|
CPO Announcement
State of Oklahoma
Office of Management and Enterprise Services
DATE: Feb. 25, 2026
TO: All CPOs
FROM: Office of Management and Enterprise Services
SUBJECT: New digital process for mandatory statewide contract exceptions
CONTACT: Lesli Bajema
OMES Central Purchasing is launching a new, digital process for mandatory statewide contract exception requests that will replace the manual process of submitting Form CP109. Agencies may begin using the new process immediately.
What's changing:
Central Purchasing will retire Form CP109. All exception requests for purchases exceeding $5,000 may now be submitted directly through the statewide contract search site. To request an exception, select the Request Exception tab, complete the digital form, attach required documentation, then submit.
What's staying the same:
-
Thresholds: Agencies do not need to submit an exception request for purchases under $5,000. Those purchases still require internal agency documentation but do not require approval from OMES.
-
Compliance: An approved exception only waives the requirement to use the mandatory statewide contract. All other Central Purchasing Act requirements, including competitive bidding, still apply.
-
Exclusions: The new process does not apply to exceptions from the State Use Program or Oklahoma Correctional Industries (OCI). These programs maintain a higher purchasing priority than statewide contracts, and exceptions must be documented and approved by the State Use Administrator or OCI, respectively.
Approvals and appeals:
Once submitted, your request will automatically route to Central Purchasing for review. You will receive automated email notifications upon submission and approval/denial.
To appeal a denied request, please email central.purchasing@omes.ok.gov with additional supporting documentation for the state purchasing director's review.
|
