FY 2024 lapsing funds
FY 2024 appropriation budgets lapsed in late November. FY 2024 revolving fund budgets will lapse on Dec.30. After this time, agencies will no longer be able to process any transactions to bud ref 24, even zero-dollar transactions such as journal vouchers and payroll funding corrections.
Leverage Workday@OK for data-driven decisions
With the successful adoption of Workday@OK, the State of Oklahoma now possesses enhanced capabilities to leverage human capital data, enabling more informed decision-making across all agencies.
Most recently, the Workday@OK team has developed several valuable dashboards specifically for leaders and HR professionals. Leaders can access their personalized team metrics by searching for the “People Leader Dashboard” or locating it in the upper-left corner menu within Workday@OK. Access the brief video tutorial for guidance on how to understand and use the key metrics presented in this tool.
For agencies requiring further analysis or presentation of human capital data beyond the standard dashboards, please coordinate with your HR team to submit a request to the Workday@OK Center of Excellence via the designated ServiceNow catalog item.
New statewide contract search site now available
OMES Central Purchasing is excited to announce that the modernized statewide contract search site is officially live.
This significant upgrade to our contract visibility and management tools is a critical step in our commitment to enhancing data integrity, providing consistency and streamlining the procurement process across all state agencies, political subdivisions and eligible entities.
Key strategic highlights:
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Data clarity and accuracy: We have prioritized cleaning the contract database. Search results and document lists are no longer cluttered with obsolete or irrelevant files, ensuring that only current, active contract documents are available.
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Clear contact roles: Contract managers and their contact information are clearly identified and linked to their respective contracts, ensuring that performance and scope questions go directly to the correct subject matter expert.
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Clear supplier and contact information: The search results now prominently feature supplier information and contact details directly on the contract card, greatly simplifying the process of obtaining quotes and initiating a purchase.
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Powerful search functionality: Users can now perform precise searches by category code, brand name, supplier ID, contract origin and more, providing immediate access to contract information.
House Bill 1138 changes CSD rules for law enforcement parties
As of Nov. 1, House Bill 1138 ushered in changes that will affect the OMES Civil Service Division (CSD), many state agencies and law enforcement parties (LEPs), defined as state employees employed to perform duties as outlined in 70 O.S. § 3311(E)(6) and 47 O.S. § 2-105.
Most notably, House Bill 1138 allows LEPs to file a grievance. CSD defines a grievance as “a request for relief in an employment matter made by an LEP or group of LEPs, which affects the employee in the areas of promotion, compensation or work location, and which is subject to control of the appointing authority.”
Please see a summary of the notable changes below.
- CSD may receive and act on disciplinary action and grievance complaints filed by LEPs.
- The review of the merits of the complaint may be limited to the employee disciplinary file directly at issue. In the event that any necessary documents are not maintained in the disciplinary file or additional witnesses are requested by the parties, the administrative law judge (ALJ) shall have the discretion to allow additional documentation or witnesses regarding the disciplinary action taken. Thus, an ALJ is now allowed to consider additional documentation not originally included in the disciplinary file of all state employees.
- Complaints relating to written reprimands shall be administered through mediation exclusively, and LEPs shall be permitted to proceed to a hearing if mediation is unsuccessful. Mediation may also be available for other disciplinary actions.
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Pursuant to 62 O.S. § 34.301(C), complaints shall be filed with CSD within 10 business days of the date when such action occurred, and hearings shall take place within 30 business days from the filing of the complaint, except for actions filed pursuant to paragraph 7 of subsection B of House Bill 1138. Therefore, LEPs are now excluded from the time provisions under 62 O.S. § 34.301(C).
Mandatory supervisory training deadline: Dec. 31
Reporting requirement: Your agency's comprehensive training credit report for all supervisors must be submitted to OMES each spring. Only one consolidated report per agency is required.
All supervisory personnel must complete their required mandatory supervisory training credits by Dec. 31 to ensure compliance with 74 O.S. § 840-3.1.
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New supervisors (first year): Must complete 24 hours of training.
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Current supervisors: Must complete 12 hours of training annually.
Please remind supervisors in your agency to complete their training hours by the end of the year.
Due to statutory changes, OMES CAM Surplus will begin charging agencies a $5 disposal fee for items that cannot be reutilized or repurposed due to the property's condition. This process will take effect Dec. 1.
Instructions for agencies
- Complete and submit a Surplus Property Transfer request (Form SS001A) and a property list that contains all items for disposal.
- The Surplus operations manager will review each item to determine if it can be reused or repurposed or if it requires disposal.
- Unusable items will be assessed a fee of $5 per piece.
- Fees are billed directly to the agency at the time of disposal.
Exceptions
- Items sent for recycling under approved state programs may be exempt.
- Any exceptions must be approved in writing by the Surplus operations manager.
Join us at the Oklahoma Digital Government Summit
Join State Chief Information Officer Dan Cronin and OMES Information Services at the Oklahoma Digital Government Summit on Wednesday, Dec. 3, for a day filled with lively discussions, networking with peers and exciting insights into the future of government technology.
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