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Contents:
 If you missed a session during last month’s EngageOK On the
Road conference, want to revisit a topic or simply share a session’s content with
a colleague, visit the EngageOK website
where you can view and download all EngageOK PowerPoint presentations.
Note: Presentations are located below the videos.
A new draft of Oklahoma’s proposed
Consolidated State Plan for implementation of the Every Student Succeeds Act
(ESSA) is open for public comment. The ESSA plan draft is available on
the State Department of Education's ESSA web page at: http://sde.ok.gov/sde/essa.
The public comment period for the Consolidated State Plan will be open through
August 15, 2017. Written comments may be submitted to: ESSAfeedback@sde.ok.gov.
The Oklahoma State Department of Education (OSDE) is
currently seeking schools interested in piloting a free literacy readiness tool for Kindergarten students aimed at
providing teachers with quality data they can use to make informed
instructional decisions.
The Early Learning Quick
Assessment for Kindergarten (ELQA-K) developed by the University of
Oklahoma (OU) is an easy-to-administer, web-based assessment tool that
facilitates the formative progress monitoring of Kindergarten literacy skills.
Several schools in Oklahoma already utilize ELQA for Pre-K and have requested
the development of a similar tool for Kindergarten. Read more about the success of the ELQA for
Pre-K here.
This pilot will seek to study the implementation and use of
the newly developed ELQA for Kindergarten.
During the pilot year, districts will be provided
professional development and the ELQA-K at no charge.
Why should my school
participate?
The ELQA-K will give teachers detailed data to plan
differentiated instruction based on the Oklahoma Academic Standards for English
Language Arts by providing instant, practical reports for teachers, parents,
schools and districts.
How does the program
work?
Children’s literacy skills are assessed at the
beginning of the school year and again at intervals throughout the school year
so that teachers are able to 1) identify children at risk for not meeting early
learning benchmarks, and 2) differentiate instruction to prepare young children
for first grade with the literacy skills needed to be successful.
To sign up, use the following link: https://goo.gl/forms/vkNqj15se7Xz1odf2
For additional information about the study, please visit:
https://goo.gl/sK446j
The deadline to sign up for the ELQA-K pilot is August 15.
If you have questions, contact Sharon Morgan, Director of
Early Childhood, at sharon.morgan@sde.ok.gov
or (405) 522-3241.
Download the professional development requirements for
2017-18 here. Please note there is a new requirement for certified teachers
regarding digital teaching and learning as stated in 70
O.S. 6-192.
If you have questions, contact Susan Pinson, Executive
Director of Professional Learning, at susan.pinson@sde.ok.gov
or (405) 522-1835.
The OSDE’s Lead To Succeed (L2S) cohort three will begin in
September at Cameron University in Lawton.
This intense, evidence-based training will have participants
meeting 24 days over 14 months.
Principals and assistant principals must be nominated by their
superintendents in order to attend.
Send all nominations to Robyn Miller, Deputy Superintendent for
Educator Effectiveness & Policy Research, at robyn.miller@sde.ok.gov.
The FBI has directed OSDE to
ensure that CHRI (criminal history record information) is not disseminated
outside the requested receiving departments, related agencies or other
authorized entities. Now, when
CHRI is needed for a subsequent authorized use, a new record request must be
conducted.
As of July 1, 2017, OSDE will no
longer be allowed to disseminate the results of certification background checks
to public school districts (commonly referred to as dual results) except if the applicant wishes to be fingerprinted for
both certification and employment. This must be made known at the time they are
fingerprinted, and the applicant must provide a completed Application for National
Criminal History Record Check along with his or her
fingerprints. This process can only be completed by visiting OSDE in
person or by mailing in fingerprint cards with the completed application
(linked above) from the district.
If you have questions, contact the
Office of Teacher Certification at (405) 521-3608.
All emergency certification requests or renewals MUST be
submitted online. The Office of Teacher Certification will not accept faxes or
emails.
Please note: Special Education is NOT an eligible area for
emergency certification.
Download instructions for the online emergency request process here.
You may not submit a third request for a single emergency-certified
teacher. If you need to request emergency certification for a different area, you
must submit a new request, and the applicant must pay the required $50
application fee.
PLEASE BE ADVISED: All first-time credentialed
Oklahoma teachers are required to have on file with the Oklahoma State Board of
Education (OSBE) a current Oklahoma criminal history record from the Oklahoma
State Bureau of Investigation (OSBI) as well as a national fingerprint-based
criminal history record provided by the Federal Bureau of Investigation (FBI) (70 O.S. § 6-190; OAC 210:20-9-91).
If the applicant comes to OSDE for fingerprinting, he or she must
bring the employment form from your district so that OSDE can share the
background check results with you.
If you have any questions about the online process, please contact
Teacher Certification at (405) 521-3337.
Webinar: What New School Nurses Need to Know
Date: August 9
Time: 1 p.m.
Description: This webinar will provide
guidance to new school nurses coming from a clinical practice to a school
practice setting.
Register
here.
If you have questions,
contact Savannah Owen, Director of Health and P.E., at savannah.owen@sde.ok.gov.
Due to high
demand, OSDE has added an additional Gifted and Talented Education Coordinator
Workshop by offering a repeat session on August 31, 1-3:30 p.m.
This training is for personnel responsible for coordinating and managing a district Gifted Education
program. Participants will learn about Oklahoma state statutes, identification
procedures, reporting, funding and budgeting, staff training and student
programming options. Professional development certificates will be awarded upon
completion of training.
Register
here.
If you have
questions, contact Rebecca McLaughlin, Director of Gifted Education, at rebecca.mclaughlin@sde.ok.gov.
Deadline: September 1
If your district is changing a grade span configuration,
opening a new site or closing a site, you must submit the request on letterhead to the Office of Accreditation by September 1. Please include the local board meeting minutes from when
the changes were approved with your request.
If you have questions, contact the Office of Accreditation
at (405) 521-3335.
Deadline: September 1
Please
note that in previous years the deadline for submission was October 15.
Send the
original application with completed signed rosters to:
Oklahoma
State Dept. of Education
c/o State Aid Section
250o N. Lincoln Blvd.
Oklahoma City, OK 73105-4599
If you
are no longer using Green Cards, please type in “certificate” in the column
labeled Enrollment Card ID# on the student roster. Also, please make sure you
sign each roster.
If you
have questions, contact Mitzi Perry at mitzi.perry@sde.ok.gov.
Federal funds that were first made available to local education agencies (LEAs) in FY16
remain available for obligation (or encumbrance) until September
30. Federal funds, which have a 27-month period of
availability, are represented as current-year funds, first-year carryover funds
and second-year carryover funds.
If an LEA has a FY16 unexpended first-year
carryover balance after June 30 when closeout is performed, these funds will
roll over to FY18 and become unexpended second-year carryover funds. Unexpended second-year
carryover funds must be obligated (or encumbered) through September 30.
Title I,
Part A limits the amount of funds an LEA can carry over from one year to the
next. If an LEA carries over more than 15 percent of its current year Title I
funds from FY17 to FY18, it will result in excess carryover funds. Title I
excess carryover funds must be obligated (or encumbered) through
September 30. Excess carryover funds are waived once every three years.
LEAs with second-year
carryover funds and/or Title I excess carryover funds must
submit expenditure reports in payable form by December 1. Expenditure reports received after the deadline will
result in loss of these funds.
Please
check your carryover balance in each federal program to ensure timely
obligation (or encumbrance) of these funds.
If
you have any questions, please contact the Office of Federal Programs at (405)
521-2846.
Deadline: October 1
School districts may request a statutory waiver or
deregulation for school year 2017-2018 before October 1.
Download
the application and instructions here.
If you have questions, contact the Office of Accreditation
at (405) 521-3335.
Registration is now open for Diabetes Management in Schools
training for the 2017-18 school year. Anyone, including teachers, school nurses
and other school personnel, who maintains a school diabetes management plan is
required to attend. This training will cover how to effectively manage diabetic
students in the classroom.
This training is an annual requirement that helps ensure
district personnel who manage diabetic students remain in compliance with state
law.
View all upcoming diabetes management trainings and register here.
The Office of Alternative Education will host regional
meetings at various locations around the state this September. Topics will
include professional development, evaluation and program visits, legislation
and rules, and any other questions or concerns.
All meetings will be held from 9 a.m. - noon.
Find a regional meeting near you:
Oklahoma
City - Tuesday, September 12
Francis Tuttle Technology Center (Rockwell Campus)
12777 N. Rockwell,
Room D1750
Register
here
Durant - Wednesday, September 13
Kiamichi Technology Center (Durant Campus)
810 Waldron Rd., Telecommunication Room 101
Stay to the right and park in the right
parking lot, located at the south end of the building entrance.
Register
here
Lawton -
Thursday, September 14
Great Plains Technology Center
4500 W. Lee Blvd., Building 600, Room 655/656
Register
here
Owasso -
Tuesday, September 19
Tulsa Technology Center (Owasso Campus)
10800 N. 140 E. Ave., Poplar Room
Register
here
Woodward
- Wednesday, September 20
High Plains Technology Center
3921 34 St., Main Building, Room 206
Register
here
Please
note that space is limited. If you plan on attending, register as early as
possible.
If you have questions, contact Jennifer Wilkinson, Director of Alternative
Education, at jennifer.wilkinson@sde.ok.gov or (405)
522-0276.
A series of Alternative Education monthly webinars starting this
September have been scheduled and are now open for registration. Each webinar
will occur on the last Tuesday of the month at 1 p.m.
September
26, 2017: New to Alt Ed? Now What?
October 31, 2017: Chronic Absenteeism: How to Get Them to School
November 28, 2017: How Can Alt Ed Programs Use the Early Warning Indicator
System/My Data System?
January 30, 2018: Trauma Informed Practices for the Alt Ed Setting
February 27, 2018: Restorative Justice Approaches for the Alt Ed Setting
March 27, 2018: Child Abuse - What Happens When a Student is Abused?
April 24, 2018: Risk and Protective Factors (Alt Ed)
Register for webinars here.
Input and suggestions are always welcome. If you have a topic idea,
contact Jennifer Wilkinson, Director of Alternative Education, at jennifer.wilkinson@sde.ok.gov.
The Oklahoma State
Department of Education, the Oklahoma Corporation Commission Public Utility
Division and the Office of Management and Enterprise Services (OMES) are
offering free E-Rate and OUSF training for schools and libraries, along
with an update on OpenRange services provided by OMES for schools and
libraries.
The OUSF portion will
cover:
- OUSF requirements
- Estimating funding
- Common pitfalls and errors
- Reasons for reductions or denials
- Requesting preapproval
- Requesting funding
- Changing funding
- Affidavit walk-through
The E-Rate portion will cover:
- Completing of the bidding process in making a selection for cost effectiveness
- Filing the FCC Form 471 with service detail
- Responding to PIA requests
- Document retention
- Knowing when to file various FCC forms required to keep funding
This is for all schools and libraries. Even if you use a consultant, you are encouraged to attend so you will know why your consultant is asking for certain information.
Click here to access registration for all locations.
Please note that all trainings will be held from 8 a.m. - 12:30 p.m., except the September 21 training in Muskogee, which will be held from 12:30-3:45 p.m.
Training locations and details:
September 11 - Oklahoma City
Oklahoma Association of Electric Cooperatives
2325 E. I-44 Service Rd.
September 12 - Ada
Pontotoc Tech Center, Room 410
601 W. 33rd St.
September 13 - Durant
Kiamichi Tech Center, Conference Room
810 Waldron Rd.
September 19 - Tulsa
Union High School, Tiered Lecture Room 1708
6636 S. Mingo Rd.
September 20 - Afton
Northeast Tech Center
19901 S. Hwy 69
September 21 - Muskogee
Indian Capital Tech Center, Brackeen Center, Room 500
2403 N. 41st St. E.
September 26 - Lawton
Lawton Schools Administration Building, Technology Center
753 Fort Sill Blvd.
September 27 - Weatherford
Western Technology Center
2605 E. Main
September 28 - Woodward
Northwestern Electric Cooperative
2925 Williams Ave.
If you have questions, contact Kurt Bernhardt, Executive Director of Education Technology, at kurt.bernhardt@sde.ok.gov.
View a Consolidated Application Training Video, recently hosted and made available online by the Office of Federal Programs.
If you have questions, contact the Office of Federal Programs at (405) 521-2846.
Conference Topic: Ensuring Practical and Scientifically Sound Multi-Tier Systems of
Support and Response to Intervention
Dates: November 15 & 16
Location: Moore-Norman Technology Center, South Penn Campus
OSDE will be providing reimbursement for mileage, travel and
substitutes for Oklahoma Public School employees only.
View the event flyer here.
Attendees will learn research-based reading/language
arts and behavior support strategies across tiers as well as strategies for
including students with more severe disabilities (e.g., ASD) in MTSS. The focus
will be on practical early implementation with sessions for schools working to get to the next level of high fidelity
implementation. Relevant legal issues from law, regulation and hearings are
addressed.
Topics also include scientifically sound basic skills
screening and progress monitoring, including special education assessment
practices for specific learning disabilities and more time- and cost-efficient
IEP goals and progress monitoring.
If you have questions, contact Jose Hernandez, Director of Early Childhood/IDEA, at jose.hernandez@sde.ok.gov or (405) 522-4513.
Please take the time to fully review the data-related sections below.
The information OSDE receives through these reports may affect your programs and
allocation amounts.
Now Available on Single Sign-On & GMS system:
Consolidated Applications (currently open and available to
the districts)
Final
Title I (allocations available)
Final Delinquent (allocations available)
Final Neglected (allocations available)
Claims & Closeouts
Final date to close out federal programs in GMS is September 1.
If you have questions, contact Donna Chisholm with the Office of
Federal Programs at donna.chisholm@sde.ok.gov.
Deadline: August 31
Your RSA Annual District Reading Plan is due August 31. The report can be accessed on Single Sign-On.
If you need guidance regarding the RSA Annual District Reading Plan, view this video tutorial.
If you have questions,
contact Dionne Jordan-Mock at dionne.jordan-mock@sde.ok.gov
or (405) 521-4096.
Deadline: September 15
The deadline for submitting your Alternative
Education Implementation Plan to the Alternative Education Office is September
15. The Alternative Education Implementation Plan can be accessed through Single Sign-On.
Please note that your district will not have access to the 2017-2018 Alternative Education Implementation Plan until SDE receives the alternative education detailed expenditure report.
Authorization to pay forms and proposed budget forms may be submitted by fax to (405) 522-0496, by mail to 2500 N. Lincoln Blvd., Oklahoma City, OK, 73105 or electronically via email to jennifer.wilkinson@sde.ok.gov. These forms can be found as a link on the welcome tab of the Alternative Education Implementation Plan in Single Sign-On.
Reminder: LEA districts are unable to complete their plans until
sending schools have completed theirs, so please be timely.
For
more information, contact the Alternative Education Office at (405) 522-0276.
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