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Contents:
 Help us shape the future of public education in
Oklahoma! We’re conducting an
online survey on the Every Student Succeeds Act (ESSA), the new federal
education law that replaces No Child Left Behind. ESSA allows us to collaborate
with education’s many stakeholders – including parents, educators and community
members – to come up with a state education plan that’s best for our kids.
Some of the questions you’ll see in the survey:
-
How should we measure student
progress?
- What supports should we at OSDE provide
to low-performing schools?
- What can we do to support a learning environment to
better prepare diverse learners for college and careers?
Let your voice be heard! Click here to take the survey.
If you would like to receive periodic updates on
OSDE’s efforts regarding ESSA, sign
up to receive our ESSA newsletter.
OSDE and the Oklahoma State Department of Health are working
together to provide updated HIV education training for staff responsible for
providing the mandated HIV prevention training in public schools.
Trainings are scheduled for:
November 15 at the Tulsa Tech Center, Owasso
Register for the Owasso training here.
November 22 at the Francis Tuttle Rockwell Tech Center,
Oklahoma City
Register for the Oklahoma City training here.
These workshops will provide credible resources and
frameworks for educators to use while teaching HIV/AIDS classes to middle- and
high-school students.
OSDE’s Office of Special Education Services has released a memo
detailing the qualifications of elementary and early childhood level Special
Education teachers for the 2016-17 school year.
For the
2016-17 school year, identified by the U.S. Department of Education as a
“transition year” for states as they move from NCLB to ESSA requirements, teachers
who are certified in special education may be approved to serve as the teacher
of record for grade purposes in early childhood or elementary education by either
passing the appropriate OSAT or fulfilling HOUSSE requirements.
For secondary coursework (grades 7-12 math/grades 9-12 all
other subjects), special education teachers must be certified in special
education and hold appropriate subject certification to be the teacher of
record. Special education teachers who are not approved to serve as a teacher
of record may still serve as co-teachers.
Read
the entire memo here.
Please take the time to fully review the data-related sections
below. The information SDE receives through these reports may affect your
programs and allocation amounts.
(OVERDUE) Deadline: August 8
The Title I data submitted on this form is cumulative for the
entire 2015-2016 school year. The data for Title I should NOT be
the same as the data reported on the district’s 2015-2016 Annual Accreditation
Application that was due in October 2015.
The Annual Statistical Report, which is due 10 days following the
end of the year for state aid purposes, may include data that could be used for
reporting Title I schoolwide data. Information included in this report will
also document the use and impact of Title VI Part B, Subpart 1, REAP Flex and
Subpart 2, Rural Low-Income Schools Programs.
The Annual Title I and Title VI Report can be
accessed through Single Sign-On.
If you need assistance in completing this
form, please contact Dr. Gloria Bayouth at gloria.bayouth@sde.ok.gov or (405)
522-3249. Please include the email address of the person responsible for
compiling the data for this report.
Deadline: September 15
The deadline for submitting Alternative Education Implementation
Plans to the Alternative Education Office is September 15, 2016. The Alternative Education Implementation Plan
can be accessed through Single Sign-On.
Your district
will not have access to the 2016-2017 Alternative Education Implementation Plan
until SDE receives the alternative education detailed expenditure report. Authorization to pay forms and proposed budgets may be submitted by fax
to (405) 522-0496, by mail to 2500 N. Lincoln Blvd., Oklahoma City, OK, 73105 or electronically via email to jennifer.wilkinson@sde.ok.gov. These forms can be found as a link on the welcome tab of the Alternative Education
Implementation Plan in Single Sign-On.
Reminder: LEA
districts are unable to complete their plan until sending schools have
completed theirs, so please be timely.
For more information, contact the Alternative Education
Office at (405) 522-0276.
Pursuant to the changes outlined in Senate Bill 1105, the previous
Wave ACE Part-time Quarterly Reports will be renamed the Graduation Part-time
Reports. Changes in the law still allow a student who has been denied a
standard diploma for failing to meet the requirements of either the college
preparatory/work curriculum or the core curriculum to re-enroll in the district
that denied the diploma.
Students who enroll for this purpose should NOT be reported on the First Quarter Statistical Report or the
Annual Statistical Report. They must be submitted through the Graduation
Part-time Report in order for the district to add those students to their state
aid funding calculation.
State aid funding will be calculated based upon the percentage of
the total school day in which the student is enrolled. State aid can only be
received for the periods necessary to meet graduation requirements and cannot be used for elective courses.
On the Graduation Part-time Report, you will be required to
provide the number of classes in a day and the number of days in a quarter on
your school’s calendar. Each student enrolled on a part-time basis to meet
graduation requirements will have to be submitted in the report along with the
number of classes enrolled, number of membership days and the actual number of
days the student was in attendance.
The Graduation Part-time Report will be collected on a quarterly
basis using the dates below:
Quarter 1 Collection: 11/4/2016 – 11/30-2016
Quarter 2 Collection: 12/29/2016 – 1/31/2017
Quarter 3 Collection: 3/1/2017 – 4/2/2017
Quarter 4 Collection: 5/1/2017 – 6/1/2017
If you need assistance in completing the Graduation Part-time Report,
please contact the SDE Service Desk at (405) 521-3301.
For all
enrolled students who DO NOT have access to a meal in your district, the USDA
will no longer allow the Oklahoma State Department of Education (OSDE) to
collect economically disadvantaged counts through the Child Nutrition Division
as it has in the past.
For
those students who do not have access to a meal, the district must follow these
procedures:
-
Provide proof of direct certification (roster) for those
qualified students who DO NOT have access to a meal, or have the parent complete
an Economic Disadvantaged Application. For Head Start programs that have a
collaborative agreement with your district, all Head Start students should be
direct certified and only listed on the direct certification roster of
students eligible with no access to a meal.
-
Complete the October Economically
Disadvantaged Summary Report.
- Make the above information available to your Regional
Accreditation Officer (RAO) during the October/November visit.
The above
forms are fillable PDF documents. Download the form to your computer and complete.
The signatures can be signed digitally by both the superintendent and the RAO
and emailed to the State Aid Section.
If all students in the district have access
to a meal, data will be collected for qualified students who will be a part of
the reimbursement application as in the past. There are no changes needed by your district.
Every district is required to
submit a form.
If you have any questions, please contact State Aid at state.aid@sde.ok.gov or (405) 521-3460.
Download
the official memo here.
The situation of students on a long-term suspension or a
short-term suspension is handled in a variety of ways by school districts. In
an effort to provide a consistent method to track these students and send this
information to SDE for reporting purposes, the LTSS and STSS codes were created
in version 1.8 of the Wave requirements document. However, due to technical
issues, concerns and implications raised by vendors and district
administrators, the use of the Long Term Suspension Service (LTSS) and Short
Term Suspension Services (STSS) basis of admission codes will not be a
requirement by SDE for the 2016-17 school year.
If your vendor has already implemented this code change to
your system, your district will have the option to use these codes and submit
them to SDE through the Wave. Please ensure that these codes are excluded from
counting students for attendance/membership in affected state reports in your
local Student Information Systems (SIS). The information submitted to SDE
through the Wave with these basis of admission codes may be used for analysis
purposes over the next year to determine potential rule changes.
Other benefits of using these codes may be:
- The ability to track services provided to suspended students
(if you did not have a way previously)
- The ability to have these students show on district
graduation reports in the event a student completes graduation
requirements while on a suspension
- Potential future use in educator dashboards
For districts not utilizing these codes, please continue to
handle suspensions in the way you have historically. If you have students who graduate while on a suspension and they do not appear on your comprehensive
exit report or graduation report, please contact the Office of Accountability at
accountability@sde.ok.gov or (405) 522-5169 during the appropriate report correction window with documentation that the
student did graduate.
SDE will continue to work with districts throughout the
school year to determine the best solution for reporting these students.
Please check your
Missing Object Report (found using a link under the System Support
Communication header). If it shows that you have zero students under Students
Enrolled, then it is likely that SDE is still receiving 2016 data for your
district.
Non-Wengage
districts: Please contact your district admin to roll over your
school years. All of your data should be synced at that time (it may take up to
24 hours once the rollover is made for the data to be received and processed by
the Wave).
Wengage districts: In your i-SI application, roll over
your SIF School Year by navigating to Setup
Information > LEA Setup > LEA > Settings. Verify the ‘SIF School
Year To Report’ is set to 2017.
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