)
Project 621 (allocations available)
Project 641 (allocation available later this afternoon)
Claims & Closeouts
Final date to close out federal programs in GMS is September 1.
If you have questions, contact Karen Howard with the Office of
Special Education at karen.howard@sde.ok.gov.
Deadline: August 31
Your RSA Annual District Reading Plan is due August 31. The report can be accessed on Single Sign-On.
If you need guidance regarding the RSA Annual District Reading Plan, view this video tutorial.
If you have questions,
contact Dionne Jordan-Mock at dionne.jordan-mock@sde.ok.gov
or (405) 521-4096.
Deadline: September 1
The deadline for school districts to submit
their final revenue and expenditures for FY17 is September 1. You
can submit your reports through the Oklahoma Cost Accounting System (OCAS)
on Single
Sign-On.
An upcoming webinar will walk participants through the review process for FY17 OCAS data. The webinar is scheduled for August 22 at 10 a.m. Register for the webinar here.
If you have questions, contact Katherine Black
at katherine.black@sde.ok.gov or (405) 522-0275.
Deadline: September 15
The deadline for submitting your Alternative
Education Implementation Plan to the Alternative Education Office is September
15. The Alternative Education Implementation Plan can be accessed through Single Sign-On.
Please note that your district will not have access to the 2017-2018 Alternative Education Implementation Plan until SDE receives the alternative education detailed expenditure report.
Authorization to pay forms and proposed budget forms may be submitted by fax to (405) 522-0496, by mail to 2500 N. Lincoln Blvd., Oklahoma City, OK, 73105 or electronically via email to jennifer.wilkinson@sde.ok.gov. These forms can be found as a link on the welcome tab of the Alternative Education Implementation Plan in Single Sign-On.
Reminder: LEA districts are unable to complete their plans until
sending schools have completed theirs, so please be timely.
For
more information, contact the Alternative Education Office at (405) 522-0276.
Deadline: October 31
The RSA Third
Grade Promotion and Retention Report is now open and due by October 31.
The report can be accessed on Single
Sign-On.
If you
have questions or need assistance, contact Melissa Ahlgrim, RSA Director, at melissa.ahlgrim@sde.ok.gov or (405) 522-1591.
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